Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
YPO
41 Industrial Park
Wakefield
WF2 0XE
UK
Contact person: Contracts Team
Telephone: +44 1924664685
E-mail: contracts@ypo.co.uk
NUTS: UKE45
Internet address(es)
Main address: http://www.ypo.co.uk/
Address of the buyer profile: https://procontract.due-north.com/register?ReadForm
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
YPO - 001262 The Supply of Gymnastic and Gymnasium Equipment, Mats, Accessories, Bespoke Matting & Installation, and Inspection & Maintenance Services
Reference number: 001262
II.1.2) Main CPV code
37420000
II.1.3) Type of contract
Supplies
II.1.4) Short description
YPO are looking for Providers to be appointed onto a Framework Agreement for the provision of Gymnastic and Gymnasium Equipment, Mats, Accessories, Bespoke Matting & Installation, and Inspection & Maintenance Services. This Framework is designed to meet the needs of all public sector organisations which includes YPO’s internal requirements by establishing an agreement for Providers to deliver to YPO customers on a direct basis whereby the end customer places the order with YPO and YPO places the order with the Provider, but the Provider delivers direct to the end customer (Lots 1-9). YPO also wish to establish an agreement where the end customer will place orders directly with the Provider on a “contract” basis and the Provider will deliver direct to the end customer on an agreed basis (Lots 10-11).
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
4 000 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 - Gym Climbing Frames
II.2.2) Additional CPV code(s)
37422100
37423000
37423300
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Lot 1 is for procurement of Gym Climbing Frames to be delivered directly to the end user
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 35%
Quality criterion: Delivery and Customer Service
/ Weighting: 10%
Quality criterion: Social Value/Sustainability
/ Weighting: 10%=
Price
/ Weighting:
45%
II.2.11) Information about options
Options:
Yes
Description of options:
The Framework Agreement will cover the period from 1st January 2025 to 31st December 2026 with two optional 12-month extensions. The first decision to extend the contract period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st January 2025 to 31st December 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2 - Gym Benches
II.2.2) Additional CPV code(s)
37420000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Lot 2 is for procurement of gym benches to be delivered directly to the end user
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 35%
Quality criterion: Delivery and Customer Service
/ Weighting: 10%
Quality criterion: Social Value/Sustainability
/ Weighting: 10%
Price
/ Weighting:
45%
II.2.11) Information about options
Options:
Yes
Description of options:
The Framework Agreement will cover the period from 1st January 2025 to 31st December 2026 with two optional 12-month extensions. The first decision to extend the contract period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st January 2025 to 31st December 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Lot 3 - Gym and Athletic Mats
II.2.2) Additional CPV code(s)
37420000
37421000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Lot 3 is for procurement of gym and athletic mats to be delivered directly to the end user
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 35%
Quality criterion: Delivery and Customer Service
/ Weighting: 10%
Quality criterion: Social Value/Sustainability
/ Weighting: 10%
Price
/ Weighting:
45%
II.2.11) Information about options
Options:
Yes
Description of options:
The Framework Agreement will cover the period from 1st January 2025 to 31st December 2026 with two optional 12-month extensions. The first decision to extend the contract period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st January 2025 to 31st December 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Lot 4 - Trampolines and Accessories
II.2.2) Additional CPV code(s)
37420000
37425000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Lot 4 is for procurement of trampolines and accessories to be delivered directly to the end user
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 35%
Quality criterion: Delivery and Customer Service
/ Weighting: 10%
Quality criterion: Social Value/Sustainability
/ Weighting: 10%
Price
/ Weighting:
45%
II.2.11) Information about options
Options:
Yes
Description of options:
The Framework Agreement will cover the period from 1st January 2025 to 31st December 2026 with two optional 12-month extensions. The first decision to extend the contract period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st January 2025 to 31st December 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Lot 5 - Soft Play
II.2.2) Additional CPV code(s)
37420000
37425000
37426000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Lot 5 is for procurement of soft play items to be delivered directly to the end user
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 35%
Quality criterion: Delivery and Customer Service
/ Weighting: 10%
Quality criterion: Social Value/Sustainability
/ Weighting: 10%
Price
/ Weighting:
45%
II.2.11) Information about options
Options:
Yes
Description of options:
The Framework Agreement will cover the period from 1st January 2025 to 31st December 2026 with two optional 12-month extensions. The first decision to extend the contract period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st January 2025 to 31st December 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Lot 6 - Gym Boxes
II.2.2) Additional CPV code(s)
37420000
37423300
37424000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Lot 6 is for procurement of gym boxes to be delivered directly to the end user
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 35%
Quality criterion: Delivery and Customer Service
/ Weighting: 10%
Quality criterion: Social Value/Sustainability
/ Weighting: 10%
Price
/ Weighting:
45%
II.2.11) Information about options
Options:
Yes
Description of options:
The Framework Agreement will cover the period from 1st January 2025 to 31st December 2026 with two optional 12-month extensions. The first decision to extend the contract period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st January 2025 to 31st December 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 7
II.2.1) Title
Lot 7 - Gym Tables
II.2.2) Additional CPV code(s)
37420000
37423300
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Lot 7 is for procurement of gym tables to be delivered directly to the end user
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 35%
Quality criterion: Delivery and Customer Service
/ Weighting: 10%
Quality criterion: Social Value/Sustainability
/ Weighting: 10%
Price
/ Weighting:
45%
II.2.11) Information about options
Options:
Yes
Description of options:
The Framework Agreement will cover the period from 1st January 2025 to 31st December 2026 with two optional 12-month extensions. The first decision to extend the contract period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st January 2025 to 31st December 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 8
II.2.1) Title
Lot 8 - Bridging and Linking Equipment
II.2.2) Additional CPV code(s)
37420000
37423300
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Lot 8 is for procurement of bridging and linking equipment to be delivered directly to the end
user
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 35%
Quality criterion: Delivery and Customer Service
/ Weighting: 10%
Quality criterion: Social Value/Sustainability
/ Weighting: 10%
Price
/ Weighting:
45%
