Scope
Procurement reference
CCS/24/084
Procurement description
Swansea Council intends to establish a multi-lot Framework Agreement to deliver comprehensive corporate security services across a diverse range of sites throughout the Swansea area.
Total value (estimated, excluding VAT)
4000000 GBP to 4000000GBP
Contract dates (estimated)
01 April 2026, 00:00AM to 30 March 2027, 23:59PM
Extension end date (if all the extensions are used): 30 March 2030
Is a framework being established?
Yes
Contracting authority
City & County of Swansea
Identification register:
Address 1: Civic Centre
Town/City: Swansea
Postcode: SA1 3SN
Country: United Kingdom
Website: http://www.swansea.gov.uk/dobusiness
Public Procurement Organisation Number: PYYD-8699-BJGD
Contact name: Nerys Williams
Email: procurement@swansea.gov.uk
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales
Procedure
Procedure type
Open procedure
Is the total value above threshold?
Above threshold
Trade agreements
Government Procurement Agreement (GPA)
Framework
Percentage fee charged to suppliers
0%
Maximum number of suppliers
10
Award method when using the framework
With and without reopening competition
Framework operation description
See Call-Off Terms & Conditions in Tender Documents
Lots
Divided into 3 lots
Static Guarding, Mobile Patrol, Key Holding & Alarm Response
Lot number: 1
Description
Static Guarding, Mobile Patrol, Key Holding & Alarm Response services for Swansea Council owned premises
CPV classifications
- 79710000 - Security services
Lot value (estimated)
3000000 GBP Excluding VAT
3600000 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Contract start date (estimated)
01 April 2026, 00:00AM
Contract end date (estimated)
30 March 2027, 23:59PM
Extension end date (estimated)
30 March 2030, 23:59PM
Can the contract be extended?
Yes
Description of extensions
Up to 36 months in increments of 12 months
Description of how multiple lots may be awarded
Lots will be awarded individual in accordance with the criteria stated in the tender documents.
Participation
Conditions of participation
See Tender Documents
Conditions of participation
See Tender Documents
Award criteria
Type: quality
Name
Quality Evaluation
Description
Multiple Method Statement Questions
Weighting: 40.00
Weighting type: percentageExact
Type: price
Name
Price Evaluation
Description
Pricing Submission
Weighting: 60.00
Weighting type: percentageExact
Swansea Events Security Services
Lot number: 2
Description
Swansea Events Security Services at a diverse range of Swansea Council run events
CPV classifications
- 79710000 - Security services
Lot value (estimated)
500000 GBP Excluding VAT
600000 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Contract start date (estimated)
01 April 2026, 00:00AM
Contract end date (estimated)
30 March 2027, 23:59PM
Extension end date (estimated)
30 March 2030, 23:59PM
Can the contract be extended?
Yes
Description of extensions
Up to 36 months in 12 month increments
Description of how multiple lots may be awarded
Lots will be awarded individual in accordance with the criteria stated in the tender documents.
Participation
Conditions of participation
See tender documents
Conditions of participation
See tender documents
Award criteria
Type: quality
Name
Quality Evaluation
Description
Method Statement Questions
Weighting: 65.00
Weighting type: percentageExact
Type: price
Name
Price Evaluation
Description
Pricing Submission
Weighting: 35.00
Weighting type: percentageExact
Temporary Supported Accommodation Security Services
Lot number: 3
Description
Temporary Supported Accommodation Security Services in Swansea Council run premises
CPV classifications
- 79710000 - Security services
Lot value (estimated)
500000 GBP Excluding VAT
600000 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Contract start date (estimated)
01 April 2026, 00:00AM
Contract end date (estimated)
30 March 2027, 23:59PM
Extension end date (estimated)
30 March 2030, 23:59PM
Can the contract be extended?
Yes
Description of extensions
Up to 36 months in 12 month increments
Description of how multiple lots may be awarded
Lots will be awarded individual in accordance with the criteria stated in the tender documents.
Participation
Conditions of participation
See tender documents
Conditions of participation
See tender documents
Award criteria
Type: quality
Name
Quality Evaluation
Description
Method Statements
Weighting: 100.00
Weighting type: percentageExact
Payment terms
See Tender Documents
Description of risks to contract performance
See Tender Documents
Payment terms
See Tender Documents
Description of risks to contract performance
See Tender Documents
Tender submission deadline
19 January 2026, 12:00PM
Enquiry deadline
12 January 2026, 12:00PM
Date of award of contract
01 March 2026, 23:59PM
Submission address and any special instructions
Register your company on the eTenderWales portal (this is only required once):— Navigate to the portal: http://etenderwales.bravosolution.co.uk— Click the “Suppliers register here” link.— Enter your correct business and user details.— Note the username you chose and click “Save” when complete.— You will shortly receive an e-mail with your unique password (please keep this secure).— Agree to the terms and conditions and click “continue”.2. Express an interest in the project:— Login to the portal with your username/password.— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).— Click on the relevant ITT to access the content.— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.3. Responding to the invitation to tender:— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).— You can now use the “Messages” function to communicate with the buyer and seek any clarification.— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).If you require any further assistance use the online help. Alternatively, the Bravo Solution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:— E-mail: help@bravosolution.co.uk— Phone: +44 8003684850
May tenders be submitted electronically?
Yes
Is this a recurring procurement?
No
Publication date of next tender notice (estimated)
05 December 2029, 23:59PM
Languages that may be used for submission
Documents
Document type
Conflict of interest
Description
Not published