Engagement process description
We are seeking to engage with interested suppliers who can supply the Goods detailed in the procurement description. Interested suppliers can express interest in the opportunity using the following link:
PORTAL ACCESS
-Login with URL https://nhssupplychain.app.jaggaer.com//
-Click on "SQs Open to All Suppliers" and search for the title of the procurement: SQ_637 - Masks, Gowns, Visors, PAPRs & Associated Consumables 2027
EXPRESSION OF INTEREST
- Click on the 'Response Form' tab.
-Answer the question in the Qualification Envelope at 1.1.1
-Click 'submit response.
On receipt of an expression of interest, the Authority will issue the Supplier with a request for information (RFI) document. IMPORTANT NOTE: The RFI document and any further communication in regards of this PME activity only, will be issued via email from email address Surgical.PPE@supplychain.nhs.uk. Please ensure you monitor your emails for correspondence from this email address.
The RFI document details the full product list of the products in-scope of this intended procurement activity and requests information from interested suppliers that will support the Authority in developing its approach to the procurement.
The RFI requests information about the interested supplier(s): (1) product range information and corresponding specifications and conformity documentation, (2) capacity to perform any eventual contract award, (3) current market information and (4) sustainability - including resource efficiency, use of raw materials, packaging, carbon reduction, disposal/recycling and labour standards.
All responses to the RFI must be submitted to the email address as received from (Surgical.PPE@supplychain.nhs.uk) by no later than 16:00hrs GMT on 14 January 2026.
On or around 15 January 2026, following earlier engagement activities, the drafted product listing and product specification will be circulated for feedback from interested participants. All feedback must be sent to the email address Surgical.PPE@supplychain.nhs.uk by no later than 16:00hrs GMT on 11 February 2026. The Authority will then review the feedback and if there are amendments, further circulation of amended specifications may take place. If there is further circulation, all feedback must be received by no later than 16.00hrs GMT on 12 March 2026.
This framework also introduces new products that have not previously been supplied by NHS Supply Chain. We are therefore hosting an engagement session for PAPR manufacturers/distributors between 3-4 February 2026 where Suppliers can request meetings of no longer than 1 hour 45 minutes with the Clinical and Category Team to demo their PAPR product offer (it is hoped with voice of the customer, NHS customer and patient representation), before then presenting the efficiency and effectiveness savings (both financial and operationally) associated with product adoption and implementation with NHS customers. It is intended that this covers, but is not limited to: saving opportunities, packaging, disposal, productivity improvements, patient experience, staff safety, reducing health inequalities, circular economy, managing obsolescence risks, ease of use, aftercare.
There will also be an opportunity for Cape Hood manufacturers/distributors and quantitative fit testing manufacturers/distributors to demonstrate their products, and highlight any specific aspects of the product specification and considerations.
All suppliers need to request these meetings by emailing Surgical.PPE@supplychain.nhs.uk no later than 16:00 GMT on 16 January 2026.
To also support and conclude our early engagement activity, we are pleased to invite you to a webinar, where we aim to share our strategic intent, with the intention to invite feedback from key suppliers during this session.
The details are as follows:
Date: 25 February 2026
Time: 14:00hrs
Duration: 2 hours
Platform: https://attendee.gotowebinar.com/register/51609639964065472912
During this session, we will cover the following topics:
1. Tender Overview: Overview of the products in scope and our commercial aims and objectives for this framework renewal process.
2. Specification Overview: Summarise the key specifications and product in scope.
3. Commercial Drivers: Understanding the core factors shaping the framework renewal and how we can leverage best value for NHS customers.
4. Overview of the Procurement Procedure, Conditions of Participation & Award Criteria: An overview of the proposed tender process, sustainability criteria and expectations in the tender process.
5. Timescales: An outline of critical dates and timelines for the renewal process.
This is a great opportunity for you to feedback and provide industry intelligence that will inform the procurement approach. Equally, it is an opportunity to clarify any questions you may have and ensure that all suppliers are aligned with the upcoming changes.
There is no guarantee that a formal procurement process will be launched as a result of this early market engagement exercise, nor that any contract(s) will be placed. No remuneration or compensation etc will be paid to organisations who take part in this early market engagement exercise. Suppliers should take part in this process only on the basis that they fully understand and accept this position.