Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Oxford City Council
X1 1BXO
Oxford Town Hall, St Aldate’s
X1 1BXO
UK
Contact person: Ola Oyebamiji
E-mail: ooyebamiji@oxford.gov.uk
NUTS: UKJ1
Internet address(es)
Main address: www.oxford.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/oxfordcc
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Electoral Management Software
Reference number: OCC000585
II.1.2) Main CPV code
48100000
II.1.3) Type of contract
Supplies
II.1.4) Short description
An electoral management software system. The service is for the provision of software in order to run elections and electoral registration within legislation and good practice. Oxford City Council is the democratically elected body for Oxford with 48 Councillors. The Council is committed to providing accountability and effectiveness of its service delivery through its scrutiny, audit and area committees.The Council is a District Council, with responsibilities for running local planning, housing, environmental health, electoral registration, waste collection, leisure and parks services, markets and fairs, tourism and cemeteries for the city of Oxford.In partnership with other public, private, and voluntary agencies the Council provides a wide range of services for approximately 140,818 residents and approximately 55,238 households spread over 24 wards. (Figures as of 2021 Census).
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
48100000
48000000
II.2.3) Place of performance
NUTS code:
UKJ1
Main site or place of performance:
II.2.4) Description of the procurement
This Contract is for the provision of software in order to run elections and electoral registration within legislation and good practice.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option to renew for 24 months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Bidders responding to this opportunity should carefully consider how their response can align with the Council’s corporate priorities (2024 – 2028):• Good, affordable homes• Strong, fair economy• Thriving communities• Zero carbon Oxford• A well-run CouncilAs a minimum, we expect Bidders to respond with market leading pricing structures which reflect the scope of the commercial opportunities we offer. Additionally, where there is an opportunity for a sustainable solution, Bidders are strongly encouraged to offer such solutions, where permitted within the scope of the specification. The principal aim of the tender process is to appoint a single Bidder to the Council who will deliver both financial and efficiency benefits.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
06/01/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
07/03/2025
IV.2.7) Conditions for opening of tenders
Date:
06/01/2025
Local time: 12:00
Place:
https://in-tendhost.co.uk/oxfordcc
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Please see tender documents
VI.4) Procedures for review
VI.4.1) Review body
high court
london
wc2a 2ll
UK
Telephone: +44 2079476000
E-mail: RCJ.DCO@justice.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
N/A
VI.5) Date of dispatch of this notice
29/11/2024