Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Scottish Natural Heritage
Great Glen House, Leachkin Road
Inverness
IV3 8NW
UK
Telephone: +44 1463725097
E-mail: flexibleprocurement@scotland-excel.org.uk
NUTS: UKM62
Internet address(es)
Main address: http://www.nature.scot
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00383
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
National or federal agency/office
I.5) Main activity
Environment
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Digital Asset Management System
Reference number: PP1341
II.1.2) Main CPV code
72000000
II.1.3) Type of contract
Services
II.1.4) Short description
NatureScot has a requirement to place a contract with an external service provider for the provision of Digital Asset Management System (DAMS).
The contract will be for a period of 36 months, with the option to extend for an additional 2 x 24 month extensions, totalling a maximum of seven years.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
194 670.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48000000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Over the years, NatureScot have invested in a large range of rich media assets i.e; Images, video and audio files etc, to support our work across various areas of the business. The storage and management of this media type, requires an appropriate asset management system to access and manage the content accordingly.
Our objective is to procure a product which will provide NatureScot with a suitable storage repository and management tool to optimise the use of all our rich media assets. The system must have multiple portals to provide controlled access levels to our media assets for NatureScot staff, stakeholders, partners and members of the public. The system should comply with WCAG (Web Content Accessibility Guidelines) level 2.1 or higher.
The contract will be for an initial 3 years with the option to offer two further 2-year extensions.
II.2.5) Award criteria
Quality criterion: A. Sustainability
/ Weighting: 5
Quality criterion: B1 System Implementation
/ Weighting: 15
Quality criterion: B2 System Configuration and Back-Up
/ Weighting: 15
Quality criterion: C1 Data Hosting and Maintenance
/ Weighting: 15
Quality criterion: C2 Data Migration
/ Weighting: 8
Quality criterion: C3 Decommissioning
/ Weighting: 8
Quality criterion: D Delivery Assurance
/ Weighting: 8
Quality criterion: E Functional Requirements
/ Weighting: 21
Quality criterion: F Fair Work First
/ Weighting: 5
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Scotland Excel is acting on behalf of NatureScot in the execution of this tender but will not be party to the contract or the management of the contract throughout its lifetime.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2025/S 000-052364
Section V: Award of contract
Contract No: PP1341
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
27/11/2025
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Innaxys Ltd
53 Willmott Street
Heanor
DE75 7EF
UK
Telephone: +44 1773765350
NUTS: UKF12
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 194 670.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(SC Ref:816725)
VI.4) Procedures for review
VI.4.1) Review body
Inverness Sheriff Court and Justice of the Peace Court
Inverness Justice Centre, Longman Road
Inverness
IV1 1AH
UK
VI.5) Date of dispatch of this notice
01/12/2025