Social and other specific services – public contracts
Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Warwickshire County Council
Shire Hall,Market Square
WARWICK
CV344RL
UK
Contact person: Manjit Nagra
Telephone: +44 1926412026
E-mail: manjitnagra@warwickshire.gov.uk
NUTS: UKG13
Internet address(es)
Main address: www.warwickshire.gov.uk
Address of the buyer profile: www.warwickshire.gov.uk/procurement
I.1) Name and addresses
NHS Coventry and Warwickshire Integrated Care Board (ICB)
Westgate House Market Street
Warwick
CV34 4DE
UK
Contact person: Frances O'Mahoney
E-mail: frances.omahoney@nhs.net
NUTS: UKG13
Internet address(es)
Main address: https://www.happyhealthylives.uk
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.csw-jets.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Community Services for Working Age Adults, with Learning Disabilities, Complex Health Needs, Autism, Mental Health or Physical Disabilities - Specialist Community Support - Lot 3a and 3b
Reference number: CSW - 21272
II.1.2) Main CPV code
85000000
II.1.3) Type of contract
Services
II.1.4) Short description
Warwickshire County Council (the Council) and ICB are seeking tenders for their Community Services for Working Age Adults (WAA), with learning disabilities, autism, mental health or
physical disabilities. This is a refresh tender for Lot 3a and 3b to allow new providers to apply for a contract for these services and to allow those who are unsuccessful first time around to re-apply.
(Note: Providers who were successful in being awarded a contract previously should not reapply for any Lots they were awarded).
The purpose of care and support commissioned through this model is to enable people to live good and fulfilling lives by being supported to achieve the things that are important to them.
The support people can access will comprise three broad elements:
• Support to live independently in my own home (Independent Living)
• Support to live a fulfilling life in my local community (Community Opportunities)
• Support for my family and carers (Overnight Opportunities)
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
85000000
II.2.3) Place of performance
NUTS code:
UKG13
Main site or place of performance:
Generally within the County Council boundaries of Warwickshire County Council and Coventry City Council but also may be outside the boundaries
II.2.4) Description of the procurement
3a - Complex Physical Health Needs
Individuals are likely to have multiple complex physical health needs. We will be looking to commission a range of providers with specialist skills in relation to:
• Complex physical health needs; Mental Health needs; Profound and multiple learning disabilities;
• Individuals are likely to need longer-term care and support, often on a full-time basis. With the right specialist support this may reduce over time as people build their networks and skills.
• Providers will have the necessary registration to undertake regulated activities and staff will have specialist skills in relation to managing complex physical health needs.
3b - Complex behaviours
Individuals are likely to have behaviour that challenges, behaviours of destructive nature, experienced trauma, forensic needs or fluctuating mental health needs. We will be looking to
commission a range of providers with specialist skills in relation to:
• Dual diagnosis including physical needs, mental health and/or learning disabilities and/or autism;
• Complex behaviours;
• Behaviours that can challenge services;
• Trauma informed practice.
• Forensic Needs
Individuals are likely to need longer-term care and support, often on a full-time and 24/7 basis, including 1:1, 2:1, 3:1 support and higher. With the right specialist support this may reduce over time as people build their networks and skills. Providers will have the necessary registration to undertake regulated activities and staff will have specialist skills in relation to Positive Behaviour Support & support and liberty protection safeguarding.
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 99
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The initial contract term will be from 28th April 2025 to 31st July 2028 however the Council reserves the right to extend the contract by further periods not exceeding 60 months (60 being the maximum available extension period) at the discretion of the Council based on the contract performance of the successful applicant.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.4) Objective rules and criteria for participation
All as detailed in the tender documentation.
The Council will undertake its financial assessment of the tendering organisation (and if considered necessary by the Council, any partners within a consortium bid) based on its own
evaluation of the Tenderers most recent 2 years accounts (or if 2 years accounts are not available, equivalent evidence which confirms financial viability). The assessment of accounts will be supported by an independent credit reference report from Creditsafe where this is available. The Council may also impose a Bond or Performance Guarantee on the successful Tenderer
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.10) Identification of the national rules applicable to the procedure:
Information about national procedures is available at: (URL)
www.legislation.gov.uk/uksi/2015/102/contents/made
IV.1.11) Main features of the award procedure:
All as detailed in the tender documentation
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
28/04/2025
Local time: 10:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
After this tendering process has been completed and the contracts have been awarded the Council may be running further competitions for the same service. This is to allow new
providers to apply for a contract for Community Support and to allow those who are unsuccessful first time around to re-apply. This process will include the same documentation as this tender (with the exception of dates etc). These competitions will be live for the period of 3 to 6 months. However, if the Council receives a high level interest for the service the Council reserves the right to close the competition at an earlier date. During the course of the contract period the range and scope of these services may be
subject to modification and variation to meet the changing needs and requirements of the Council and partners, potential changes in legislation and the changing demands placed on the Council by its customers. These changes may include (but are not limited to): -
• Increases or decreases in funding - this will usually be due to reductions or additions in
budget allocations as part of the Council and partners' budget setting processes, It may also
be as a consequence of additional funding streams which were unknown at the time of
awarding the contract but which are provided to increase the volume of services delivered.
• • Changes in legislation that may for example require the inclusion of new customer groups
• The identification of additional service recipients, not originally captured by the scope of
the contract
Opportunities offered by emerging/ new technologies
• Ongoing performance monitoring indicating a change required in allocations made for each
service element from the overall funding amount
VI.5) Date of dispatch of this notice
16/12/2024