Monmouth Shire Hall Exhibition Works Project

Procurement reference

ERFX1000060

Procurement description

The Monmouth Shire Hall Exhibition Works project aims to deliver an engaging, interactive visitor experience through a series of interpretive exhibits. This initiative is part of a broader heritage interpretation strategy led by Monmouthshire County Council, with Redman Design as the exhibition designer and contract administrator. The works will be integrated into the historic Shire Hall building, requiring coordination between design, fit-out, and building contractors.

Main category

Works

Delivery regions

• UKL21 - Monmouthshire and Newport

Total value (estimated, excluding VAT)

625000 GBP to 625000GBP

Contract dates (estimated)

02 February 2026, 00:00AM to 01 February 2027, 23:59PM

Extension end date (if all the extensions are used): 01 February 2028

Monmouthshire County Council

Procedure type

Below threshold - open competition

Is the total value above threshold?

Below threshold

CPV classifications

• 45212313 - Museum construction work
• 92521100 - Museum-exhibition services
• 92521000 - Museum services
• 92500000 - Library, archives, museums and other cultural services

Delivery regions

• UKL21 - Monmouthshire and Newport

Lot value (estimated)

625000 GBP Excluding VAT

750000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

02 February 2026, 00:00AM

Contract end date (estimated)

01 February 2027, 23:59PM

Extension end date (estimated)

01 February 2028, 23:59PM

Can the contract be extended?

Yes

Description of extensions

There will be a period of 12 months available for extension for remediation works and servicing and maintenance

Participation

Award criteria

Tender submission deadline

23 December 2025, 12:00PM

Enquiry deadline

19 December 2025, 12:00PM

Submission address and any special instructions

https://supplierlive.proactisp2p.com/Account/Login1.Log in to the Proactis Supplier Portal at https://supplierlive.proactisp2p.com/Account/Login2. Click the "Sign Up" option on the Portal homepage (If already registered go to point 11.).3.Enter your correct Organisation Name, Details and Primary Contact Details.4.Please make a note of the Organisation ID and User Name, then click "Register".5.You will then receive an email from the system asking you follow a link to activate your account.6.Please enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details.7.In the Classification section please ensure that you select the Product Classification Codes (CPV Codes)that appear in the tender notice, it is essential that only CPV Codes, specific to your organisation are added to your profile.8.Buyer Selection - At this stage you are required to indicate which Buyer Organisations you would like to register with. Please remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities.9.Terms & Conditions - Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage.10.Insert a password for the admin user and repeat it. The password MUST be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select 'Complete Registration' and you willenter the Supplier Home page.11.From the Home Page, go to the "Opportunities" icon, all current opportunities will be listed. Click on the blue arrow under the field 'Show Me' of the relevant opportunity then click to register your interest on the applicable button.12.Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow.13.Note the closing date for completion of the relevant project. To find all available documentation please drop down the 'Request Documents' option and click to download all documents.14.You can now either complete your response or "Decline" this opportunity.All queries are to be made via the messaging system on the Proactis portal. Please note we will NOT accept any questions/queries via telephone/email.If you require assistance with accessing the portal please contact Rhys James, Strategic Procurement Lead, Procurement@Monmouthshire.gov.uk.

May tenders be submitted electronically?

Yes