Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Bernicia Group
Oakwood Way
Ashington
NE63 0XF
UK
Contact person: Kerry Hunter
Telephone: +44 1912383814
E-mail: kerry.hunter@bernicia.com
NUTS: UKC
Internet address(es)
Main address: https://www.bernicia.com/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/bernicia/aspx/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/bernicia/aspx/
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Asset Management System
Reference number: BG-P/REF:0015
II.1.2) Main CPV code
72220000
II.1.3) Type of contract
Services
II.1.4) Short description
Bernicia are looking for three core system modules: Asset Management, Compliance and Planned Investment. Ideally these modules would be integrated, but we are open to separate systems should the existing integration capability of these systems work effectively and allow the easy flow of data to and from systems to allow for the delivery of core processes. The core activities of each module have been outlined below including some overarching system requirements. This list is an initial brief, and we look forward to engaging with market specialists to further develop this brief.
II.1.5) Estimated total value
Value excluding VAT:
800 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
72220000
II.2.3) Place of performance
NUTS code:
UKC
Main site or place of performance:
Ashington
II.2.4) Description of the procurement
Bernicia are looking for three core system modules: Asset Management, Compliance and Planned Investment. Ideally these modules would be integrated, but we are open to separate systems should the existing integration capability of these systems work effectively and allow the easy flow of data to and from systems to allow for the delivery of core processes. The core activities of each module have been outlined below including some overarching system requirements. This list is an initial brief, and we look forward to engaging with market specialists to further develop this brief.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
800 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
All interested parties are able to access all tender documentation from our e-procurement portal at https://in-tendhost.co.uk/bernicia/aspx/HomeAlternatively you can contact Bernicia`s Procurement Team at procurement@bernicia.com
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
All conditions for participation is listed within the tender documentation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
03/01/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
02/05/2025
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
Bernicia Group
Ashington
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
All review requests or complaints must be filed with Bernicia before the end of the standstill period, all requests will be reviewed by the Procurement Manager in the first instance and then the project lead. All reviews will be answered within 10 days of receipt.
VI.5) Date of dispatch of this notice
27/11/2024