Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
The Minister for the Cabinet Office acting through Crown Commercial Service
9th Floor, The Capital, Old Hall Street
Liverpool
L3 9PP
UK
Telephone: +44 3454102222
E-mail: supplier@crowncommercial.gov.uk
NUTS: UK
Internet address(es)
Main address: https://www.gov.uk/ccs
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
Additional information can be obtained from the abovementioned address
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
Other: Public procurement
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Back Office Software 2
Reference number: RM6285
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Crown Commercial Service (CCS) as the Authority intends to put in place a Pan Government Collaborative Agreement for the provision of Back Office Software to be utilised by Central Government Departments and all other UK Public Sector Bodies, including Local Authorities, Health, Police, Fire and Rescue, Education and Devolved Administrations.
The Back Office Software 2 framework agreement will provide a route to market for organisations wishing to purchase software and support for back office systems, directly from the software vendor.
It is envisaged that the framework will cover the following: enterprise resource planning, HR and payroll, financial accounting, procurement and supply chain management, customer relationship management, productivity workflow technologies, content services, service portal, integration software, mobility and accessibility, as well as support and maintenance for these services.
The lotting structure of this framework will be determined as a result of the market engagement.
Further information is included in the Additional Information section VI.3.
II.1.5) Estimated total value
Value excluding VAT:
9 000 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
48170000
48217000
48311000
48400000
48440000
48445000
48450000
48451000
48480000
48517000
48900000
72000000
72200000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Enterprise resource planning, HR and payroll, financial accounting, procurement and supply chain management, customer relationship management, productivity workflow technologies, content services, service portal, integration software, mobility and accessibility, as well as support and maintenance for these services.
Buyers will be able to award specific call-off contracts through two order procedures including direct award and further competition.
II.3) Estimated date of publication of contract notice:
12/07/2024
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section VI: Complementary information
VI.3) Additional information
This Prior Information Notice is to signal an intention to commence market engagement with those within the Software market.
As part of this prior information notice the following can be accessed at: https://www.contractsfinder.service.gov.uk/Notice/99ec45ea-af2a-4e0d-bc6e-77317fc50427
Crown Commercial Service (CCS) is collaborating with TechUK who are hosting a hybrid supplier engagement session 17th January 2024 with industry experts and suppliers interested in potentially bidding for the resulting framework contract. More details including an option to book are available on their webpage
https://www.techuk.org/what-we-deliver/events/back-office-software-2-framework-market-engagement-event.html
After this event suppliers can still indicate interest in further engagement regarding this opportunity by registering via this form:
https://docs.google.com/forms/d/e/1FAIpQLSfeM8r0Q9sV-nuRgLmW1X5ov_OHuHiO0xTaJcCvJKcI9n52Hg/viewform
CCS will use an eSourcing system for this competition and reserves the right to use an electronic auction. The eSourcing system we will use is [https://crowncommercialservice.bravosolution.co.uk].
Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so.
The value in II.1.5 is an indicative total contract value. This comprises of an initial £4.5bn value for a 2 year term, with an optional 2 year extensions at GBP £2.25bn per annum.
The date in II.3) is the estimated date of publication, please refer to the CCS website page https://www.crowncommercial.gov.uk/agreements/RM6285 for updates and monitor Find A Tender Service for the publication of the contract notice.
The Cyber Essentials scheme is mandatory for Central Government Contracts which involve handling personal information and providing certain ICT products and services. The Government is taking steps to further reduce the levels of cyber security risk in its supply chain through the Cyber Essentials scheme. The scheme defines a set of controls which, when properly implemented, will provide organisations with basic protection from the most prevalent forms of threat coming from the internet.
VI.5) Date of dispatch of this notice
20/12/2023