Contract for the Increasing of the Provision and Accessibility of Play and Leisure Opportunities for Children and Young People with an Additional Learning Need/s or Disability

Procurement reference

CCS/25/258

Procurement description

Swansea Council (The Council) is seeking suitably qualified and experienced provider/s who can deliver flexible Service for Children and Young People with additional learning need/s or disabilities the accessibility of play and leisure opportunities. Services must be appropriately registered with Care Inspectorate Wales (CIW) and capable of offering individual support, tailored to each child/young person needs. The contract is divided into four (4) separate lots;

Lot 1 - Access to Play in the Community

Lot 2 - Increasing provision of out of school hours (evenings, weekends and holidays) activities for children and young people affected by disability aged 4-13.

Lot 3 - Increasing provision of out of school hours (evenings, weekends and holidays) activities for children and young people affected by disability aged 11-19

Lot 4 - Delivery of school holiday play schemes for children and young people with a profound disability

Main category

Services

Delivery regions

• UKL18 - Swansea

Total value (estimated, excluding VAT)

1925000 GBP to 1925000GBP

Contract dates (estimated)

01 April 2026, 00:00AM to 31 March 2029, 23:59PM

Extension end date (if all the extensions are used): 31 March 2031

City & County of Swansea

Procedure type

Open procedure

Is this procurement under a special regime?

Light touch

Is the total value above threshold?

Above threshold

Description

The Service Provider will be responsible for helping children and young people to realise the above ambition by enabling them to participate in play activities of their choice within their local community wherever possible

CPV classifications

• 85000000 - Health and social work services

Delivery regions

• UKL18 - Swansea

Lot value (estimated)

275000 GBP Excluding VAT

275000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 April 2026, 00:00AM

Contract end date (estimated)

31 March 2029, 23:59PM

Extension end date (estimated)

31 March 2031, 23:59PM

Can the contract be extended?

Yes

Description of extensions

Option to extend for up to 24 months

Does the lot include options?

Yes

Description of options

The right to additional purchases while the contract is valid. The right to increase/decrease the service provision based on need.

Description of how multiple lots may be awarded

Tenderers may submit a bid for one or more of the Lot/s, there is no limit to the number of Lot/s a successful tenderer maybe awarded

Award criteria

Description

Provision of respite/short breaks outside of school hours. (This could be after 3pm Monday-Friday or on the weekend, term-time only.)

Encourage children with a disability to participate in mainstream activities where possible, it is recognised that there are children and families who will need more support. Even if children cannot access mainstreams activities with support it should not be a barrier to the child accessing activities which promote their wellbeing, that they enjoy taking part in and help them to achieve their potential. As well as providing a positive activity for the child, the Service is intended to offer parents and carers a short break from their caring responsibility.

CPV classifications

• 85000000 - Health and social work services

Delivery regions

• UKL18 - Swansea

Lot value (estimated)

750000 GBP Excluding VAT

750000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 April 2026, 00:00AM

Contract end date (estimated)

31 March 2029, 23:59PM

Extension end date (estimated)

31 March 2031, 23:59PM

Can the contract be extended?

Yes

Description of extensions

Option to extend for up to 24 months

Does the lot include options?

Yes

Description of options

The right to additional purchases while the contract is valid. The right to increase/decrease the service provision based on need.

Description of how multiple lots may be awarded

Tenderers may submit a bid for one or more of the Lot/s, there is no limit to the number of Lot/s a successful tenderer maybe awarded

Award criteria

Description

Provision of short breaks outside of school hours for children aged 11-19 (This could be after 3pm Monday-Friday or on the weekend, both term-time and during the school holidays).

Although the Service Purchaser aims to encourage children with a disability to participate in mainstream activities where possible, it is recognised that there are children and families who will need more support. Even if children cannot access mainstreams activities with support it should not be a barrier to the child accessing activities which promote their wellbeing, that they enjoy taking part in and help them to achieve their potential. As well as providing a positive activity for the child, the Service is intended to offer parents and carers a short break from their caring responsibility.

