Summary
- OCID:
- ocds-h6vhtk-05f372
- Published by:
- Llywodraeth Cymru / Welsh Government
- Authority ID:
- AA0007
- Publication date:
- 11 December 2025
- Deadline date:
- 29 January 2026
- Notice type:
- UK4
- Has documents:
- No
- Has SPD:
- No
- Has Carbon Reduction Plan:
- N/A
Abstract
The Welsh Government is seeking to procure an external contractor to deliver a mixed-methods process and early impacts evaluation of the Anti-racist Wales Action Plan (ArWAP). The evaluation will: assess the implementation of ArWAP; identify areas for improvement; identify and evaluate early impacts; and establish an impact baseline and evaluation framework for future impact measurement. The work will involve collecting qualitative and quantitative data, including lived experiences, through surveys, focus groups, and interviews with stakeholders, Welsh Government officials, public sector delivery partners, and the general public, with a specific focus on the Black, Asian and Minority Ethnic population in Wales. The contractor will be expected to apply anti-racist, intersectional and trauma-informed approaches, ensuring compliance with Welsh Language Standards and data protection requirements. Outputs will include a revised theory of change, interim findings report, a final report with recommendations, and presentations of findings to relevant ArWAP governance groups.
Full notice text
Scope
Procurement reference
C276/2025/2026
Procurement description
The Welsh Government is seeking to procure an external contractor to deliver a mixed-methods process and early impacts evaluation of the Anti-racist Wales Action Plan (ArWAP). The evaluation will: assess the implementation of ArWAP; identify areas for improvement; identify and evaluate early impacts; and establish an impact baseline and evaluation framework for future impact measurement.
The work will involve collecting qualitative and quantitative data, including lived experiences, through surveys, focus groups, and interviews with stakeholders, Welsh Government officials, public sector delivery partners, and the general public, with a specific focus on the Black, Asian and Minority Ethnic population in Wales. The contractor will be expected to apply anti-racist, intersectional and trauma-informed approaches, ensuring compliance with Welsh Language Standards and data protection requirements. Outputs will include a revised theory of change, interim findings report, a final report with recommendations, and presentations of findings to relevant ArWAP governance groups.
Total value (estimated, excluding VAT)
200000 GBP to 200000GBP
Contract dates (estimated)
11 March 2026, 00:00AM to 10 March 2028, 23:59PM
Extension end date (if all the extensions are used): 09 June 2028
Contracting authority
Llywodraeth Cymru / Welsh Government
Identification register:
Address 1: Gwasanaethau Caffael Corfforaethol / Corporate Procurement Services
Town/City: Cardiff
Postcode: CF10 3NQ
Country: United Kingdom
Website: http://gov.wales
Public Procurement Organisation Number: PQYQ-3841-BHTP
Contact name: CPS Advice Mailbox
Email: CPSProcurementAdvice@gov.wales
Organisation type: Public authority - central government
Devolved regulations that apply: Wales
Procedure
Procedure type
Open procedure
Is the total value above threshold?
Above threshold
Trade agreements
Government Procurement Agreement (GPA)
Lots
Divided into 1 lots
Lot number: 1
CPV classifications
- 79315000 - Social research services
Lot value (estimated)
200000 GBP Excluding VAT
240000 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)
Contract start date (estimated)
11 March 2026, 00:00AM
Contract end date (estimated)
10 March 2028, 23:59PM
Extension end date (estimated)
09 June 2028, 23:59PM
Can the contract be extended?
Yes
Description of extensions
Contract can be extended for an additional 3 months in order to enable further work to address the aims and objectives of this evaluation. If required, this would be resourced through the existing budget for this work.
Participation
Conditions of participation
As stated in tender documents.
Conditions of participation
As stated in tender documents.
Award criteria
Type: quality
Name
Demonstration of a clear understanding of the policy context and rationale for undertaking the research.
Description
Demonstrate knowledge of the Anti-racist Wales Action Plan (ArWAP) and wider subject knowledge of minority ethnic peoples’ issues in Wales including discrimination and marginalisation experienced by minority ethnic people
Weighting: 15.00
Weighting type: percentageExact
Type: quality
Name
Proposed Methodology
Description
clearly outline a detailed research design and demonstrate how the aims and objectives of this study will be met. Suitability of the methodology – quality and appropriateness of the approach. Demonstration of sound understanding of the challenges and priorities of the contract.
Weighting: 30.00
Weighting type: percentageExact
Type: quality
Name
Staff Resourcing
Description
Evidence of staff roles and suitability of staff for those roles: A clear and detailed description of the resources to be deployed, task allocation (including evidence of the suitability of the personnel proposed for this contract in terms of their experience and skills) and time allocated to the project for each. This should include evidence of experience the personnel proposed for this contract in terms of their experience and skills (including the experience and skills requirements set out in Section 6 of the Specification). DBS checks also required as detailed below, including completion of the DBS pro forma.
Weighting: 20.00
Weighting type: percentageExact
Type: quality
Name
Project Management
Description
evidence of an understanding of, and ability to meet, project timetable and dependencies / risks: A clear description of the project management plan for the research (including a timetable detailing key milestones; an outline of a robust management (including of consortia arrangements and / or sub-contractors, if any), delivery and reporting structure; and a detailed risk register).
Weighting: 15.00
Weighting type: percentageExact
Type: cost
Name
Commercial response
Description
Provision of a completed Commercial Response Template providing cost for meeting the contract requirements.
Weighting: 20.00
Weighting type: percentageExact
Contract terms and risks
Payment terms
Please see tender documents
Description of risks to contract performance
Please see tender documents
Submission
Tender submission deadline
29 January 2026, 14:00PM
Enquiry deadline
22 January 2026, 17:00PM
Date of award of contract
10 March 2026, 23:59PM
Submission address and any special instructions
https://etenderwales.ukp.app.jaggaer.com/home.html
May tenders be submitted electronically?
Yes
Languages that may be used for submission
Documents
Document type
Bidding documents
Description
All documents are available in etenderwales. Project_61161 Itt_121216
Document type
Technical specifications
Description
See tender documents.
Document type
Conflict of interest
Description
Not published
Coding
Commodity categories
| ID |
Title
|
Parent category
|
|
There are no commodity categories for this notice.
|
Delivery locations
| ID |
Description
|
| 1000 |
WALES |
Document family
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Notice details
|
- Publication date:
- 11 December 2025
- Deadline date:
- Notice type:
- UK12
- Version:
- 1
- Authority name:
- Llywodraeth Cymru / Welsh Government
|
- Publication date:
- 11 December 2025
- Deadline date:
- 29 January 2026 14:00
- Notice type:
- UK4
- Version:
- 1
- Authority name:
- Llywodraeth Cymru / Welsh Government
|
About the buyer
- Main contact:
- n/a
- Admin contact:
- n/a
- Technical contact:
- n/a
- Other contact:
- n/a