2025H000038.02 Grounds Maintenance

Procurement reference

2025H000038.02

Procurement description

Hafod requires a Supplier to undertake works/services for the provision of Grounds Maintenance.The areas in scope of this requirement, cover properties in the following local authorities:- Bridgend - Caerphilly - Cardiff - Vale of Glamorgan - Rhondda Cynan Taff - Merthyr Tydfil - Torfaen - Newport  The Contract term will be for 2 years initially with an option to extend for a further 2 + 2 years.The contract will be split by regional area. The lots will be as follows:- Lot 1 : Rhondda Cynon Taf- Lot 2: Cardiff, Torfaen & Newport- Lot 3: The Vale- Lot 4: BridgendThe estimated start date for the contract is April 2026.

Main category

Services

Delivery regions

• UKL1 - West Wales and the Valleys
• UKL22 - Cardiff and Vale of Glamorgan
• UKL21 - Monmouthshire and Newport
• UKL17 - Bridgend and Neath Port Talbot

Total value (estimated, excluding VAT)

1643515 GBP to 1643515GBP

Contract dates (estimated)

01 April 2026, 00:00AM to 31 March 2028, 23:59PM

Extension end date (if all the extensions are used): 31 March 2032

Hafod Housing Association

Procedure type

Open procedure

Is the total value above threshold?

Above threshold

Description

Please see tender documents as published on Etenderwales.

CPV classifications

• 77314000 - Grounds maintenance services
• 77310000 - Planting and maintenance services of green areas

Delivery regions

• UKL1 - West Wales and the Valleys

Lot value (estimated)

348397 GBP Excluding VAT

418076 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 April 2026, 00:00AM

Contract end date (estimated)

31 March 2028, 23:59PM

Extension end date (estimated)

31 March 2032, 23:59PM

Can the contract be extended?

Yes

Description of extensions

contract can be extended for a further 2 + 2 years.

Does the lot include options?

Yes

Description of options

As Hafod adopt new sites, sites may be added to the scope of the contract.

Description of how multiple lots may be awarded

Bidders may submit tenders for one, several, or all of the available lots. There is no restriction on the number of lots that may be awarded to a single bidder. Each lot will be evaluated independently, and contracts may be awarded for any combination of lots, depending on the outcomes of the evaluation process.

Participation

Award criteria

Description

Please refer to the tender documents

CPV classifications

• 77314000 - Grounds maintenance services
• 77310000 - Planting and maintenance services of green areas

Delivery regions

• UKL22 - Cardiff and Vale of Glamorgan
• UKL21 - Monmouthshire and Newport

Lot value (estimated)

550342 GBP Excluding VAT

660410 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 April 2026, 00:00AM

Contract end date (estimated)

31 March 2028, 23:59PM

Extension end date (estimated)

31 March 2032, 23:59PM

Can the contract be extended?

Yes

Description of extensions

Can be extended for 2 + 2 years

Does the lot include options?

Yes

Description of options

Bidders may submit tenders for one, several, or all of the available lots. There is no restriction on the number of lots that may be awarded to a single bidder. Each lot will be evaluated independently, and contracts may be awarded for any combination of lots, depending on the outcomes of the evaluation process.

Description of how multiple lots may be awarded

Bidders may submit tenders for one, several, or all of the available lots. There is no restriction on the number of lots that may be awarded to a single bidder. Each lot will be evaluated independently, and contracts may be awarded for any combination of lots, depending on the outcomes of the evaluation process.

Participation

Award criteria

Description

Please refer to the tender documents found in Etenderwales

CPV classifications

• 77314000 - Grounds maintenance services
• 77310000 - Planting and maintenance services of green areas

Delivery regions

• UKL22 - Cardiff and Vale of Glamorgan

Lot value (estimated)

259107 GBP Excluding VAT

310928 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 April 2026, 00:00AM

Contract end date (estimated)

31 March 2028, 23:59PM

Extension end date (estimated)

31 March 2032, 23:59PM

Can the contract be extended?

Yes

Description of extensions

Contract can be extended for a further 2 + 2 years

Does the lot include options?

Yes

Description of options

Bidders may submit tenders for one, several, or all of the available lots. There is no restriction on the number of lots that may be awarded to a single bidder. Each lot will be evaluated independently, and contracts may be awarded for any combination of lots, depending on the outcomes of the evaluation process.

Description of how multiple lots may be awarded

Bidders may submit tenders for one, several, or all of the available lots. There is no restriction on the number of lots that may be awarded to a single bidder. Each lot will be evaluated independently, and contracts may be awarded for any combination of lots, depending on the outcomes of the evaluation process.

Participation

Award criteria

Weighting description

Price: 30.00

Quality: 70.00

Type: quality

Name

Quality

Description

70.00

Type: price

Name

Price

Description

30.00

Award criteria

Weighting description

Price: 30.00

Quality: 70.00

Type: quality

Name

Quality

Description

70.00

Type: price

Name

Price

Description

30.00

Description

For lot 4: Please refer to documents attached in etenderwales

CPV classifications

• 77314000 - Grounds maintenance services
• 77310000 - Planting and maintenance services of green areas

Delivery regions

• UKL17 - Bridgend and Neath Port Talbot

Lot value (estimated)

485669 GBP Excluding VAT

582803 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 April 2026, 00:00AM

Contract end date (estimated)

31 March 2028, 23:59PM

Extension end date (estimated)

31 March 2032, 23:59PM

Can the contract be extended?

Yes

Description of extensions

can extend for a further 2 + 2 years

Does the lot include options?

Yes

Description of options

As Hafod adopts new sites, sites may be added to the scope of the contract.

Description of how multiple lots may be awarded

Bidders may submit tenders for one, several, or all of the available lots. There is no restriction on the number of lots that may be awarded to a single bidder. Each lot will be evaluated independently, and contracts may be awarded for any combination of lots, depending on the outcomes of the evaluation process.

Participation

Award criteria

Payment terms

30 days

Description of risks to contract performance

The following known risks have been identified:

Sites may be added or removed during the contract, written agreement from both parties will be sought prior to addition.

Weather conditions and rescheduling (see schedule 1).

Poor performance (see schedule 1)

Ad Hoc works such e.g. emergency tree works (See schedule 1 for more information)

Tender submission deadline

23 January 2026, 00:00AM

Enquiry deadline

16 January 2026, 12:00PM

Date of award of contract

02 March 2026, 23:59PM

Submission address and any special instructions

https://etenderwales.bravosolution.co.uk/

May tenders be submitted electronically?

Yes

Languages that may be used for submission

• English