Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Abertay University
Bell Street
Dundee
DD1 1HG
UK
Contact person: Nicci Robertson
Telephone: +44 1382308995
E-mail: procurement@abertay.ac.uk
NUTS: UK
Internet address(es)
Main address: http://www.abertay.ac.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00103
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Building Maintenance Services
Reference number: 121-AU-EST-2425
II.1.2) Main CPV code
71315000
II.1.3) Type of contract
Services
II.1.4) Short description
It is the intention of the University to establish a contract with a single, competent contractor for the comprehensive provision of building services maintenance services across its estate. The purpose of this contract is to ensure a consistent, efficient, and high-quality approach to maintaining the University’s buildings, supporting both statutory compliance and operational excellence.
The successful contractor will be required to deliver the following core services:
Planned Preventative Maintenance (PPM)
The contractor shall develop and implement a structured PPM programme covering all critical building systems, fabric, and equipment. This programme must be designed to:
- Extend the lifespan of assets
- Minimise unplanned downtime and disruption
- Ensure full compliance with all relevant health, safety, and statutory regulations
- Maintain accurate maintenance records and schedules
- Include provisions for equipment that remains under manufacturer or supplier warranty, ensuring that a required parts or components are sourced and supplied in accordance with the terms of the warranty, at no additional cost to the University
Emergency Maintenance Response (24/7 Coverage)
- The contractor must provide around the clock emergency support service, available 24 hours a day, 7 days a week. This service shall:
- Respond promptly to urgent issues affecting health and safety, security, or core operations
- Deploy qualified personnel within agreed response times
- Offer clear communication and incident reporting protocols
The contractor will be expected to demonstrate the capacity and resources necessary to deliver services across multiple University sites, including academic buildings. These buildings will be:
- Kydd Building
- Old College Building
- Library Building
- Annie Lamont Café Building
The university places a strong emphasis on sustainability, health and safety, and cost efficiency, and expects the appointed contractor to support these strategic priorities throughout the duration of the contract.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
375 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
71315000
II.2.3) Place of performance
NUTS code:
UKM71
Main site or place of performance:
Abertay University
Bell Street
Dundee
DD1 1HG
II.2.4) Description of the procurement
It is the intention of the University to establish a contract with a single, competent contractor for the comprehensive provision of building services maintenance services across its estate. The purpose of this contract is to ensure a consistent, efficient, and high-quality approach to maintaining the University’s buildings, supporting both statutory compliance and operational excellence.
The successful contractor will be required to deliver the following core services:
Planned Preventative Maintenance (PPM)
- The contractor shall develop and implement a structured PPM programme covering all critical building systems, fabric, and equipment. This programme must be designed to:
- Extend the lifespan of assets
- Minimise unplanned downtime and disruption
- Ensure full compliance with all relevant health, safety, and statutory regulations
- Maintain accurate maintenance records and schedules
- Include provisions for equipment that remains under manufacturer or supplier warranty, ensuring that a required parts or components are sourced and supplied in accordance with the terms of the warranty, at no additional cost to the University
Emergency Maintenance Response (24/7 Coverage)
- The contractor must provide around the clock emergency support service, available 24 hours a day, 7 days a week. This service shall:
- Respond promptly to urgent issues affecting health and safety, security, or core operations
- Deploy qualified personnel within agreed response times
- Offer clear communication and incident reporting protocols
The contractor will be expected to demonstrate the capacity and resources necessary to deliver services across multiple University sites, including academic buildings. These buildings will be:
- Kydd Building
- Old College Building
- Library Building
- Annie Lamont Café Building
The university places a strong emphasis on sustainability, health and safety, and cost efficiency, and expects the appointed contractor to support these strategic priorities throughout the duration of the contract.
II.2.5) Award criteria
Quality criterion: Techncial
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2025/S 000-051093
Section V: Award of contract
Contract No: 121-AU-EST-2425
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
08/12/2025
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
John G Mackintosh Ltd
Unit 6, Riverview Business Park
Perth
PH2 8DF
UK
Telephone: +44 7429564321
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 375 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(SC Ref:819058)
VI.4) Procedures for review
VI.4.1) Review body
Dundee Sheriff & Justice of the Peace Courts
6 West Bell Street
Dundee
DD1 9AD
UK
VI.4.2) Body responsible for mediation procedures
Dundee Sherriff & Justice of the Peace Courts
6 West Bell Street
Dundee
DD1 9AD
UK
VI.5) Date of dispatch of this notice
18/12/2025