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Cymraeg

UK7

MEDICORE 360 SOFTWARE LICENSE AND SUPPORT AGREEMENT

  • First published: 22 December 2025
  • Last modified: 22 December 2025
  • Version: 1

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To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
ocds-h6vhtk-05d8b6
Published by:
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
Authority ID:
AA0221
Publication date:
22 December 2025
Deadline date:
-
Notice type:
UK7
Has documents:
Yes
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

The previous contract for 3M™ Medicode 360 (Project 21586), awarded to KCI Medical Limited (now Solventum), provided the Health Board with essential clinical coding encoder software and associated support services. This system supported inpatient coding, HRG grouping, SNOMED CT mapping, and data validation— informatics reporting.Valued at approximately £168,317.52 over a four-year term, the contract expired in 2024. A new procurement process is now being initiated to maintain continuity of clinical coding services and to assess market alternatives that may offer improved integration, enhanced value for money, and stronger alignment with NHS digital standards.

Full notice text

Scope

Procurement reference

CAV-DIR (25-26) 132

Procurement description

The previous contract for 3M™ Medicode 360 (Project 21586), awarded to KCI Medical Limited (now Solventum), provided the Health Board with essential clinical coding encoder software and associated support services. This system supported inpatient coding, HRG grouping, SNOMED CT mapping, and data validation— informatics reporting.Valued at approximately £168,317.52 over a four-year term, the contract expired in 2024. A new procurement process is now being initiated to maintain continuity of clinical coding services and to assess market alternatives that may offer improved integration, enhanced value for money, and stronger alignment with NHS digital standards.

Contracting authority

Cardiff and Vale University Health Board

Identification register:

  • GB-PPON

Address 1: Woodlands House Maes-y-Coed road

Town/City: Cardiff

Postcode: CF14 4HH

Country: United Kingdom

Website: http://nwssp.nhs.wales/ourservices/procurement-services/

Public Procurement Organisation Number: PPPR-7969-BTJG

Contact name: Nicola Williams

Email: Nicola.williams33@wales.nhs.com

Telephone: +442921500649

Organisation type: Public authority - sub-central government

Devolved regulations that apply: Wales

NHS Wales Shared Services Partnership (hosted by Velindre University NHS Trust)

Identification register:

  • GB-PPON

Address 1: 4-5 Charnwood Court Heol Billingsley

Town/City: Cardiff

Postcode: CF15 7QZ

Country: United Kingdom

Public Procurement Organisation Number: PXWV-6492-CGMN

Email: Corporate.Services2@wales.nhs.uk

Organisation type: Public authority - sub-central government

Devolved regulations that apply: Wales

Supplier

KCI Medical

Identification register:

  • GB-PPON

Address 1: 47 Charnwood Campus

Town/City: Loughborough

Postcode: LE11 5RB

Country: United Kingdom

Public Procurement Organisation Number: PZWW-2787-MPZD

Email: shallam@solventum.com

Type:

  • Large

Procedure

Procedure type

Direct award

Description of how these justifications apply

There is a moderate risk to continuity of service due to potential system downtime or delays in scheduled maintenance. To mitigate this, the supplier has committed to proactive monitoring, monthly performance reviews, and a responsive support framework. In addition, contingency measures are in place to ensure uninterrupted operation, including access to technical support and pre-planned service interventions.

Direct award justification

Single suppliers intellectual property exclusive rights

Contract

KCI Medical

ID: 1

Is the total value above threshold?

Above threshold

Date the contract will be signed (estimated)

19 December 2025, 00:00AM

Contract dates (estimated)

19 December 2025, 00:00AM to 16 December 2028, 23:59PM

Documents

ID

A-9468

Document type

Lots

Divided into 1 lots

Lot number: 1 Status: Complete

Documents

ID

conflictOfInterest

Document type

Conflict of interest

Description

Not published

Coding

Commodity categories

ID Title Parent category
38430000 Detection and analysis apparatus Instruments for checking physical characteristics
38800000 Industrial process control equipment and remote-control equipment Laboratory, optical and precision equipments (excl. glasses)

Delivery locations

ID Description
1022 Cardiff and Vale of Glamorgan

Document family

Notice details
Publication date:
03 November 2025
Deadline date:
Notice type:
UK5
Version:
1
Authority name:
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
Publication date:
06 November 2025
Deadline date:
Notice type:
UK6
Version:
1
Authority name:
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
Publication date:
22 December 2025
Deadline date:
Notice type:
UK7
Version:
1
Authority name:
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)

About the buyer

Main contact:
n/a
Admin contact:
n/a
Technical contact:
n/a
Other contact:
n/a

Further information

Date Details

Additional documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Current documents

pdf
pdf270.45 KB
This file may not be accessible.

Replaced documents

There are no previous versions of these documents.

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