Finance & Accounting System

Procurement description

ClwydAlyn are looking to appoint a suitably qualified and experienced vendor for the selection, licensing, implementation, training, and ongoing support of a modern, integrated Finance and Accounting System, inclusive of a robust Procure-to-Pay (P2P) module.

ClwydAlyn aims to identify a proven software solution and implementation partner capable of transitioning ClwydAlyn’s current financial processes onto a scalable, efficient, and future-ready platform. The new system must support organisational growth, improve data integrity, streamline end-to-end processes, and enhance financial reporting and analytical capabilities.

There is no indicative budget associated with this PIN. At the time of the full tender suppliers must provide a full response that includes a clear, transparent, and comprehensive pricing model aligned with the scope of work and expected deliverables.

ClwydAlyn currently operates the following core systems, which must be fully integrated with the new finance platform:

Civica CX Housing & Assets

Civica HR & Payroll

KareInn / Civica-Coldharbour

MAVIS (New Technology Group) – Mobile Works Order System

This PIN is for information and early engagement only and is not a call for competition.

Main category

Goods

Delivery regions

• UKL23 - Flintshire and Wrexham
• UKL24 - Powys
• UKL13 - Conwy and Denbighshire
• UKL12 - Gwynedd
• UKL11 - Isle of Anglesey

Total value (estimated)

1 GBP Excluding VAT

1 GBP Including VAT

Contract dates (estimated)

06 April 2026, 00:00AM to 05 April 2029, 23:59PM

Extension end date (if all the extensions are used): 04 April 2030

ClwydAlyn Housing

Is the total value above threshold?

Above threshold

CPV classifications

• 48440000 - Financial analysis and accounting software package
• 48400000 - Business transaction and personal business software package

Delivery regions

• UKL23 - Flintshire and Wrexham
• UKL24 - Powys
• UKL13 - Conwy and Denbighshire
• UKL12 - Gwynedd
• UKL11 - Isle of Anglesey

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

06 April 2026, 00:00AM

Contract end date (estimated)

05 April 2029, 23:59PM

Extension end date (estimated)

04 April 2030, 23:59PM

Can the contract be extended?

Yes

Engagement process description

This PIN is for information and early engagement only and is not a call for competition.

Due date

01 January 2026, 23:59PM

Has the engagement period already ended?

No

Publication date of tender notice (estimated)

05 January 2026