Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Birmingham Women's and Children's NHS Foundation Trust
Steelhouse Lane
Birmingham
B4 6NH
UK
Contact person: Matthew Kelsall
E-mail: matthew.kelsall@uhb.nhs.uk
NUTS: UKG
Internet address(es)
Main address: https://www.bwc.nhs.uk/
Address of the buyer profile: https://www.bwc.nhs.uk/
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://health-family.force.com/s/Welcome
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://health-family.force.com/s/Welcome
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://health-family.force.com/s/Welcome
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
BWC EPR Programme Data Migration and Integration Services
Reference number: PROC.08.0576
II.1.2) Main CPV code
72000000
II.1.3) Type of contract
Services
II.1.4) Short description
Birmingham Women's and Children's NHS Foundation Trust is inviting tenders for the supply of managed integration and data migration services to support the implementation of its Epic EPR programme.<br/><br/>The procurement is divided into the following lots:<br/><br/>Lot 1 – Epic Integration partner services<br/>Lot 2 – EPR Data Migration partner services<br/>Lot 3 – Combined Lot – Epic Integration and EPR Data Migration partner services
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 – Epic Integration partner services
II.2.2) Additional CPV code(s)
72227000
II.2.3) Place of performance
NUTS code:
UKG3
II.2.4) Description of the procurement
The development, deployment, and management of Integration between Trust legacy systems and EPIC Electronic Patient Record (EPR) for Birmingham Women’s and Children’s NHS Foundation Trust (BWC). Implementation of a high availability solution for integration of EPIC with Trust retained legacy systems and EPIC. Support for version upgrade of the Trust Rhapsody integration engine (TIE).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: Yes
Description of renewals:
The initial duration of any contracts awarded through this procurement will be one (1) year, however may be extended provided that the duration of this Contract shall be no longer than seven (7) years in total.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2 – EPR Data Migration partner services
II.2.2) Additional CPV code(s)
72322000
II.2.3) Place of performance
NUTS code:
UKG3
II.2.4) Description of the procurement
Procurement of a Data Migration partner to deliver data migration for the Epic implementation. We envisage the project being comprised of two phases – scoping/discovery and implementation.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: Yes
Description of renewals:
The initial duration of any contracts awarded through this procurement will be one (1) year, however may be extended provided that the duration of this Contract shall be no longer than seven (7) years in total.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Lot 3 – Combined Lot – Epic Integration and EPR Data Migration partner services
II.2.2) Additional CPV code(s)
72000000
72227000
72322000
II.2.3) Place of performance
NUTS code:
UKG3
II.2.4) Description of the procurement
Integration services including the development, deployment, and management of Integration between Trust legacy systems and EPIC Electronic Patient Record (EPR) for Birmingham Women’s and Children’s NHS Foundation Trust (BWC). Implementation of a high availability solution for integration of EPIC with Trust retained legacy systems and EPIC. Support for version upgrade of the Trust Rhapsody integration engine (TIE).<br/><br/> and <br/><br/>A Data Migration Partner to deliver data migration for the Epic implementation. We envisage the project being comprised of two phases – scoping/discovery and implementation.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: Yes
Description of renewals:
The initial duration of any contracts awarded through this procurement will be one (1) year, however may be extended provided that the duration of this Contract shall be no longer than seven (7) years in total.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
- Accelerated procedure
Justification:
The services are urgently required to align with the implementation timelines for the Epic EPR programme. The ability to go out to procurement for these services was contingent on approval for the wider programme from NHSE and this has only very recently been received. The Trust has elected to use an accelerated open procedure in order to balance the urgency of the requirement for the services with the overarching requirement to procure within the PCR 2015 requirements for proportionality, transparency and equal treatment.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
17/01/2024
Local time: 13:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
17/01/2024
Local time: 14:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Suppliers wishing to submit a tender will need to do so via the Health Family Single eCommercial System Portal (Atamis) by 13:00 on Wednesday 17th January 2024.<br/><br/>https://atamis-1928.my.salesforce-sites.com/ProSpend__CS_ContractPage?SearchType=Projects&uid=a078d000005mUZRAA2&searchStr=&sortStr=Recently+Published&page=1&filters=&County=
VI.4) Procedures for review
VI.4.1) Review body
The High Court
The Strand
London
WC2A 2LL
UK
Internet address(es)
URL: https://www.judiciary.uk/courts-and-tribunals/high-court/
VI.4.2) Body responsible for mediation procedures
Birmingham Women's and Children's NHS Foundation Trust
Steelhouse Lane
Birmingham
B4 6NH
UK
Internet address(es)
URL: https://www.bwc.nhs.uk/
VI.4.4) Service from which information about the review procedure may be obtained
Birmingham Women's and Children's NHS Foundation Trust
Steelhouse Lane
Birmingham
B4 6NH
UK
Internet address(es)
URL: https://www.bwc.nhs.uk/
VI.5) Date of dispatch of this notice
21/12/2023