Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Buckinghamshire and Milton Keynes Fire Authority
Headquarters, Stocklake
Aylesbury
HP20 1BD
UK
Contact person: Procurement Manager
E-mail: rondasmith@bucksfire.gov.uk
NUTS: UKJ1
Internet address(es)
Main address: www.bucksfire.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
PRO-517 - Cleaning Services, Consumables and Related Services
Reference number: PRO-517
II.1.2) Main CPV code
90910000
II.1.3) Type of contract
Services
II.1.4) Short description
Buckinghamshire Fire and Rescue Service (BFRS) are seeking to award contract(s) for cleaning services, consumables and related services to multiple Fire Service sites within the County of Buckinghamshire and Milton Keynes.The tender consists of 2 Lots with bidders invited to bid for each or both Lots: Lot 1 South Sites- consists of 4 sites across the South of the County, Lot 2 North Sites – consists of 5 sites across the North of the County and Milton KeynesFull details of the site locations and requirements are detailed in the tender documentsSite visits are available to interested bidders on the following dates:11 September 2024 – LOT 1 South Sites12 September 2024 – LOT 2 North SitesFull details of the site visits schedule is provided within the tender documents at https://in-tendhost.co.uk/bucksfire/aspx/HomeThe awarded contract(s) will commence 01 April 2025 for a term of 3 years with an option to extend up to 24 mths, 5 years in total. Fixed price for initial 2 years
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
400 300.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 - South Sites - Buckinghamshire
II.2.2) Additional CPV code(s)
90910000
II.2.3) Place of performance
NUTS code:
UKJ13
Main site or place of performance:
Lot 1 South Sites includes 4 sites located within the south of the county of Buckinghamshire. Full details are available within the tender documents.
II.2.4) Description of the procurement
The Contracting Authority is seeking to award a contract for general cleaning services including supply of consumables and ability to provide specialist kitchen deep clean services to four Fire Service sites within the south of the county of Buckinghamshire. Dedicated cleaners will provide cleaning services to the 4 sites, including core consumables & ability to provide kitchen deep clean services as detailed within the tender documents. The contract initial term is 3 years with an option to extend a further 2 years to a total of 5 years. The estimated annual value of this contract is £34,052.
II.2.5) Award criteria
Quality criterion: As set out in the tender documents
/ Weighting: 70%
Price
/ Weighting:
30%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 2
II.2.1) Title
Lot 2 - North Sites - Buckinghamshire & Milton Keynes
II.2.2) Additional CPV code(s)
90910000
II.2.3) Place of performance
NUTS code:
UKJ13
Main site or place of performance:
five Sites located in North of county of Buckinghamshire & Milton Keynes
II.2.4) Description of the procurement
The Contracting Authority is seeking to award a contract for general cleaning services including supply of consumables and ability to provide specialist kitchen deep clean services to five Emergency Service sites within the North of the county of Buckinghamshire and Milton Keynes area. Dedicated cleaners will provide cleaning services to the 5 sites, including core consumables & ability to provide kitchen deep clean services as detailed within the tender documents. The contract initial term is 3 years with an option to extend a further 2 years to a total of 5 years. The estimated annual value of this contract is £55,445.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-027628
Section V: Award of contract
Lot No: 1
Contract No: BMKFA 000378
Title: Cleaning Services , Consumables & Related Services - South Sites
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/12/2024
V.2.2) Information about tenders
Number of tenders received: 9
Number of tenders received from SMEs: 9
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 9
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Sasse Ltd
07447234
Unit 3, The Valley Centre, Gordon Road
High Wycomber
HP13 6EQ
UK
NUTS: UKJ1
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 150 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: BMKFA 000379
Title: Cleaning Services , Consumables & Related Services - North Sites
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/12/2024
V.2.2) Information about tenders
Number of tenders received: 9
Number of tenders received from SMEs: 9
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 9
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Sasse Ltd
07447234
Unit 3, The Valley Centre, Gordon Road
High Wycomber
UK
NUTS: UKJ1
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 250 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice High Court of England and Wales
Rolls Building, 7 Rolls Building, Fetter Lane,
London
EC4A 1NL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.5) Date of dispatch of this notice
18/12/2024