CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Lighting, staging and audio-visual services: 2026 Accolades ceremony

2.2

Description of the goods or services required

We are looking to appoint a suitably skilled supplier or consortium to supply and manage all responsibilities around AV, lighting and staging for the Accolades awards ceremony in July 2026.

The Supplier will set-up for the event between 9am and 5pm on 1 July 2026, the day before the ceremony. The Supplier must set up and test all requirements ready for rehearsals from 9.30am on the day of the ceremony: 2 July 2026. The Supplier must then dismantle the stage set and remove all equipment between 4pm and 6pm on 2 July 2026.

The Supplier will also set up and manage the livestream and recording of the cere-mony, which will be broadcast over Social Care Wales’s YouTube channel.

To achieve this, the Supplier’s responsibilities will include, but not be limited to:

- staging

- lighting

- visual equipment

- sound

- technical support and event management

Please download the ITT for further details.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=159105.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

There is a budget of £48,000 (including any applicable VAT) agreed for this tender across the full contract term, £24,000 (including any applicable VAT ) per annum.

The contract will run initially for six months, with a possibility of being extended for a further 12 months, up to a total period of 18 months.

The extension of the contract depends on the Supplier’s performance and the approach Social Care Wales decides to take with the Accolades awards in 2027.

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

(WA Ref:159105)

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice