Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Devon County Council
County Hall, Topsham Road
Exeter
EX2 4QD
UK
Contact person: Mr Jamie Heavens
Telephone: +44 1392381548
E-mail: jamie.heavens@devon.gov.uk
NUTS: UKK2
Internet address(es)
Main address: http://www.devon.gov.uk
Address of the buyer profile: http://www.devon.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.supplyingthesouthwest.org.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.supplyingthesouthwest.org.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
CP2482-24 DCC Tree Management Framework - Tree Inspection and Tree Surgery
Reference number: DN751650
II.1.2) Main CPV code
77000000
II.1.3) Type of contract
Services
II.1.4) Short description
This opportunity is for the establishment of a Framework to provide a number of contractors to provide Tree Surgery and Tree Inspection services across Devon. The tree population is spread widely across Devon and trees are to be found on 650+ occupied properties and alongside up to 12 500 km of DCC highways. This corresponds to an estimate of over 3 000 000 trees across the DCC estate and alongside Highways. The contract is split into a number of Lots and Sub Lots as listed below.
- Lot 1a - Scheduled Inspections of Highways - Driven and Walked
- Lot 1b - Schedule Inspection of Premises - Walked
- Lot 1c - Ad Hoc Inspections of Highways (All Types)
- Lot 1d - Ad Hoc Inspections of Non-Highways (All Types)
- Lot 2a - Highways Tree Surgery (Non-Emergency)
- Lot 2b - Non-Highways Tree Surgery (Non-Emergency)
- Lot 2c - Highways Tree Surgery (Emergency)
- Lot 2d - Non-Highways Tree Surgery (Emergency)
The framework additionally operates across a geographic split of 9 regions across the County, these regions are set as the eight district council boundaries and Plymouth. Each of the Lots/Sublots above will have a number (Defined within the procurement documentation) of organisations appointed in each of these geographic regions. The specific detailed specification, service requirements and and required staffing and accreditation levels can be found within the procurement documentation pack.
The Framework will operate for a period of four years, commencing on the 1st April 2025, the framework will be open for use to all Public Sector authorities, councils and organisations within Devon. An indicative list of public sectors eligible to access this agreement can be found within schedule 3 of the procurement documentation.
II.1.5) Estimated total value
Value excluding VAT:
10 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1a
II.2.2) Additional CPV code(s)
77000000
II.2.3) Place of performance
NUTS code:
UKK2
UKK4
II.2.4) Description of the procurement
Lot 1a - Scheduled Inspections of Highways - Driven and Walked
This Lot is further subdivided with separate appointments based on a geographic split of the 8 district council areas of Devon and Plymouth, further details on this, the specific specification and service Requirements for this lot can be found within the Procurement Documents.
II.2.5) Award criteria
Criteria below:
Price
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2025
End:
31/03/2029
This contract is subject to renewal: Yes
Description of renewals:
This Framework will be reprocured following its termination to ensure continuation of service.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 1b
II.2.2) Additional CPV code(s)
77000000
II.2.3) Place of performance
NUTS code:
UKK2
UKK4
II.2.4) Description of the procurement
Lot 1b - Schedule Inspection of Premises - Walked
This Lot is further subdivided with separate appointments based on a geographic split of the 8 district council areas of Devon and Plymouth, further details on this, the specific specification and service Requirements for this lot can be found within the Procurement Documents.
II.2.5) Award criteria
Criteria below:
Price
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2025
End:
31/03/2029
This contract is subject to renewal: Yes
Description of renewals:
This Framework will be reprocured following its termination to ensure continuation of service.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 1c
II.2.2) Additional CPV code(s)
77000000
II.2.3) Place of performance
NUTS code:
UKK2
UKK4
II.2.4) Description of the procurement
Lot 1c - Ad Hoc Inspections of Highways (All Types)
This Lot is further subdivided with separate appointments based on a geographic split of the 8 district council areas of Devon and Plymouth, further details on this, the specific specification and service Requirements for this lot can be found within the Procurement Documents.
II.2.5) Award criteria
Criteria below:
Price
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2025
End:
31/03/2029
This contract is subject to renewal: Yes
Description of renewals:
This Framework will be reprocured following its termination to ensure continuation of service.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 1d
II.2.2) Additional CPV code(s)
77000000
II.2.3) Place of performance
NUTS code:
UKK2
UKK4
II.2.4) Description of the procurement
Lot 1d - Ad Hoc Inspections of Non-Highways (All Types)
This Lot is further subdivided with separate appointments based on a geographic split of the 8 district council areas of Devon and Plymouth, further details on this, the specific specification and service Requirements for this lot can be found within the Procurement Documents.
