Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
Scottish Prison Service
One Lochside, 1 Lochside Avenue
Edinburgh
EH12 9DJ
UK
Contact person: Jenny Nairn
Telephone: +44 1313303778
E-mail: Jennifer.Nairn@prisons.gov.scot
NUTS: UKM75
Internet address(es)
Main address: http://www.sps.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00384
I.3) Communication
Additional information can be obtained from the abovementioned address
I.4) Type of the contracting authority
National or federal agency/office
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
SPS-02319 Prisoner Records System Move to Open Source
Reference number: SPS-02319
II.1.2) Main CPV code
72222300
II.1.3) Type of contract
Services
II.1.4) Short description
The Scottish Prison Service (SPS) is initiating a procurement project to migrate its primary prisoner management system, PR2, from the legacy Oracle Forms and Reports platform (version 12.2.1.4), currently backed by an Oracle 19c database, to a modern, open-source, solution hosted in the Cloud. This transition is aimed at improving scalability, maintainability, and alignment with contemporary digital standards. See "Additional Information" for further details
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
The procurement route for this procurement activity is still being determined. It is expected that this will either be issued as an Open ITT or as an ITT via a Scottish Government Dynamic Purchasing System. Suppliers will be notified via this PIN notice of the intended route once determined.
II.3) Estimated date of publication of contract notice:
02/03/2026
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section VI: Complementary information
VI.3) Additional information
SPS seeks a delivery partner with proven expertise in the automated transposition of Oracle Forms and Reports into open-source equivalents. The migration will be executed modularly to ensure the existing PR2 application remains operational and interoperable with the new environment throughout the transition. Prospective partners will be expected to provide examples of similar modular migrations, demonstrating their capability to manage phased deployments while maintaining service continuity.
To support this transition, we seek a delivery partner with proven expertise in automated code translation from Oracle-based legacy systems to modular Open-Source architectures. The migration approach should enable incremental transformation, allowing individual components of the application to be operated on the new platform while coexisting with the remaining legacy elements. Throughout the migration, a consistent user interface must be maintained to ensure continuity of user experience. The existing application is currently hosted on-premise, however the future platform must be architected to enable seamless deployment in a cloud environment, aligning with our strategic aspiration to embrace cloud capabilities for scalability, resilience, and innovation.
The provider should propose a suitably secure Cloud environment that can host the application and provide assurance that it complies with UK Data Protection Act 2018, and specifically where applicable Part 3 pertaining to data processed for Law Enforcement purposes including measures to ensure UK-only data residency, UK-based support, and no remote access from outside the UK, except where access is strictly necessary and limited to countries with a UK adequacy decision and subject to prior approval and robust safeguards. The provider must also be able to demonstrate their ability to implement technical safeguards to mitigate exposure to foreign jurisdiction, such as the U.S. CLOUD Act (2018)
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=817050.
(SC Ref:817050)
VI.5) Date of dispatch of this notice
01/12/2025