Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Langstane Housing Association Ltd
680 King Street
ABERDEEN
AB24 1SL
UK
Contact person: Martin Toward
Telephone: +44 1224423000
E-mail: martin.toward@langstane-ha.co.uk
NUTS: UKM50
Internet address(es)
Main address: http://www.langstane-ha.co.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA14482
I.4) Type of the contracting authority
Other: Housing Association
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Common Area / Stairwell Cleaning Term Contract
II.1.2) Main CPV code
90911000
II.1.3) Type of contract
Services
II.1.4) Short description
Having clean and tidy stairwells positively impacts on our tenants’ experience and their overall satisfaction with where they live. It’s important that the work is carried out to a consistently high standard, with each site left well-maintained and clean and tidy. This is the award of a contract for provision of common area cleaning including internal cleaning of windows. The contract is split into 3 lots: Lot 1 Aberdeenshire, Lot 2 Aberdeen and Lot 3 Moray. In total, there are 83 schemes (259 stairwells) in scope (this may increase or decrease over the term of the contract).The initial term of the contract is 3 years, with 2 optional 1-year extensions.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Lowest offer:
720 190.00
GBP/ Highest offer:
1 118 288.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Aberdeenshire
II.2.2) Additional CPV code(s)
90911000
II.2.3) Place of performance
NUTS code:
UKM50
Main site or place of performance:
Aberdeenshire
II.2.4) Description of the procurement
Having clean and tidy stairwells positively impacts on our tenants’ experience and their overall satisfaction with where they live. It’s important that the work is carried out to a consistently high standard, with each site left well-maintained and clean and tidy. LHA is seeking to procure the services of a suitably qualified and experienced contractor who can clearly demonstrate an excellent track record in the provision of common area cleaning including internal cleaning of windows. The contract is split into 3 lots: Lot 1 Aberdeenshire, Lot 2 Aberdeen and Lot 3 Moray. In total, there are 83 schemes (259 stairwells) in scope (this may increase or decrease over the term of the contract).The initial term of the contract is 3 years, with 2 optional 1-year extensions.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
There may be related and/or relevant services required from time to time which will be negotiated with the service provider.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Community Benefits are required to be delivered
Lot No: 2
II.2.1) Title
Aberdeen City
II.2.2) Additional CPV code(s)
90911000
II.2.3) Place of performance
NUTS code:
UKM50
II.2.4) Description of the procurement
Having clean and tidy stairwells positively impacts on our tenants’ experience and their overall satisfaction with where they live. It’s important that the work is carried out to a consistently high standard, with each site left well-maintained and clean and tidy. LHA is seeking to procure the services of a suitably qualified and experienced contractor who can clearly demonstrate an excellent track record in the provision of common area cleaning including internal cleaning of windows. The contract is split into 3 lots: Lot 1 Aberdeenshire, Lot 2 Aberdeen and Lot 3 Moray. In total, there are 83 schemes (259 stairwells) in scope (this may increase or decrease over the term of the contract).The initial term of the contract is 3 years, with 2 optional 1-year extensions.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
Additional related services may be added.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Community benefits are required.
Lot No: 3
II.2.1) Title
Moray
II.2.2) Additional CPV code(s)
90911000
II.2.3) Place of performance
NUTS code:
UKM62
II.2.4) Description of the procurement
Having clean and tidy stairwells positively impacts on our tenants’ experience and their overall satisfaction with where they live. It’s important that the work is carried out to a consistently high standard, with each site left well-maintained and clean and tidy. LHA is seeking to procure the services of a suitably qualified and experienced contractor who can clearly demonstrate an excellent track record in the provision of common area cleaning including internal cleaning of windows. The contract is split into 3 lots: Lot 1 Aberdeenshire, Lot 2 Aberdeen and Lot 3 Moray. In total, there are 83 schemes (259 stairwells) in scope (this may increase or decrease over the term of the contract).The initial term of the contract is 3 years, with 2 optional 1-year extensions.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
Relevant services may be added over the life of the contract.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Community benefits are required.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-024329
Section V: Award of contract
Lot No: 1
Title: Aberdeenshire
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
12/11/2024
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Perfect Clean Edinburgh Ltd
Unit 13, Bilston Enterprise Centre, 1 Dryden Road, Loanhead
Edinburgh
EH20 9LZ
UK
Telephone: +44 7403451742
NUTS: UKM
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
180 177.00
GBP
/ Highest offer:
222 637.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Aberdeen City
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
12/11/2024
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Perfect Clean Edinburgh Ltd
Unit 13, Bilston Enterprise Centre, 1 Dryden Road, Loanhead
Edinburgh
EH20 9LZ
UK
Telephone: +44 7403451742
NUTS: UKM
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
431 379.00
GBP
/ Highest offer:
718 890.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Moray
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
12/11/2024
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Perfect Clean Edinburgh Ltd
Unit 13, Bilston Enterprise Centre, 1 Dryden Road, Loanhead
Edinburgh
EH20 9LZ
UK
Telephone: +44 7403451742
NUTS: UKM
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
120 000.00
GBP
/ Highest offer:
176 760.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Bidders were required to carry out a full site audit prior to bidding.
(SC Ref:785142)
VI.4) Procedures for review
VI.4.1) Review body
Aberdeen Sheriff Court
Aberdeen
UK
VI.5) Date of dispatch of this notice
06/12/2024