In the case of joint procurement involving different countries – applicable national procurement law:
Birmingham City Council (BCC) is leading a joint procurement with Birmingham Children’s Trust (BCT) to establish contracts for the provision of Short Break Services.
The procurement documents are available for unrestricted and full direct access, free of charge at:
Lot No: 3A
II.2.1) Title
Lot 3 - Specialist Short Breaks - Intensive Family Support
II.2.2) Additional CPV code(s)
85311300
98000000
85312120
75200000
II.2.3) Place of performance
NUTS code:
UKG31
Main site or place of performance:
Contracts with Birmingham Children’s Trust
II.2.4) Description of the procurement
The contracting authority for this sub lot will be Birmingham Children's Trust.Intensive Family Support: direct work with disabled children, young people, siblings and parents in the home and community at different times including early mornings, after school and weekends over a nominal 6-month period.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
979 870.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
With the provision to extend for up to an additional 2 years (1+1) subject to satisfactory performance and funding availability.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 3B
II.2.1) Title
Lot 3 - Specialist Short Breaks - Specialist Fostering
II.2.2) Additional CPV code(s)
85311300
98000000
85312120
75200000
II.2.3) Place of performance
NUTS code:
UKG31
Main site or place of performance:
Contracts with Birmingham Children’s Trust
II.2.4) Description of the procurement
The contracting authority for this sub lot will be Birmingham Children's Trust.Specialist Fostering: the provision of a city-wide Specialist Fostering Placement Service (day and night-time care) to provide short breaks for families of children and young people (CYP) with complex needs. The service will be delivered overnight, at weekends, during school holidays, and weekdays after school as required (times will be flexible to meet needs of individual families).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 126 860.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
With the provision to extend for up to an additional 2 years (1+1) subject to satisfactory performance and funding availability.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 2A
II.2.1) Title
Lot 2 - Targeted Short Breaks - Short Breaks for children with complex needs – 1
II.2.2) Additional CPV code(s)
85311300
98000000
85312120
75200000
II.2.3) Place of performance
NUTS code:
UKG31
Main site or place of performance:
II.2.4) Description of the procurement
Targeted Short Breaks: Services for disabled children with more complex needs, offering dedicated activities to accommodate the needs of children, young people, and their families with reserved capacity for BCT to make referrals as detailed in Lot 2 Service specification.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
912 295.30
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
With the provision to extend for up to an additional 2 years (1+1) subject to satisfactory performance and funding availability.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The contracting authority for this sub lot will be Birmingham City Council
Lot No: 2B
II.2.1) Title
Lot 2 - Targeted Short Breaks - Short Breaks for children with complex needs – 2
II.2.2) Additional CPV code(s)
85311300
98000000
85312120
75200000
II.2.3) Place of performance
NUTS code:
UKG31
Main site or place of performance:
II.2.4) Description of the procurement
Targeted Short Breaks: Services for disabled children with more complex needs, offering dedicated activities to accommodate the needs of children, young people, and their families with reserved capacity for BCT to make referrals as detailed in Lot 2 Service specification.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 230 401.20
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
With the provision to extend for up to an additional 2 years (1+1) subject to satisfactory performance and funding availability,
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The contracting authority for this sub lot will be Birmingham City Council
Lot No: 2C
II.2.1) Title
Lot 2 - Targeted Short Breaks - Short breaks for children with Autism
II.2.2) Additional CPV code(s)
85311300
98000000
85312120
75200000
II.2.3) Place of performance
NUTS code:
UKG31
Main site or place of performance:
II.2.4) Description of the procurement
Targeted Short Breaks: Services for disabled children with more complex needs, offering dedicated activities to accommodate the needs of children, young people, and their families with reserved capacity for BCT to make referrals as detailed in Lot 2 Service specification
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 874 778.25
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
With the provision to extend for up to an additional 2 years (1+1) subject to satisfactory performance and funding availability.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The contracting authority for this sub lot will be Birmingham City Council
Lot No: 2D
II.2.1) Title
Lot 2 - Targeted Short Breaks - Short breaks for physically disabled children with complex needs
II.2.2) Additional CPV code(s)
85311300
98000000
85312120
75200000
II.2.3) Place of performance
NUTS code:
UKG31
Main site or place of performance:
II.2.4) Description of the procurement
Targeted Short Breaks: Services for disabled children with more complex needs, offering dedicated activities to accommodate the needs of children, young people, and their families with reserved capacity for BCT to make referrals as detailed in Lot 2 Service specification.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
244 886.45
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
With the provision to extend for up to an additional 2 years (1+1) subject to satisfactory performance and funding availability.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The contracting authority for this sub lot will be Birmingham City Council
Lot No: 1
II.2.1) Title
Lot 1 - Universal Brokerage
II.2.2) Additional CPV code(s)
85311300
98000000
85312120
75200000
II.2.3) Place of performance
NUTS code:
UKG31
Main site or place of performance:
II.2.4) Description of the procurement
Development of universal short breaks to create inclusive and accessible short breaks for all disabled children in Birmingham. Aims to support community-based providers, address service gaps, facilitate collaboration, and establish a centralised resource for families.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 871 483.85
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
With the provision to extend for up to an additional 2 years (1+1) subject satisfactory performance and funding availability.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The contracting authority for this Lot will be Birmingham City Council
The Services will be for Birmingham City Council and Birmingham Children’s Trust as follows:Contracts with Birmingham City Council;• Lot 1 – Universal Brokerage: Development of universal short breaks to create inclusive and accessible short breaks for all disabled children in Birmingham. Aims to support community-based providers, address service gaps, facilitate collaboration, and establish a centralised resource for families.• Lot 2 - Targeted Short Breaks: Services for disabled children with more complex needs, offering dedicated activities to accommodate the needs of children, young people, and their families with reserved capacity for BCT to make referrals as detailed in Lot 2 Service specification. Lot 2 is further split into;o Lot 2a: Short Breaks for children with complex needs – 1 o Lot 2b: Short Breaks for children with complex needs – 2 o Lot 2c: Short breaks for children with Autismo Lot 2d: Short breaks for physically disabled children with complex needsContracts with Birmingham Children’s Trust;• Lot 3 - Specialist Short Breaks: respite services for children with the most complex needs, requiring formal assessment to access. Lot 3 is split into;o Lot 3a – Intensive Family Support: direct work with disabled children, young people, siblings and parents in the home and community at different times including early mornings, after school and weekends over a nominal 6-month period.o Lot 3b – Specialist Fostering: the provision of a city-wide Specialist Fostering Placement Service (day and night-time care) to provide short breaks for families of children and young people (CYP) with complex needs. The service will be delivered overnight, at weekends, during school holidays, and weekdays after school as required (times will be flexible to meet needs of individual families).The resulting contracts with BCC and BCT will last for 3 years (unless terminated under the terms and conditions of the respective contracts) with the provision to extend for up to an additional 2 years (1+1) subject to satisfactory performance and funding availability.Contracts will be awarded to (up to) 8 supplier(s) as follows:• Lot 1:1 supplier for a single brokerage function• Lot 2: Up to 4 suppliers or a consortium of suppliers for the 4 specialisms specified under 2a, 2b, 2c,2d• Lot 3: Up to 2 suppliers for Lot 3a and 1 Supplier for Lot 3bThe Council will be using its free to use e-tendering system (in-tend) for the administration of this procurement process and potential suppliers must register with the system to be able to express an interest. If you wish to express an interest in this opportunity please click on the following link to access https://in-tendhost.co.uk/birminghamcc/ and submit your details to register. You will then be sent details on how to log on which will enable you to download all relevant Invitation to Tender (ITT) documentation. If you are unable to register with In-tend or have any questions or problems on how to use this web site please either email us at: cps@birmingham.gov.uk Your completed tender submission should be returned by noon on 16th January 2025 via the ‘in-tend’ system https://in-tendhost.co.uk/birminghamcc