Contract award notice

Results of the procurement procedure

Section I: Contracting entity

I.1) Name and addresses

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Health

Section II: Object

II.1) Scope of the procurement

II.2) Description

Section IV: Procedure

IV.1) Description

Section V: Award of contract

A contract/lot is awarded: Yes

V.2 Award of contract

V.2.1) Date of conclusion of the contract

01/12/2025

V.2.2) Information about tenders

Number of tenders received: 1

Number of tenders received from SMEs: 1

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

V.2.4) Information on value of the contract/lot (excluding VAT)

Initial estimated total value of the contract/lot:

Total value of the contract/lot: : 30 000.00  GBP

V.2.5) Information about subcontracting

Section VI: Complementary information

VI.3) Additional information

This is a Provider Selection Regime (PSR) intention to award notice. The awarding of this contract is subject to the Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Public Contracts Regulations 2015 do not apply to this award. The publication of this notice marks the start of the standstill period. Representations by providers must be made to decision makers by midnight on 8th January 2026.

Award decision makers are: Operational Lead for Dental Services and an appropriately qualified Dental Practitioner.

This contract has not yet formally been awarded; this notice serves as an intention to award under the PSR.

There were no conflicts of interest.

In accordance with the Provider Selection Regime, the relevant authority identified the key criteria of quality and innovation, value, and integration, collaboration and service sustainability as the most relevant to this service, reflecting the clinical nature of the provision, the requirement for continuity of care, and the need for cost-effective delivery.

Assessment of the existing provider's current performance demonstrates that they are delivering the service to a high standard. The provider has consistently met quality and regulatory requirements, including ISO, MHRA, MDR and GDC compliance, and has established effective processes for custom appliance fabrication, patient-centred care and timely delivery. Innovative service delivery is evidenced through the use of dedicated dental technicians, enabling improved access, reduced waiting times and consistently positive patient outcomes, with no complaints or incidents recorded. The service is supported by regular contract review meetings, providing assurance that quality is actively monitored and maintained.

In terms of value, the current arrangement represents a cost-effective model when compared with alternative delivery options. The service has remained within agreed budgets, providing financial stability and predictable costs, while delivering demonstrable efficiencies through reduced waiting times and effective resource utilisation. There is no evidence of unexpected cost pressures, and the provider is expected to continue delivering value for money over the contract term.

The service is well integrated within existing prison dental services and has demonstrated effective collaboration with clinicians and managers to support seamless patient pathways. Partnership working, personalised design support for complex cases and in-house laboratory capability contribute to service resilience, reduced turnaround times and improved sustainability. Ongoing performance management through contract review mechanisms provides assurance that the provider will continue to meet service requirements.

Based on the assessment of current performance and the provider's ability to maintain these standards in the future, it was concluded that the existing provider satisfies the key criteria to a sufficient standard and that continuation of the arrangement represents the most appropriate and proportionate decision.

VI.4) Procedures for review

VI.5) Date of dispatch of this notice

24/12/2025