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Summary

OCID:
Published by:: Fulford School
Authority ID:: AA26501
Publication date:: 08 February 2014
Deadline date:: 21 March 2014
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

The daily cleaning, routine periodic cleaning, non routine cleaning and emergency cleaning of school buildings.

Full notice text

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

Official Name: Fulford School
Postal Address: Fulfordgate, Heslington Lane
Town: York	Postal Code: YO104FY	Country: UK
For the attention of: Sue Keeble	Telephone:
E-Mail: cleaning-enquiries@fulford.york.sch.uk	Fax:
General Address of the contracting authority (URL) http://www.york.gov.uk Address of the Buyers Profile (URL) http://www.fulford.york.sch.uk Electronic access to information http://www.fulford.york.sch.uk/cleaning

Further information can be obtained at:	As in above mentioned contact point(s) Other: Please complete Annex A.I
Specifications and further documents can be obtained at:	As in above mentioned contact point(s) Other: Please complete Annex A.II
Tenders or requests to participate must be sent to:	As in above mentioned contact point(s) Other: Please complete Annex A.III

I.2)

Type of contracting Authority and Main Activity or Activities

	Ministry or any other national or federal authority, including their regional or local sub-divisions
	National or federal agency/Office
	Regional or local Authority
	Regional or local Agency/Office
	Body governed by public law
	European Institution/Agency or International Organisation

	General public services
	Defence
	Public order and safety
	Environment
	Economic and financial affairs
	Health
	Housing and community amenities
	Social protection
	Recreation, culture and religion
	Education

The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

Fulford School Cleaning Contract 2014-2017.

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

Service category 14

II.1.2)

Main site or location of works, place of delivery or performance

Fulford School, Fulfordgate, Heslington Lane, York YO10 4FY.

NUTS Code UKE21

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

The daily cleaning, routine periodic cleaning, non routine cleaning and emergency cleaning of school buildings.

II.1.6)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	90919300
Additional objects

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

Estimated value range between140 000and 160 000
Currency: GBP

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

12 months (from award of the contract)

II.3)

Duration of the contract or limit for completion

Starting 01-08-2014 Ending 31-07-2017

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

Performance Bond and/or Parent Company Guarantee.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

One calendar month in arrears.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

Contractors are required to price their tenders dependant on performance.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if requirements are met:

Contractors must be CHAS registered.

III.2.2)

Economic and financial capacity

Information and formalities necessary for evaluating if requirements are met:

Financial Information is for evaluation purposes on a pass / fail basis. The minimum requirements of this PQQ are:

— Insurance: GBP 5,000,000 public liability insurance and GBP 5,000,000 contents insurance to cover any assets on site for any other reason;

— An assessment of the companies financial standing including the calculation of financial ratios and previous comparable contract values.

Minimum level(s) of standard possibly required

III.2.3)

Technical capacity

Information and formalities necessary for evaluating if requirements are met:

Technical Experience will be used for the evaluation of PQQ submissions, based on the marking scheme below. Each submission required as defined below should not be more than two A4 pages in length of Arial 10 point font. The school will seek further more extensive submissions at the evaluation of actual tendered prices received. Suppliers will be marked on:

— Relevance of references to the project (5 %)

— The school places a high value on the quality of cleaning outcomes and considers that management and supervision arrangements are key to achieving those standards. Applicants are asked to set out their management and supervision arrangements that the contractor will rely on to achieve the standards required by the specification with a minimum 95 % score at all inspections by our monitoring team. This should include arrangements from head office down to cleaners and the expected involvement of senior staff to monitor progress. (30 %)

— Experience by other parts of City of York Council has encountered problems recruiting and retaining good staff for this type of work. The School is concerned to ensure that suitable staff committed to the school are recruited and retained. Applicants are therefore asked to briefly set out how they intend to ensure the recruitment and retention of staff able to demonstrate a high degree of commitment to the school and meet the service standards demanded. (30 %)

— A further commitment to quality of service is determined by the pricing document set out in the specification. This requires Applicants to set out the discount to be applied to the full contract price payable on performance levels of 97 % and above (as determined by an independent inspection regime). Applicants are therefore asked to provide demonstrable experience of delivering term contracts where the payment to the contractor is determined by performance. Further, the degree to which the contractor was paid less than 100 % of the contract price following the assessment of their performance should be stated where this is the case. (25 %)

— The technical experience section is worth 90 % of the overall PQQ marks.

Minimum level(s) of standard possibly required

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Yes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators 5

Objective criteria for choosing the limited number of candidates

Technical and financial evaluation as defined in PQQ instructions.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

A) Lowest Price No

B) The most economically advantageous tender in terms of:

B1) Criteria as stated in contract documents: Yes

B2) Criteria as stated below: No

Criteria

Weighting

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

Obtainable until 21-03-2014 12:00

Price (where applicable) Currency:

Terms and method of payment:

IV.3.4)

Time-limit for receipt of tenders or requests to participate

21-03-2014 12:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

Estimated date 11-04-2014

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender

IV.3.8)

Conditions for opening tenders

Persons authorised to be present at the opening of tenders (where applicable)

Date:
Place

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

No

If yes, indicate the project/programme and any useful reference

VI.3)

Additional Information

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Official Name: Fulford School Governing Body
Postal Address: Fulfordgate Heslington Lane
Town: York	Postal Code: YO10 4FY	Country: UK
E-Mail:	Telephone:
Internet address (URL):	Fax:

Body responsible for mediation procedures

Official Name:
Postal Address:
Town:	Postal Code:	Country:
E-Mail:	Telephone:
Internet address (URL):	Fax:

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

11.7.2014.

VI.4.3)

Service from which information about the lodging of appeals may be obtained

Official Name: Fulford School
Postal Address: Fulfordgate Heslington Lane
Town: York	Postal Code: YO10 4FY	Country: UK
E-Mail:	Telephone:
Internet address (URL):	Fax:

VI.5)

Dispatch date of this Notice

05-02-2014

SF 22

Coding

Commodity categories

ID	Title	Parent category
90919300	School cleaning services	Office, school and office equipment cleaning services

Delivery locations

ID	Description
100	UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: cleaning-enquiries@fulford.york.sch.uk
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.

Fulford School Cleaning Contract 2014-2017.

Contents

Summary

Abstract

Full notice text

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

II.1.4)

Information on framework agreement (if applicable)

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals: