Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
NWSSP
4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
UK
E-mail: Michael.Veasey@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://nwssp.nhs.wales/ourservices/procurement-services/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
NEQAS External Quality Assessment IT System
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The EQAITS controls all aspects of WBS’ NEQAS service provision. It allows customers to register for schemes, to submit test results as well as to view results, summaries and reports via an online entry system. The system also allows NEQAS to manage participant information, schemes and the distribution of samples, assess and report results as well as manage annual registration and fees/invoicing.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
135 300.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
Continued contract provision is required whilst a replacement system is procured. The incumbent supplier is withdrawing support for the product following the expiry of this contract.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
1 With effect from 01/03/2025 the Original Agreement shall be amended as set out as follows;
- The termination date shall now be extended to 28/02/2026. That is, a further 12-month extension period above the provision contained within the original contract.
- The service charges for the annual period shall be 35,000.00GBP (Exc. VAT)
2 Save the amendments stated above, all other terms and conditions of the Original Agreement shall remain in full force and effect.
NWSSP Procurement Services are satisfied that compliance is maintained with Reg. 72 of the Public Contract Regulations (2015) against criteria 72.1.b.i and 72.1.b.ii as:
- The proposed extension and costs do not exceed 50% of the original contract value.
- Indicative procurement activity has raised question marks on the affordability of procuring a new solution currently.
- The procuring of a new solution would duplicate costs already incurred as a result of building/implementing the current system.
Compliance is also maintained with 72.8.b as:
- The result of the original procurement would not have been altered by this contract change.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-011051
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/04/2024
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Naqoda Systems Limited
Glasgow
UK
NUTS: UKM
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 135 300.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(WA Ref:159830)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
29/12/2025