II.2.11) Information about options
Options:
Yes
Description of options:
The Framework Agreement will cover the period from 1st January 2025 to 31st December 2026 with two optional 12-month extensions. The first decision to extend the contract period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st January 2025 to 31st December 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 9
II.2.1) Title
Lot 9 - Springboards
II.2.2) Additional CPV code(s)
37420000
37424000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Lot 9 is for procurement of springboards to be delivered directly to the end user
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 35%
Quality criterion: Delivery and Customer Service
/ Weighting: 10%
Quality criterion: Social Value/Sustainability
/ Weighting: 10%
Price
/ Weighting:
45%
II.2.11) Information about options
Options:
Yes
Description of options:
The Framework Agreement will cover the period from 1st January 2025 to 31st December 2026 with two optional 12-month extensions. The first decision to extend the contract period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st January 2025 to 31st December 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 10
II.2.1) Title
Lot 10 - Bespoke Matting & Installations
II.2.2) Additional CPV code(s)
37420000
37421000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Lot 10 is for procurement of bespoke matting & installations to be advised and fulfilled directly between the supplier and the end user
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 45%
Quality criterion: Delivery and Customer Service
/ Weighting: 10%
Quality criterion: Social Value/Sustainability
/ Weighting: 10%
Price
/ Weighting:
35%
II.2.11) Information about options
Options:
Yes
Description of options:
The Framework Agreement will cover the period from 1st January 2025 to 31st December 2026 with two optional 12-month extensions. The first decision to extend the contract period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st January 2025 to 31st December 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 11
II.2.1) Title
Lot 11 - Gym Inspection & Maintenance Service
II.2.2) Additional CPV code(s)
37420000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Lot 11 is for procurement of gym inspection & maintenance service to be advised and fulfilled
directly between the supplier and the end user
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 45%
Quality criterion: Delivery and Customer Service
/ Weighting: 10%
Quality criterion: Social Value/Sustainability
/ Weighting: 10%
Price
/ Weighting:
35%
II.2.11) Information about options
Options:
Yes
Description of options:
The Framework Agreement will cover the period from 1st January 2025 to 31st December 2026 with two optional 12-month extensions. The first decision to extend the contract period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st January 2025 to 31st December 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-023618
Section V: Award of contract
Lot No: 1
Contract No: 001262
Title: Lot 1 - Gym Climbing Frames
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
12/11/2024
V.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Niels Larsen Limited
Slough
UK
NUTS: UKJ11
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 4 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: 001262
Title: Lot 2 - Gym Benches
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
12/11/2024
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Niels Larsen Limited
Slough
UK
NUTS: UKJ11
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 4 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Contract No: 001262
Title: Lot 3 - Gym and Athletic Mats
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
12/11/2024
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Foams 4 Sports Ltd
Hyde
UK
NUTS: UKD6
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 4 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Contract No: 001262
Title: Lot 4 - Trampolines and Accessories
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
12/11/2024
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Foams 4 Sports Ltd
Hyde
UK
NUTS: UKD6
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 4 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 5
Contract No: 001262
Title: Lot 5 - Soft Play
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
12/11/2024
V.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Foams 4 Sports Ltd
Hyde
UK
NUTS: UKD6
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 4 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 6
Contract No: 001262
Title: Lot 6 - Gym Boxes
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
12/11/2024
V.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Niels Larsen Limited
Slough
UK
NUTS: UKJ11
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 4 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 7
Contract No: 001262
Title: Lot 7 - Gym Tables
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
12/11/2024
V.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Niels Larsen Limited
Slough
UK
NUTS: UKJ11
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 4 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 8
Contract No: 001262
Title: Lot 8 - Bridging and Linking Equipment
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
12/11/2024
V.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Niels Larsen Limited
Slough
UK
NUTS: UKJ11
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 4 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 9
Contract No: 001262
Title: Lot 9 - Springboards
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
12/11/2024
V.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Niels Larsen Limited
Slough
UK
NUTS: UKJ11
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 4 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 10
Contract No: 001262
Title: Lot 10 - Bespoke Matting & Installations
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
12/11/2024
V.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Continental Sports Ltd
Huddersfield
UK
NUTS: UKE4
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Foams 4 Sports Ltd
Hyde
UK
NUTS: UKD6
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 4 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 11
Contract No: 001262
Title: Lot 11 - Gym Inspection & Maintenance Service
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
12/11/2024
V.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Continental Sports Ltd
Huddersfield
UK
NUTS: UKE4
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Sport & Play Limited
Uckfield
UK
NUTS: UKJ22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Sports & Playground Services UK Ltd
Colchester
UK
NUTS: UKH3
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Sportsafe UK Ltd
Colchester
UK
NUTS: UKH3
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 4 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
YPO are purchasing on the behalf of other contracting authorities. Please see the below link for
details: https://www.ypo.co.uk/about/customers/permissible-users .
YPO will incorporate a standstill period at the point of notification of the award of the contract is
provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and
provides time for unsuccessful tenderers to challenge the award decision before the contract is
entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been
harmed or are at risk of harm by a breach of the rules to take action in the High Court (England,
Wales and Northern Ireland).
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
London
UK
VI.5) Date of dispatch of this notice
28/11/2024