Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
NEUPC Ltd
Phoenix House, 3 South Parade
Leeds
LS1 5QX
UK
Contact person: Will Mendrek
Telephone: +44 7881715114
E-mail: w.mendrek@neupc.ac.uk
NUTS: UK
Internet address(es)
Main address: www.neupc.ac.uk
Address of the buyer profile: www.neupc.ac.uk
I.1) Name and addresses
North Western Universities Purchasing Consortium
NWUPC Ltd. Office 210, Salford Innovation Forum, 51 Frederick Road
Salford
M6 6FP
UK
E-mail: admin@nwupc.ac.uk
NUTS: UK
Internet address(es)
Main address: www.nwupc.ac.uk
I.1) Name and addresses
London Universities Purchasing Consortium
Shropshire House, 179 Tottenham Court Road
London
W1T 7NZ
UK
E-mail: enquiries@lupc.ac.uk
NUTS: UK
Internet address(es)
Main address: https://www.lupc.ac.uk/
I.1) Name and addresses
Southern Universities Purchasing Consortium
Reading Enterprise Centre, University of Reading, Earley Gate, Whiteknights Road
Reading
RG6 6BU
UK
E-mail: supc@reading.ac.uk
NUTS: UK
Internet address(es)
Main address: https://www.supc.ac.uk/
I.1) Name and addresses
Higher Education Purchasing Consortium, Wales (HEPCW)
8th Floor, 30-36 Newport Road
Cardiff
CF24 0DE
UK
E-mail: hepcw@wales.ac.uk
NUTS: UK
Internet address(es)
Main address: https://www.hepcw.ac.uk/
I.2) Joint procurement
The contract involves joint procurement
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Floor Coverings
Reference number: EFM2053
II.1.2) Main CPV code
45432130
II.1.3) Type of contract
Works
II.1.4) Short description
The North Eastern Universities Purchasing Consortia (NEUPC) are leading on a process to award a framework for floor coverings. The scope is to include the supply, fitting and maintenance of primary and secondary entrance matting, carpet tile, broadloom carpet, roll vinyl, safety vinyl, acoustic vinyl, vinyl tile, linoleum, static control flooring, rubber flooring and laminate flooring. Bidders are expected to be able to provide supply, fitting and maintenance of all the in scope products.
The framework is going to be available to all members of NEUPC, as well as all members of LUPC, SUPC, HEPCW and NWUPC. It is intended that Supply, Fitting and Maintenance of Floor Coverings – Regional. Where scores were equal during evaluation or within 5%, NEUPC exercised the right to increase the number of Bidders awarded under regions where this applied and the Authority reserved the right to proceed with a lower number of Bidders for all or any Region(s). Bidders will be expected to supply flooring products and services to 100% of the Members in the sub-region that they bid for.
This agreement will be open to universities and their partners regardless of whether or not they are to be defined as contracting authorities for the purpose of the PCR 2015. It is anticipated that some of the future call off contracts under this framework may be part funded from external streams, including European Union (EU) funding and (ERDF/ESF) and potentially other research bodies. All funding assessed under this framework will be considered compliant for the purposes of external funding by the named participants.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
6 000 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
45430000
45432000
45432100
45432110
45432111
45432114
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
UNITED KINGDOM
II.2.4) Description of the procurement
The North Eastern Universities Purchasing Consortia (NEUPC) are leading on a process to award a framework for floor coverings. The scope is to include the supply, fitting and maintenance of primary and secondary entrance matting, carpet tile, broadloom carpet, roll vinyl, safety vinyl, acoustic vinyl, vinyl tile, linoleum, static control flooring, rubber flooring and laminate flooring. Bidders are expected to be able to provide supply, fitting and maintenance of all the in scope products.
The framework is going to be available to all members of NEUPC, as well as all members of LUPC, SUPC, HEPCW and NWUPC. It is intended that Supply, Fitting and Maintenance of Floor Coverings - Regional and will be awarded to up to 4 Bidders per sub-region, provided that there are a suitable number of Bidders which meet any required minimum standards. NEUPC reserves the right to proceed with a lower number of Bidders. Bidders will be expected to supply flooring products and services to 100% of the Members in the sub-region that they bid for.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40
Quality criterion: Responsible Procurement
/ Weighting: 20
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
NEUPC recognises that some of its Member Institutions are currently, and may in the future, fall outside of the legal definition of a "body governed by public law" for the purposes of the public procurement regime. Whilst each Member Institution should take its own legal and commercial advice as to the suitability or otherwise of a framework agreement, NEUPC does not impose any additional restrictions on use of its framework agreements by such Member Institutions. This agreement will be open to members and their partners regardless of whether or not they are to be defined as contracting authorities for the purpose of the PCR 2015. It is possible that some of the future call off contracts under this framework may be part funded from external streams, including European Union (EU) funding (eg ERDF/ESF) and potentially other research bodies. All funding assessed under this framework will be considered compliant for the purposes of external funding by the named participants
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-023713
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/11/2024
V.2.2) Information about tenders
Number of tenders received: 8
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Crown Flooring
03313671
Unit 3 Easter Court Europa Boulevard
Warrington
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Midas Floors
01115801
Unit 20 Dollman Street
Birmingham
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
RIG Projects and Flooring
12389942
22 Knaresborough Technology Park
Knaresborough
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Johnson Wright (Flooring)
02662473
Arcon House, Sunderland Road
Gateshead
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
J Slack Flooring
13261734
32 Sherwood Avenue
Mansfield
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
360 Degree Flooring
SC573055
Unit 214 Spitfire Road
Dumfries
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Hillside Contracts
03352296
The Nook, Whetstone
Leicester
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Croft & Croft
06093582
Cholmondeley House, Dee Hills Park
Chester
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 6 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://neupc.delta-esourcing.com/delta/viewNotice.html?noticeId=898194335
GO Reference: GO-20241129-PRO-28713784
VI.4) Procedures for review
VI.4.1) Review body
NEUPC Ltd
Phoenix House, 3 South Parade
Leeds
LS1 5QX
UK
VI.4.2) Body responsible for mediation procedures
International Dispute Resolution Centre
70 Fleet Street
London
EC4Y 1EU
UK
VI.5) Date of dispatch of this notice
29/11/2024