Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The Coal Authority
200 Lichfield Lane
MANSFIELD
NG184RG
UK
Contact person: Adam Beckett
Telephone: +44 7776589350
E-mail: AdamBeckett@coal.gov.uk
NUTS: UKF15
Internet address(es)
Main address: https://www.gov.uk/government/organisations/the-coal-authority
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://inbye.coal.gov.uk/s2c/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://inbye.coal.gov.uk/s2c/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Environment
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Hydrometry Framework
Reference number: CA18/2/1/82
II.1.2) Main CPV code
71351612
II.1.3) Type of contract
Services
II.1.4) Short description
Hydrometry Framework
The Coal Authority (TCA) was established by Parliament to undertake specific statutory duties, set out in the Coal Industry Act 1994, associated with licensing coal mining operations; managing property and the historic legacy arising from the ownership of the coal reserves and underground workings; settling subsidence damage claims and providing access to coal mining information.
The Authority is funded by Grant-in-Aid from the Department for Energy Security and Net Zero (DESNZ). The Authority takes pride in its achievements, quality and motivation of staff, and is focused on delivering its high level objectives sustainably.
Requirement Overview
As part of our work, we require the provision of Hydrometric monitoring services, and are thus seeking to appoint suppliers to a framework which will run for 4 years from early 2024.
Deliverables from this Framework are to provide a service(s) to undertake Hydrometric Monitoring for the Coal Authority, at coal and metal mine sites across the UK.
The Framework will be divided into 6 lots.
1 Options Assessment, design and build
2 Weirs and Flumes
3 Loggers, Water Level Sensors, Rain Gauges, velocity sensors and Water Quality Sensors
4 Spot Flow Gauging and Water Quality Sampling
5 Flow meter verification
6 Hydrometric Monitoring (General Lot)
Framework Users
The primary users will be the Authority's Operations directive. However, other departments, may use the Framework.
This Framework will also be available for use by National Resource Wales (NRW) for similar types of services in relation to current and historic coal and non-coal mining operations.
II.1.5) Estimated total value
Value excluding VAT:
9 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 6
II.2) Description
Lot No: 1
II.2.1) Title
Options Assessment, design and build
II.2.2) Additional CPV code(s)
71351612
II.2.3) Place of performance
NUTS code:
UKC
UKD
UKE
UKF
UKG
UKH
UKK
UKL
UKM
II.2.4) Description of the procurement
Site survey, options report, detailed design and then construction.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
30/04/2024
End:
30/04/2028
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Weirs and flumes
II.2.2) Additional CPV code(s)
71351612
II.2.3) Place of performance
NUTS code:
UKC
UKD
UKE
UKF
UKG
UKH
UKK
UKL
UKM
II.2.4) Description of the procurement
Installation, maintenance and decommissioning of weirs and flumes in accordance with ISO standards/ MCERTS.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
30/04/2024
End:
30/04/2029
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Loggers, water level sensors, rain gauges, velocity sensors and water quality Sensors
II.2.2) Additional CPV code(s)
71351612
II.2.3) Place of performance
NUTS code:
UKC
UKD
UKE
UKF
UKG
UKH
UKK
UKL
UKM
II.2.4) Description of the procurement
Installation, calibration, maintenance and decommissioning of loggers, water level sensors, water quality sensors, velocity sensors and rain gauges.
Installation may include confined space entry.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
30/04/2024
End:
30/04/2029
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Spot flow gauging and water quality sampling
II.2.2) Additional CPV code(s)
71351612
II.2.3) Place of performance
NUTS code:
UKC
UKD
UKE
UKF
UKG
UKH
UKK
UKL
UKM
II.2.4) Description of the procurement
Spot flow gauging (salt dilution gauging, current meter gauging and ADCP) and water quality sampling programmes, in accordance with ISO standards.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
30/04/2024
End:
30/04/2029
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Flow meter verification
II.2.2) Additional CPV code(s)
71351612
II.2.3) Place of performance
NUTS code:
UKC
UKD
UKE
UKF
UKG
UKH
UKK
UKL
UKM
II.2.4) Description of the procurement
Verification of pipe flow meters at our pumped Mine Water Treatment Schemes, using either clamp on meters, insertion meters or similar, and of our radar meters installed at weirs/ flumes, using a datum/ bounce plate.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
30/04/2024
End:
30/04/2029
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Hydrometric monitoring (General Lot)
II.2.2) Additional CPV code(s)
71351612
II.2.3) Place of performance
NUTS code:
UKC
UKD
UKE
UKF
UKG
UKH
UKK
UKL
UKM
II.2.4) Description of the procurement
For Projects which include aspects of more than 1 of the other Lots. All suppliers who are successful for the above Lots will be added to this Lot.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
30/04/2024
End:
30/04/2028
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
20/02/2024
Local time: 16:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
21/02/2024
Local time: 00:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
This is a non-exclusive framework agreement, and the Coal Authority is unable to guarantee the volume and value of allocated work.
Tenderers may submit a bid for single, multiple or all Lot(s).
We may also split some of the Lots regionally, so suppliers do not have to necessarily be able to cover the whole of the UK.
The estimated framework value, over a 4 year period, is £9.5m.
Coal Authority tenders are now being undertaken by the Authority's eTender portal InBye, details of how to register are attached to this notice.
Should you wish to participate in any electronic tender exercise you will need to register your company details, which will require the provision of some company information and agreement to terms and conditions to access the system.
Use of the system is free of charge.
In order to register please log on to https://inbye.coal.gov.uk/s2c/
Further information and tender docs are also to be found at the Government portal Contracts Finder. Link below.
https://www.contractsfinder.service.gov.uk/Notice/7d377285-ca61-4162-abb5-c052ae492bde
Should you have any difficulties please refer to the attached generic etender doc or contact Adam Beckett - adambeckett@coal.gov.uk
VI.4) Procedures for review
VI.4.1) Review body
The Coal Authority
Mansfield
UK
VI.5) Date of dispatch of this notice
22/12/2023