Sustainable Schools Challenge Critical Friend and Sustainability Advisor - C194/2024/2025

Procurement reference

C194/2024/2025

Procurement description

The Welsh Government wish to invite Bids to be awarded the Contract for Sustainable Schools Challenge Critical Friend and Sustainability Advisor.

Scope of Works

Working with Constructing Excellence in Wales, the successful bidder will be required to attend and participate in joint workshops and attend relevant project meetings to act as a Critical Friend for the design and construction teams and embed themselves in the three projects and being available to project teams for advice. Where necessary the successful bidder will be expected to lead in elements of the workshops, facilitating research for their case studies and conduct mini workshops at local level with the participating projects to obtain sufficient knowledge of the innovation and collaboration being undertaken to inform advice and case studies.

Attendance in person will be necessary for most meetings which will take place across Wales.

The bidders will need to familiarise themselves with progress of the designs and the work of the Critical Friend during phase1 of the design stage.

The duration of the contract is for an initial 24 months starting March 2026 and with an optional addition of 6 months.

Full details can be found in the ITT document pack.

Main category

Services

Delivery regions

• UK - United Kingdom

Total value (estimated, excluding VAT)

160000 GBP to 160000GBP

Contract dates (estimated)

13 March 2026, 00:00AM to 31 March 2028, 23:59PM

Extension end date (if all the extensions are used): 31 August 2028

Llywodraeth Cymru / Welsh Government

Procedure type

Open procedure

Is the total value above threshold?

Above threshold

Trade agreements

Government Procurement Agreement (GPA)

CPV classifications

• 71541000 - Construction project management services

Delivery regions

• UK - United Kingdom

Lot value (estimated)

160000 GBP Excluding VAT

192000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

13 March 2026, 00:00AM

Contract end date (estimated)

31 March 2028, 23:59PM

Extension end date (estimated)

31 August 2028, 23:59PM

Can the contract be extended?

Yes

Description of extensions

The Welsh Government wishes to provide for an optional extension period of 6 months, to be determined by the project team at the time.

Does the lot include options?

Yes

Description of options

An optional extension of 6 months.

Participation

Award criteria

Payment terms

Refer to Tender Documentation

Description of risks to contract performance

Refer to Tender Documentation

Tender submission deadline

29 January 2026, 17:00PM

Enquiry deadline

22 January 2026, 00:00AM

Date of award of contract

26 February 2026, 23:59PM

Submission address and any special instructions

Tender Information:https://etenderwales.bravosolution.co.ukThe first person from your Organisation to use the Platform will be required to register on behalf of the Organisation.Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User performing the Registration.The User who performs the Registration becomes the Super User for the Organisation.On registering on the Platform the Super User will select a Username and will receive a password.The Password will be sent by e-mail to the email address that was specified in the User Details section of the Registration page.In order to log-in to the Platform please enter your Username and Password.Note: If you forget your Password then visit the homepage and click “Forgot your password?”Registration should only be performed once for each Organisation.If you think that someone in your Organisation may have already registered on this Platform then you must not register again.Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform.Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your Organisation).Note: If your Organisation is already registered on the Platform then you must not make any additional registration. Please contact the Helpdesk to gain access to the Platform.Tenders must be uploaded to the BravoSolution portal by 29 January 2026 17:00 GMTHow To Find The ITT:Once logged in you must click on ‘ITT’s Open to all Suppliers’The e-tender references for this contract are: project 61567, ITT 122036.Click on the title to access summary details of the contract. If you are still interested in submitting a tender, click the ‘Express an Interest button’. This will move the ITT from the ‘Open to all Suppliers’ area to the ‘My ITT’s’ on the home page.You will then see the full details of the ITT in the qualification and technical envelopes along with any relevant documents in the ‘Attachments’ area.Should you have any questions on the ITT, please use the ‘Messages’ area to contact the buyer directly – Please do not contact the named person at the top of this notice.NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=115828Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:Community benefits will be non-core.NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=143678(WA Ref:143678)The buyer considers that this contract is suitable for consortia.(WA Ref:144139)The buyer considers that this contract is suitable for consortia bidding.(WA Ref:146152)The buyer considers that this contract is suitable for consortia bidding.NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=146544(WA Ref:146544)The buyer considers that this contract is suitable for consortia.

May tenders be submitted electronically?

Yes

Languages that may be used for submission

• English
• Welsh