CPV classifications

• 85000000 - Health and social work services

Delivery regions

• UKL18 - Swansea

Lot value (estimated)

640000 GBP Excluding VAT

640000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 April 2026, 00:00AM

Contract end date (estimated)

31 March 2029, 23:59PM

Extension end date (estimated)

31 March 2031, 23:59PM

Can the contract be extended?

Yes

Description of extensions

Option to extend for up to 24 months

Does the lot include options?

Yes

Description of options

The right to additional purchases while the contract is valid. The right to increase/decrease the service provision based on need.

Description of how multiple lots may be awarded

Tenderers may submit a bid for one or more of the Lot/s, there is no limit to the number of Lot/s a successful tenderer maybe awarded

Award criteria

Description

Delivery of holiday provision and summer play scheme for children and young people affected by disability

The Service Purchaser aims to significantly improve the holiday play opportunities for those children unable to access mainstream provision, including those requiring additional medical intervention to support feeding, with a specific focus on summer holidays.

CPV classifications

• 85000000 - Health and social work services

Delivery regions

• UKL18 - Swansea

Lot value (estimated)

260000 GBP Excluding VAT

260000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 April 2026, 00:00AM

Contract end date (estimated)

31 March 2029, 23:59PM

Extension end date (estimated)

31 March 2031, 23:59PM

Can the contract be extended?

Yes

Description of extensions

Option to extend for up to 24 months

Does the lot include options?

Yes

Description of options

The right to additional purchases while the contract is valid. The right to increase/decrease the service provision based on need.

Description of how multiple lots may be awarded

Tenderers may submit a bid for one or more of the Lot/s, there is no limit to the number of Lot/s a successful tenderer maybe awarded

Award criteria

Tender submission deadline

19 January 2026, 12:00PM

Enquiry deadline

12 January 2026, 17:00PM

Date of award of contract

28 February 2026, 23:59PM

Submission address and any special instructions

All suppliers must register on a new UK Government Central Digital Database in addition to be being registered on Sell2Wales in order to be considered for this procurement. Suppliers that wish to participate in this Procurement are responsible for ensuring that the Central Digital Platform contains complete, accurate and up-to-date information about their organisation and any Associated Suppliers which are relevant for the purposes of this Procurement. Suppliers must notify the Authority immediately if it is unable to register on the Central Digital Platform and/or provide accurate and up-to-date information via the Central Digital Platform. Further details on the Central Digital Platform and registration are below:https://www.sell2wales.gov.wales/helpandresources/cdp/procurementact2023 and Information and guidance for suppliers - GOV.UKEconomic operators interested in submitting a tender can download the tender documents from the eTenderWales portal and searching for itt_122140 - Contract for the Increasing of the Provision and Accessibility of Play and Leisure Opportunities for Children and Young People with an Additional Learning Need/s or Disability (http://etenderwales.bravosolution.co.uk) you will need to register with eTenderWales if you are not already registered. Please see below instructions on how to register.1. Register your company on the eTenderWales portal (this is only required once):— Navigate to the portal: http://etenderwales.bravosolution.co.uk— Click the “Suppliers register here” link.— Enter your correct business and user details.— Note the username you chose and click “Save” when complete.— You will shortly receive an e-mail with your unique password (please keep this secure).— Agree to the terms and conditions and click “continue”.2. Express an interest in the project:— Login to the portal with your username/password.— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).— Click on the relevant ITT to access the content. (itt_122140)— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.3. Responding to the invitation to tender:— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).— You can now use the “Messages” function to communicate with the buyer and seek any clarification.— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:— E-mail: help@bravosolution.co.uk— Phone: +44 8003684850NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=148324

An electronic auction will be used

May tenders be submitted electronically?

Yes

Is this a recurring procurement?

No

Publication date of next tender notice (estimated)

01 December 2030, 23:59PM

Languages that may be used for submission

• English
• Welsh