Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Southampton City Council
Civic Centre, Civic Centre Road,
SOUTHAMPTON
SO14 7LY
UK
Contact person: Jason Barrett
Telephone: +44 2380832688
E-mail: tendermanagement@southampton.gov.uk
NUTS: UKJ32
Internet address(es)
Main address: https://www.southampton.gov.uk
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://supplierlive.proactisp2p.com/Account/Login
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Mechanical Services MTC (Planned Maintenance/Term Servicing, Breakdown & Repair Services)
Reference number: DN2703
II.1.2) Main CPV code
50712000
II.1.3) Type of contract
Services
II.1.4) Short description
The requirement is to establish a specialist measured term contractor that can support Southampton City Council in delivering a wide range of general mechanical services to a range of public and civic buildings, schools, and other non-domestic and domestic premises owned, managed, leased or supported by SCC; all to agreed standards and in a timely, consistent, cost effective and safe manner.
Such services shall generally comprise:-
* planned maintenance & term servicing;
* breakdown and repair services (inc emergency call-outs);
* replacements;
to a range of commercial plant and equipment, including:
* commercial boilers (primarily gas, but also oil and biomass);
* heating systems & hot and cold water plant and services;
* ventilation and air conditioning equipment;
* and associated equipment and control systems
including all electrical and builders work associated with these mechanical services.
A more detailed description of the service required is provided within the suite of supporting bidding documents.
II.1.5) Estimated total value
Value excluding VAT:
9 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKJ32
II.2.4) Description of the procurement
The requirement is to establish a specialist measured term contractor that can support Southampton City Council in delivering a wide range of general mechanical services to a range of public and civic buildings, schools, and other non-domestic and domestic premises owned, managed, leased or supported by SCC; all to agreed standards and in a timely, consistent, cost effective and safe manner.
Such services shall generally comprise:-
* planned maintenance & term servicing;
* breakdown and repair services (inc emergency call-outs);
* replacements;
to a range of commercial plant and equipment, including:
* commercial boilers (primarily gas, but also oil and biomass);
* heating systems & hot and cold water plant and services;
* ventilation and air conditioning equipment;
* and associated equipment and control systems
including all electrical and builders work associated with these mechanical services.
A more detailed description of the service required is provided within the suite of supporting bidding documents.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
9 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: Yes
Description of renewals:
The contract shall be for an initial 5 year term followed by a 3-year extension option and a further 2-year extension option (to a maximum of 10 years); all subject to satisfactory performance, retention of competitive rates and a demonstration of fit for purpose.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
10/01/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
10/01/2025
Local time: 12:15
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.4) Procedures for review
VI.4.1) Review body
Procurement Review Body
London
UK
VI.5) Date of dispatch of this notice
27/11/2024