Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Fife Council
Fife House, North Street
Glenrothes
KY7 5LT
UK
Contact person: Pasha Keir
Telephone: +44 3451550000
E-mail: Pasha.Keir@fife.gov.uk
NUTS: UKM72
Internet address(es)
Main address: http://www.fife.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00187
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Social protection
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Cupar Core and Cluster (Tailabout) Service
Reference number: SC0052
II.1.2) Main CPV code
85300000
II.1.3) Type of contract
Services
II.1.4) Short description
The H&SCP wishes to commission a service for the provision of care and support of a group of 12 individuals (this includes one vacancy which is in the process of being filled) with a severe and enduring mental illness/disorders that often disrupts major areas of their life, including relationships, employment, housing, and self-care, leading to a need for specialised support services.
II.1.5) Estimated total value
Value excluding VAT:
688 500.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
85000000
85300000
85310000
II.2.3) Place of performance
NUTS code:
UKM72
Main site or place of performance:
Cupar, Fife
II.2.4) Description of the procurement
This requirement is for the provision of care and support of a group of 12 individuals (this includes one vacancy which is in the process of being filled) with a severe and enduring mental illness/disorders that often disrupts major areas of their life, including relationships, employment, housing, and self-care, leading to a need for specialised support services. This service initially allowed the individuals to be moved from inpatients in Stratheden Hospital into their own homes in the community and now is a supported living service to promote and sustain mental health rehabilitation.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality Questions
/ Weighting: 85
Price
/ Weighting:
15
II.2.6) Estimated value
Value excluding VAT:
688 500.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
17/03/2025
End:
16/03/2030
This contract is subject to renewal: Yes
Description of renewals:
The option to extend for a further 12 months is built into the Contract. This is likely to be an ongoing requirement.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Fife Council may require additional purchases under this contract which have not been specifically detailed in the specification however any additional purchases will be in full accordance with the requirements of Regulation 72 of the Public Contract (Scotland) Regulations 2015.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-027268
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
06/01/2025
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
06/01/2025
Local time: 17:00
Place:
Fife House, Glenrothes or from staff homes if working from home.
Information about authorised persons and opening procedure:
The Postbox is opened by 2 Procurement Staff.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
If the requirement is still required a further procurement exercise may be undertaken.
VI.3) Additional information
The Contract is expected to commence on 17th March 2025. Please note if a transition period to a new Provider is required then it will commence as soon as possible after this date.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=781297.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:
Sub Contracting is not permitted as outlined in the Tender documents.
The Contracting Authority does not intend to include any community benefit requirements in this contract for the following reason:
Community Benefits have not previously been sought for these services as to date they have been deemed to be delivering a Community Benefit in themselves: “by their nature the services provided under this Contract continually benefit members of the community. In addition, many of the providers in the market are local companies employing local carers.”
Community Benefits have been considered for this procurement but have not been deemed as appropriate therefore will not be requested for the following reasons:
- Community benefits are often encouraged to be around generating employment and training opportunities however it is well documented that the Care Sector is experiencing issues in recruiting and retaining staff, and it is felt that this would add additional pressures.
- Traditionally, wider communities offer support to Care Providers in the form of volunteers, fundraising etc. which is the opposite to Care Providers offering additional benefits to the community.
- It is felt that asking for other community benefits would place a disproportionate burden on the Providers at a time when they are already dealing with the aftermath of the Covid-19 pandemic, EU Exit and the Cost-of-Living Crisis.
(SC Ref:781297)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=781297
VI.4) Procedures for review
VI.4.1) Review body
Kirkcaldy Sheriff Court
Kirkcaldy
KY1 1XQ
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Economic operators should approach the contracting authority in the first instance. However, the only formal remedy is to apply to the courts:
An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session.
VI.5) Date of dispatch of this notice
28/11/2024