Fire and Security Services

Procurement reference

CA16816

Procurement description

New College Swindon is seeking the provision of Fire & Security Services. The contract will commence on 1st May 2026 for a period of 3 years, with the option to extend by 1 + 1 years. Estimate contract value 1.4 million

Main category

Services

Delivery regions

• UK - United Kingdom

Total value (estimated, excluding VAT)

1174463.00 GBP to 1174463.00GBP

Contract dates (estimated)

01 May 2026, 00:00AM to 30 April 2029, 23:59PM

Extension end date (if all the extensions are used): 30 April 2031

New College Swindon

Procedure type

Competitive flexible procedure

Is the total value above threshold?

Above threshold

Description

Inspection, testing, and maintenance of fire alarm systems across both campuses. SN2 1DY and SN3 1AH

CPV classifications

• 31625100 - Fire-detection systems

Delivery regions

• UK - United Kingdom

Lot value (estimated)

302688.00 GBP Excluding VAT

363225.60 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 May 2026, 00:00AM

Contract end date (estimated)

30 April 2029, 23:59PM

Extension end date (estimated)

30 April 2031, 23:59PM

Can the contract be extended?

Yes

Description of extensions

Maximum 2 extensions of 12 months per extension.

Award criteria

Description

Biannual testing and certification of smoke ventilation systems

CPV classifications

• 71315410 - Inspection of ventilation system

Delivery regions

• UK - United Kingdom

Lot value (estimated)

12000.00 GBP Excluding VAT

14400.00 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 May 2026, 00:00AM

Contract end date (estimated)

30 April 2029, 23:59PM

Extension end date (estimated)

30 April 2031, 23:59PM

Can the contract be extended?

Yes

Description of extensions

Maximum 2 extensions of 12 months per extension.

Award criteria

Description

Maintenance of fire detection, disabled refuge, and life safety systems

CPV classifications

• 31625100 - Fire-detection systems

Delivery regions

• UK - United Kingdom

Lot value (estimated)

45000.00 GBP Excluding VAT

54000.00 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 May 2026, 00:00AM

Contract end date (estimated)

30 April 2029, 23:59PM

Extension end date (estimated)

30 April 2031, 23:59PM

Can the contract be extended?

Yes

Description of extensions

Maximum 2 extensions of 12 months per extension.

Award criteria

Description

Maintenance and programming of Paxton/Salto systems and intercoms

CPV classifications

• 50324100 - System maintenance services

Delivery regions

• UK - United Kingdom

Lot value (estimated)

12500.00 GBP Excluding VAT

15000.00 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 May 2026, 00:00AM

Contract end date (estimated)

30 April 2029, 23:59PM

Extension end date (estimated)

30 April 2031, 23:59PM

Can the contract be extended?

Yes

Description of extensions

Maximum 2 extensions of 12 months per extension.

Award criteria

Description

Service, cleaning, and monitoring of 233 cameras across both campuses

CPV classifications

• 50610000 - Repair and maintenance services of security equipment

Delivery regions

• UK - United Kingdom

Lot value (estimated)

443884.00 GBP Excluding VAT

532660.80 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 May 2026, 00:00AM

Contract end date (estimated)

30 April 2029, 23:59PM

Extension end date (estimated)

30 April 2031, 23:59PM

Can the contract be extended?

Yes

Description of extensions

Maximum 2 extensions of 12 months per extension.

Description

Maintenance and emergency response for intruder and panic alarms

CPV classifications

• 50610000 - Repair and maintenance services of security equipment

Delivery regions

• UK - United Kingdom

Lot value (estimated)

71871.00 GBP Excluding VAT

86245.20 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 May 2026, 00:00AM

Contract end date (estimated)

30 April 2029, 23:59PM

Extension end date (estimated)

30 April 2031, 23:59PM

Can the contract be extended?

Yes

Description of extensions

Maximum 2 extensions of 12 months per extension.

Award criteria

Description

Annual inspection, testing, and replacement of condemned units

CPV classifications

• 35111300 - Fire extinguishers

Delivery regions

• UK - United Kingdom

Lot value (estimated)

25000.00 GBP Excluding VAT

30000.00 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 May 2026, 00:00AM

Contract end date (estimated)

30 April 2029, 23:59PM

Extension end date (estimated)

30 April 2031, 23:59PM

Can the contract be extended?

Yes

Description of extensions

Maximum 2 extensions of 12 months per extension.

Award criteria

Award criteria

Description

Annual pressure testing and 6-month visual inspections

CPV classifications

• 50413200 - Repair and maintenance services of firefighting equipment

Delivery regions

• UK - United Kingdom

Lot value (estimated)

35386.00 GBP Excluding VAT

42463.20 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 May 2026, 00:00AM

Contract end date (estimated)

30 April 2029, 23:59PM

Extension end date (estimated)

30 April 2031, 23:59PM

Can the contract be extended?

Yes

Description of extensions

Maximum 2 extensions of 12 months per extension.

Award criteria

Description

Annual fire risk assessments with digital reporting and task tracking

CPV classifications

• 71313410 - Risk or hazard assessment for construction

Delivery regions

• UK - United Kingdom

Lot value (estimated)

31750.00 GBP Excluding VAT

38100.00 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 May 2026, 00:00AM

Contract end date (estimated)

30 April 2029, 23:59PM

Extension end date (estimated)

30 April 2031, 23:59PM

Can the contract be extended?

