Contract notice
Section I: Contracting
authority
I.1) Name and addresses
River Clyde Homes
Clyde View, 22 Pottery Street
Greenock
PA15 2UZ
UK
Telephone: +44 8000132196
E-mail: procurement@riverclydehomes.org.uk
NUTS: UKM83
Internet address(es)
Main address: http://riverclydehomes.org.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12102
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Health and Safety / Evacuation Audits
Reference number: RCH577
II.1.2) Main CPV code
71317210
II.1.3) Type of contract
Services
II.1.4) Short description
River Clyde Homes (RCH) are seeking to employ a suitably experienced and competent company to carry out comprehensive Health and Safety / Evacuation Audits to properties and spaces across our portfolio.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
71317200
II.2.3) Place of performance
NUTS code:
UKM83
Main site or place of performance:
Inverclyde
II.2.4) Description of the procurement
River Clyde Homes (RCH) are seeking to employ a suitably experienced and competent company to carry out comprehensive Health and Safety / Evacuation Audits to properties and spaces across our portfolio. The work and output reports will include the following requirements:
Carry out a comprehensive on-site survey and produce a report on all buildings externals and sites listed in the pricing schedule (Appendix D) including all the open spaces areas relating to H&S risks / evacuation routes to a nominated place of safety [as defined in the Technical Standards]. OS survey type plans of the individual spaces will be provided.
Such reporting will also comment on positions and escape routes and likely fire fighting set down areas and fire hydrant locations from and to the final exits/entrances of the building of which includes from; multi-storey blocks, sheltered housing complexes, commercial premises, low rise flatted dwelling blocks, low rise terraced type properties with shared estate pathways and carparks to a known or suggested safe nominated assembly point.
Such will include any RCH factored pathways, lanes, etc. Including but not limited to ramps, stair landings etc., any street furniture to the common open spaces, whether or not within the escape route. Reference open spaces, bidders shall include for sketching up on a block location
.
Consideration of the condition and suggested repair strategy for any action required in terms of H&S of any surveyed evacuation route including common or individual escape route to a place of safety should also be highlighted, the reporter will prepare a format of reporting category.
II.2.5) Award criteria
Criteria below:
Quality criterion: Methodology & Approach
/ Weighting: 15.00%
Quality criterion: Project Plan
/ Weighting: 10.00%
Quality criterion: Sample H&S / Evacuation Audit Report
/ Weighting: 10.00%
Quality criterion: Fair Work First
/ Weighting: 5.00%
Price
/ Weighting:
60%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 3
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
It is a requirement that companies must hold a current accreditation to either BAFE SP205 or Warrington FRACS accredited schemes and be able to evidence such UKAS certification to that effect.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
SPD question 4B.5.1
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
Employers Liability Insurance = 5m GBP
Bidders should indicate whether they hold the required cover in the table provided within the SPD
SPD question 4B.5.2
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
Professional Indemnity Insurance = 5m GBP
Bidders should indicate whether they hold the required cover in the table provided within the SPD.
SPD Question 4B.6
The bidder’s company name and registration number will be used to obtain a financial risk assessment report from Dun & Bradstreet. Only companies, that are deemed to be financially stable by RCH’s Finance Department, on the strength of their financial report will be eligible to be a party to the contract. It is the tenderers responsibility to ensure that the information held by Dun & Bradstreet is up to date at the time of submission. If you prefer to have this assessment carried out in respect of a guarantor, such as an ultimate parent body, then you may elect for this option and details of the guarantor should be provided. Bidders should provide their company registration number in the space provided in the SPD.
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
23/01/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
23/01/2024
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Tenders must be submitted electronically via the Public Contracts Scotland (PCS) Electronic Tender Post Box. Any response not submitted via the post box will not be considered. Any questions in relation to the tender must be raised via the 'Question & Answer' function of the PCS website.
Tenderers should ensure they read and understand the SPD guidance document attached to the contract notice prior to submitting a bid.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=753946.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:753946)
VI.4) Procedures for review
VI.4.1) Review body
Greenock Sheriff Court House,
1 Nelson St, Greenock
Greenock
PA15 1TP
UK
Internet address(es)
URL: http://riverclydehomes.org.uk
VI.5) Date of dispatch of this notice
21/12/2023