Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Guildford Borough Council
Millmead House, Millmead,
Guildford
GU2 4BB
UK
Contact person: Yomi Oye
E-mail: yomi.oye@guildford.gov.uk
NUTS: UKJ25
Internet address(es)
Main address: https://www.guildford.gov.uk/
Address of the buyer profile: https://www.in-tendhost.co.uk/sesharedservices/aspx/Home
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.in-tendhost.co.uk/sesharedservices/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.in-tendhost.co.uk/sesharedservices/aspx/Home
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
GBC - 038173 Guildford Borough Council-Property Insurance – (Leasehold / Right to Buy) Insurance Services Tender
Reference number: GBC - 038173
II.1.2) Main CPV code
66000000
II.1.3) Type of contract
Services
II.1.4) Short description
The current Long-Term Agreement expires on 31st March 2025. The Contracting Authority (Guildford Borough Council) invites bids for the provision of its property insurance in respect of private dwellings sold on a leasehold basis, the majority of these were under the Right To Buy (RTB) legislation. Please go to https://www.sesharedservices.org.uk/esourcing and search for tender name (GBC- 038173 Guildford Borough Council-Property Insurance – (Leasehold / Right to Buy) Services Tender) or reference number (038173).The dwellings are flats in blocks and flats in houses (maisonettes) where the Contracting Authority still retain the freehold ownership and in some case the leases may state that the Contracting Authority, as the Freeholder, will arrange the buildings insurance on behalf of the Leaseholder and recharge the premium as part of the Service Charge. Other flats in some blocks have not been sold (Council tenanted) and are separately insured so insurance cover for these flat.
II.1.5) Estimated total value
Value excluding VAT:
500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
66000000
II.2.3) Place of performance
NUTS code:
UKJ25
Main site or place of performance:
II.2.4) Description of the procurement
The current Long-Term Agreement expires on 31st March 2025. The Contracting Authority (Guildford Borough Council) invites bids for the provision of its property insurance in respect of private dwellings sold on a leasehold basis, the majority of these were under the Right To Buy (RTB) legislation. Please go to https://www.sesharedservices.org.uk/esourcing and search for tender name (GBC- 038173 Guildford Borough Council-Property Insurance – (Leasehold / Right to Buy) Services Tender) or reference number (038173).The dwellings are flats in blocks and flats in houses (maisonettes) where the Contracting Authority still retain the freehold ownership and in some case the leases may state that the Contracting Authority, as the Freeholder, will arrange the buildings insurance on behalf of the Leaseholder and recharge the premium as part of the Service Charge. Other flats in some blocks have not been sold (Council tenanted) and are separately insured so insurance cover for these flat. The project will be awarded for initial period of 3 years with optional 2-year extension.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Contract duration is initial 3 years with optional two years extension (covered through one or more extensions to a maximum total contract period of 5 years).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To access the tender please log in (or register and log in) to the following link: https://www.in-tendhost.co.uk/sesharedservices/aspx/HomePlease search for project name GBC- 038173 Guildford Borough Council-Property Insurance – (Leasehold / Right to Buy) Services Tender) or reference number (038173).
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Tenderers must have a credit rating above CCC as per Standard & Poor’s rating or alternatively proof of security to the satisfaction of the Awarding Authority. Should this financial rating not be maintained during the term of the contract period, the Council has the right to terminate the Long-Term Agreement.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
08/01/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
30/04/2025
IV.2.7) Conditions for opening of tenders
Date:
08/01/2025
Local time: 12:00
Place:
Online opening the tender on the portal
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
2027 or 2029
VI.3) Additional information
To place a submission for this tender please access via the below link, and login with your credentials if already registered on the SE Shared Service portal: https://www.sesharedservices.org.uk/esourcing If you are not registered on the SE Shared Services, and would like to place to submission for this tender, then please register your companies details via the below link. Once registered you will be able to access the tender documentation https://www.in-tendhost.co.uk/sesharedservices/aspx/Home Please search for project name ( GBC - 038173 Guildford Borough Council-Property Insurance – (Leasehold / Right to Buy) Insurance Services Tender ) or reference number (038173)
VI.4) Procedures for review
VI.4.1) Review body
Guildford Borough Council
Millmead House, Millmead,
Guildford
GU2 4BB
UK
E-mail: yomi.oye@guildford.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.5) Date of dispatch of this notice
04/12/2024