Yes

Description of extensions

Maximum 2 extensions of 12 months per extension.

Description

Award criteria

Type: quality

Name

Quality (Customer requirements)

Description

Quality (Customer requirements)

Weighting: 40.0

Weighting type: percentageExact

Type: quality

Name

Quality (Social Value)

Description

Quality (Social Value)

Weighting: 10.0

Weighting type: percentageExact

Type: price

Name

Pricing

Description

Pricing

Weighting: 50.0

Weighting type: percentageExact

Award criteria

Type: quality

Name

Quality (Customer requirements)

Description

Quality (Customer requirements)

Weighting: 40.0

Weighting type: percentageExact

Type: quality

Name

Quality (Social Value)

Description

Quality (Social Value)

Weighting: 10.0

Weighting type: percentageExact

Type: price

Name

Pricing

Description

Pricing

Weighting: 50.0

Weighting type: percentageExact

Biannual inspection and maintenance of internal/external shutters and doors

CPV classifications

• 50710000 - Repair and maintenance services of electrical and mechanical building installations

Delivery regions

• UK - United Kingdom

Lot value (estimated)

48579.00 GBP Excluding VAT

58294.80 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 May 2026, 00:00AM

Contract end date (estimated)

30 April 2029, 23:59PM

Extension end date (estimated)

30 April 2031, 23:59PM

Can the contract be extended?

Yes

Description of extensions

Maximum 2 extensions of 12 months per extension.

Award criteria

Description

Maintenance of manual and automated barriers

CPV classifications

• 50710000 - Repair and maintenance services of electrical and mechanical building installations

Delivery regions

• UK - United Kingdom

Lot value (estimated)

2250.00 GBP Excluding VAT

2700.00 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 May 2026, 00:00AM

Contract end date (estimated)

30 April 2029, 23:59PM

Extension end date (estimated)

30 April 2031, 23:59PM

Can the contract be extended?

Yes

Description of extensions

Maximum 2 extensions of 12 months per extension.

Description

Annual testing and certification to BS EN 62305

CPV classifications

• 50710000 - Repair and maintenance services of electrical and mechanical building installations

Delivery regions

• UK - United Kingdom

Lot value (estimated)

45773.00 GBP Excluding VAT

54927.60 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 May 2026, 00:00AM

Contract end date (estimated)

30 April 2029, 23:59PM

Extension end date (estimated)

30 April 2031, 23:59PM

Can the contract be extended?

Yes

Description of extensions

Maximum 2 extensions of 12 months per extension.

Award criteria

Description

Maintenance and emergency response for turnstiles and barriers

CPV classifications

• 50710000 - Repair and maintenance services of electrical and mechanical building installations

Delivery regions

• UK - United Kingdom

Lot value (estimated)

9950.00 GBP Excluding VAT

11940.00 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 May 2026, 00:00AM

Contract end date (estimated)

30 April 2029, 23:59PM

Extension end date (estimated)

30 April 2031, 23:59PM

Can the contract be extended?

Yes

Description of extensions

Maximum 2 extensions of 12 months per extension.

Description

Provision of trained guards for out-of-hours monitoring and emergency call-outs

Award criteria

Type: quality

Name

Quality (Customer requirements)

Description

Quality (Customer requirements)

Weighting: 40.0

Weighting type: percentageExact

Type: quality

Name

Quality (Social Value)

Description

Quality (Social Value)

Weighting: 10.0

Weighting type: percentageExact

Type: price

Name

Pricing

Description

Pricing

Weighting: 50.0

Weighting type: percentageExact

Award criteria

Type: quality

Name

Quality (Customer requirements)

Description

Quality (Customer requirements)

Weighting: 40.0

Weighting type: percentageExact

Type: quality

Name

Quality (Social Value)

Description

Quality (Social Value)

Weighting: 10.0

Weighting type: percentageExact

Type: price

Name

Pricing

Description

Pricing

Weighting: 50.0

Weighting type: percentageExact

CPV classifications

• 79710000 - Security services

Delivery regions

• UK - United Kingdom

Lot value (estimated)

77832.00 GBP Excluding VAT

93398.40 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 May 2026, 00:00AM

Contract end date (estimated)

30 April 2029, 23:59PM

Extension end date (estimated)

30 April 2031, 23:59PM

Can the contract be extended?

Yes

Description of extensions

Maximum 2 extensions of 12 months per extension.

Award criteria

Description

Maintenance and support of digital visitor check-in systems

CPV classifications

• 50610000 - Repair and maintenance services of security equipment

Delivery regions

• UK - United Kingdom

Lot value (estimated)

10000.00 GBP Excluding VAT

12000.00 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 May 2026, 00:00AM

Contract end date (estimated)

30 April 2029, 23:59PM

Extension end date (estimated)

30 April 2031, 23:59PM

Can the contract be extended?

Yes

Description of extensions

Maximum 2 extensions of 12 months per extension.

Award criteria

Award criteria

Tender submission deadline

22 January 2026, 10:00AM

Enquiry deadline

14 January 2026, 10:00AM

Date of award of contract

01 May 2026, 23:59PM

Submission address and any special instructions

To access this opportunity, log in to https://suppliers.multiquote.com and view the opportunity. If you are not registered with MultiQuote, please visit https://suppliers.multiquote.com, complete the registration form on the log in page and quote the title and reference of the notice in your registration.

May tenders be submitted electronically?

Yes

Languages that may be used for submission

• English