II.2.5) Award criteria
Criteria below:
Price
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2025
End:
31/03/2029
This contract is subject to renewal: Yes
Description of renewals:
This Framework will be reprocured following its termination to ensure continuation of service.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2a
II.2.2) Additional CPV code(s)
77000000
II.2.3) Place of performance
NUTS code:
UKK2
UKK4
II.2.4) Description of the procurement
Lot 2a - Highways Tree Surgery (Non-Emergency)
This Lot is further subdivided with separate appointments based on a geographic split of the 8 district council areas of Devon and Plymouth, further details on this, the specific specification and service Requirements for this lot can be found within the Procurement Documents.
II.2.5) Award criteria
Criteria below:
Price
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2025
End:
31/03/2029
This contract is subject to renewal: Yes
Description of renewals:
This Framework will be reprocured following its termination to ensure continuation of service.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2b
II.2.2) Additional CPV code(s)
77000000
II.2.3) Place of performance
NUTS code:
UKK2
UKK4
II.2.4) Description of the procurement
Lot 2b - Non-Highways Tree Surgery (Non-Emergency)
This Lot is further subdivided with separate appointments based on a geographic split of the 8 district council areas of Devon and Plymouth, further details on this, the specific specification and service Requirements for this lot can be found within the Procurement Documents.
II.2.5) Award criteria
Criteria below:
Price
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2025
End:
31/03/2029
This contract is subject to renewal: Yes
Description of renewals:
This Framework will be reprocured following its termination to ensure continuation of service.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2c
II.2.2) Additional CPV code(s)
77000000
II.2.3) Place of performance
NUTS code:
UKK2
UKK4
II.2.4) Description of the procurement
Lot 2c - Highways Tree Surgery (Emergency)
This Lot is further subdivided with separate appointments based on a geographic split of the 8 district council areas of Devon and Plymouth, further details on this, the specific specification and service Requirements for this lot can be found within the Procurement Documents.
II.2.5) Award criteria
Criteria below:
Price
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2025
End:
31/03/2029
This contract is subject to renewal: Yes
Description of renewals:
This Framework will be reprocured following its termination to ensure continuation of service.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2d
II.2.2) Additional CPV code(s)
77000000
II.2.3) Place of performance
NUTS code:
UKK2
UKK4
II.2.4) Description of the procurement
Lot 2d - Non-Highways Tree Surgery (Emergency)
This Lot is further subdivided with separate appointments based on a geographic split of the 8 district council areas of Devon and Plymouth, further details on this, the specific specification and service Requirements for this lot can be found within the Procurement Documents.
II.2.5) Award criteria
Criteria below:
Price
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2025
End:
31/03/2029
This contract is subject to renewal: Yes
Description of renewals:
This Framework will be reprocured following its termination to ensure continuation of service.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Justification for any framework agreement duration exceeding 4 years:
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
14/01/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
14/01/2025
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The authority reserves the right to cancel the procurement process at any stage. The authority does not bind itself to accept the lowest or any tender, and reserve the right not to award a contract. The authority reserves the right to award the contract in part, or to call for new tenders should they consider this necessary. Economic operators remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from them in connection with their participation in this procurement, whether incurred directly by them or their advisors or subcontractors and regardless of whether such costs arise as a consequence direct or indirect of any amendments to documents issued by the authority at any time, or as a consequence of the cancellation of the procurement by the authority. For the avoidance of doubt, the authority shall have no liability whatsoever to economic operators or their advisors or subcontractors, for any of their costs, including but not limited to those for any discussions or communications. Any contract(s) or agreement(s) entered into as a result of this contract notice shall be considered as a contract(s) or agreement(s) made under English law and subject to the exclusive jurisdiction of the English courts. If an economic operator considers that any information supplied by it during this procurement process is commercially sensitive or confidential in nature, this should be highlighted and the reasons for its sensitivity as well as the duration of that sensitivity specified. Economic operators should be aware that even where they have indicated that information is commercially sensitive, the authority may disclose it pursuant to the Freedom of Information Act 2000 in response to a request for information where such disclosure is considered to be in the public interest. Please note that the receipt by any of the authority of any materials marked 'confidential' or equivalent shall not be taken to mean that the authority accepts any duty of confidence by virtue of that marking.
Tender documents are accessible via www.supplyingthesouthwest.org.uk . All expressions of interest are to be made via www.supplyingthesouthwest.org.uk. All questions or enquiries regarding the tender are to be asked via the messaging function within the opportunity through www.supplyingthesouthwest.org.uk
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
London
UK
VI.5) Date of dispatch of this notice
27/11/2024