Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
The North Yorkshire Council
8867655
County Hall, Racecourse Lane,
Northallerton
DL7 8AD
UK
Contact person: Procurement Team
Telephone: +44 1609533450
E-mail: procurement@northyorks.gov.uk
NUTS: UKE22
Internet address(es)
Main address: https://www.northyorks.gov.uk
Address of the buyer profile: https://yortender.eu-supply.com/ctm/Company/CompanyInformation/Index/104117
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Medical Support for Scarborough Open Air Theatre, Scarborough Spa, Whitby Pavilion and Other Events (102-NYC-CD)
Reference number: 102056
II.1.2) Main CPV code
85100000
II.1.3) Type of contract
Services
II.1.4) Short description
North Yorkshire Council is looking to establish a framework agreement with a provider for medical cover during events at Scarborough Open Air Theatre, Scarborough Spa, Whitby Pavilion and other events.
The framework will be for a duration of 4 years starting on 1st April 2026.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
550 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
79952000
85142000
II.2.3) Place of performance
NUTS code:
UKE22
II.2.4) Description of the procurement
North Yorkshire Council hosts a variety of events throughout the year at a number of venues. Delivery of this service will primarily be in Scarborough and Whitby but could be required across other areas of the county on an ad hoc basis.
The aim for this service is to ensure that there is an appropriate level of medical, first aid and ambulance provision at an event to keep attendees safe and minimise the impact on local NHS services.
The provider will be required to:
• Undertake a medical, ambulance and first aid assessment.
• Produce a medical staffing plan prior to each event to ensure that staff are deployed appropriately
• Provide medical provision for the full duration of each event, including build up and derig.
This notice sets out the intention to conclude a competitive process and award a framework agreement to a single supplier for provision of Event Medical Services. The framework will be in place for a duration of 4 years from 1st April 2026 to 31st March 2030 and will be used by North Yorkshire Council only. The maximum framework value will be £550,000.
II.2.5) Award criteria
Quality criterion: Quality and Innovation
/ Weighting: 33
Quality criterion: Integration, Collaboration and Service Sustainability
/ Weighting: 5
Quality criterion: Improving Access, Reducing Health Inequalities and Facilitating Choice
/ Weighting: 27
Quality criterion: Social Value
/ Weighting: 5
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This procurement is a Competitive Process to establish a single-supplier framework.
This is a Provider Selection Regime (PSR) Contract Notice. The awarding of this contract is subject to the Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Public Contracts Regulations 2015/Procurement Act 2023 do not apply to this award.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2025/S 000-052425
Section V: Award of contract
Contract No: 1
Title: Provision of Medical Support for Scarborough Open Air Theatre, Scarborough Spa, Whitby Pavilion and Other Events
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/12/2025
V.2.2) Information about tenders
Number of tenders received: 12
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
CIPHER Medical Consultancy Limited
5 Limeoak Way, Portrack Lane
Stockton-on-Tees
TS18 2LS
UK
NUTS: UKC
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 550 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
This is a Provider Selection Regime (PSR) intention to award notice. The awarding of this framework agreement is subject to the Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Procurement Act 2023 do not apply to this award. The standstill period begins on the day after the publication of this notice. Representations by providers must be made to the relevant authority by Monday 15th December 2025. This framework agreement has not yet been formally concluded; this notice serves as an intention to establish the framework agreement under the PSR.
The key criteria were considered within the award criteria which were laid out in the tender documents, the key criteria formed the basis for the evaluation questions that were asked.
Any written representations should be sent to Louisa Cordon (louisa.cordon@northyorks.gov.uk).
The award decision makers for this process were North Yorkshire Council's Procurement Assurance Board, Assistant Director - Culture and Leisure and Assistant Director - Resources.
No conflicts of interest were identified for any of the individuals involved in this procurement process.
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
The Strand
London
UK
VI.5) Date of dispatch of this notice
03/12/2025