Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Berwickshire Housing Association Ltd
55 Newtown Street, Duns
Berwickshire
TD11 3AU
UK
Telephone: +44 1361884000
E-mail: admin@berwickshireha.co.uk
NUTS: UKM91
Internet address(es)
Main address: http://www.berwickshirehousing.org.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA15982
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://www.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Maintenance Painterwork MTC 2026/29
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Services
II.1.4) Short description
Generally, the service will comprise the regular Maintenance Painterwork of the Associations stock.
The MTC will be for a period of 3 years; with the option to extend for a further 4 x single 12-month periods at The Association’s individual discretion.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
50000000
45442180
II.2.3) Place of performance
NUTS code:
UKM91
II.2.4) Description of the procurement
The Association wishes to enter into Measured Term Contract (MTC) with a suitably qualified and experienced contractor in the provision of Maintenance Painterwork Services, all as detailed in the specification attached named ‘Dulux Technical Specification – External’ and ‘Dulux Technical Specification – Internal’.
The MTC for Maintenance Painterwork Services will be for a 3-year period with the option to extend for 4 x single 1-year periods solely at the Associations discretion to a maximum of 7 years.
It should be noted that it will be a contractual requirement to ensure that contractors must provide itemised invoices per block address painted. This must have the full breakdown of all items of works completed and itemised costs.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 50%
Cost criterion: Cost of Service
/ Weighting: 50%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The MTC will be for a period of 3 years; with the option to extend for a further 4 x single 12-month periods at The Association’s discretion.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
As required
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
See attached ITT
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
See attached ITT - SPD Price & Quality Criteria and Scoring Evaluation - Painterwork - Final
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
See attached ITT - SPD Price & Quality Criteria and Scoring Evaluation - Painterwork - Final
III.2.2) Contract performance conditions
See Contractual KPIs attached with the Contract Notice
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
16/01/2026
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
16/01/2026
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
As per the ITT
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Please ensure that you comprehensively read and understand the ITT documents as they outline your requirements for the submission of the SPD, the Quality and the Pricing Schedule. IT IS CRITICAL THAT YOU READ THESE FIRST.
If you are in an doubt as a question through PCS questions and answer section within the contract notice.
Also see the list of documents listed below that have to be completed and returned.
SPD (Scotland) Document - Global Questions
SPD Response
Quality Response
CB Clause for % contribution on Framework
Framework Lot Selection & Priority Preference Form - Final
Excel Pricing Schedule
FOT
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=817487.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:
There is no specific sub-contract clause however, we have stated.
"It should be noted that any proposed subcontractors will need to be sanctioned and approved by the Association prior to use on this contract. They will require to complete an SPD (Part II & III Only) for all your proposed sub-contractors after award"
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
See attached 'CB Clause for % contribution on MTC' to be completed and signed a returned with the submission.
(SC Ref:817487)
VI.4) Procedures for review
VI.4.1) Review body
Sheriff Court House
Ettrick Terrace
Selkirk
TD7 4LE
UK
VI.5) Date of dispatch of this notice
03/12/2025