Contract award notice – utilities
Section I: Contracting
entity
I.1) Name and addresses
Portsmouth Water Limited
02536455
Brockhampton Springs, West Street
Havant
PO9 1LG
UK
Contact person: Marina Gilmour
Telephone: +44 2392499888
E-mail: marina.gilmour@portsmouthwater.co.uk
NUTS: UKJ
Internet address(es)
Main address: http://www.portsmouthwater.co.uk/
Address of the buyer profile: http://www.portsmouthwater.co.uk/
I.6) Main activity
Water
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Printing and related services
II.1.2) Main CPV code
79800000
II.1.3) Type of contract
Services
II.1.4) Short description
To provide Portsmouth Water with Print Management, Bill Print and Send, Print on demand, Direct Mail Campaigns, Customer Letters, Incident Communication, Storage/Stock management.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Lowest offer:
/ Highest offer:
II.2) Description
II.2.2) Additional CPV code(s)
79800000
79810000
79811000
79820000
79821000
79824000
22000000
22100000
22458000
22900000
30199700
30199710
II.2.3) Place of performance
NUTS code:
UKJ
Main site or place of performance:
SOUTH EAST (ENGLAND)
II.2.4) Description of the procurement
This procurement seeks to procure the services relating to the printing and postage of our customer communications directly sent to named customers. Examples of communications can include: Customer bills; Tailored letters following customer queries; Specified inserts relating to individual bills including Bank giro Credit Vouchers. This will require the supplier to integrate with Portsmouth Water’s Customer Relationship Management System to receive and send print files to provide services. Approximately, 550,000 customer communications will be printed and sent to customers annually using postage as its core provider of delivery. The supplier will be responsible for the end to end management from receipt of data through to delivery by the postal supplier or via door drop delivery.
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated with call for competition
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2025/S 000-006968
Section V: Award of contract
Contract No: 1
Title: Agreement for the provision of print and send goods and services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
05/11/2025
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Datagraphic Limited
02913191
Ireland Industrial Estate Adelphi Way, Staveley, Derbyshire
Chesterfield
S43 3LS
UK
Telephone: +44 1246543000
E-mail: info@datagraphic.co.uk
NUTS: UKF1
Internet address(es)
URL: https://datagraphic.co.uk/
The contractor is an SME:
Yes
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=995487637 GO Reference: GO-2025123-PRO-33539297
VI.4) Procedures for review
VI.4.1) Review body
High Court
The Strand
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Precise information on deadline(s) for review procedures: Portsmouth Water has incorporated a minimum 10 calendar day standstill period at the point information on the award of the Contract is communicated to tenderers. This period allowed unsuccessful tenderers to challenge the decision to award a Contract before a contract is executed/signed (as appropriate). The Utilities Contracts Regulations 2016 (‘Regulations’) provided for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above Regulations. Where a Contract has not been entered into the court may order the setting aside of the award decision or order the contracting entity to amend any document and may award damages. If a Contract has been entered into the court has the options to award damages and/or to shorten or order the Contract ineffective.
VI.5) Date of dispatch of this notice
03/12/2025