CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

West Common Road, Bromley, Kent BR2 7DB.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

The successful tenderer will be required to provide catering services at Hayes School.

Full details in relation to Hayes School may be obtained by visiting:

http://www.hayes.bromley.sch.uk

Students, parents and staff joining Hayes need to commit to ‘would this be outstanding for my child?' and ensuring what the School provides is just that.

The School look forward to seeing the continued progress in academic results, combined with the truly impressive achievements in Art, Drama, Music and Sport (and many other areas) while ensuring no child is left behind or forgotten. Hayes School is an academy that expects all departments and subjects to be outstanding and do not have specialisms.

Hayes School believes:

Everyone wants to succeed – The School needs to provide the means by which this can occur.

We get what we expect – Hayes School have the highest expectations in all areas.

Too often we underestimate ourselves and others - Self-belief and belief in the potential of others is half way to achievement.

Practice and resilience, not innate ability, are the key to achievement - This is reflected in the School's motto "Excellence Through Endeavour”.

The School has a gating policy that only permits Sixth Form students from leaving the premises during the school day.

The School is dedicated to “healthy eating” at a competitive tariff and believes the Healthy Eating Status should be based around a twenty four seven (24/7) ethos. This attitude is to include all vended offers that have to include healthy choices. The School also expects the successful bidder to assist and support their efforts towards Healthy Eating Awards. This would include but not be limited to advising and educating the students re the ranges of healthy food available.

Hayes School would welcome contributions from their successful bidder in areas such as assistance with the Cookery Club, Catering demonstrations etc. A close working relationship between the School and the caterer is seen to be an essential part of the operation.

The School would welcome a pro-active approach from the successful caterer regarding, School events, Language week, Internationalism, Themed weeks/Events linked to curriculum, Samplings, Ready Steady Cook style presentations etc. The School would also welcome innovative solutions and development of alternate / different service areas.

Whilst the School is looking for a financial incentive / return from the catering services, this is not to be to the detriment of the healthy eating ethos generated by the School.

The student and staff population within Hayes School would welcome the opportunity to purchase a selection of Fair Trade produce.

The successful caterer will be expected to fully involve themselves with the School's objectives and would therefore expect close liaison between both parties on a regular basis.

The school presently has a cashless system, managed and maintained by the present caterer. The School wishes to continue with this style of operation and welcomes all suggestions as to how the system might be improved.

In conjunction to the School's healthy eating policy they would also wish the successful caterer to concentrate on “recycling” and would welcome suggestions as to how the packaging of deliveries etc. might be minimised and or recycled.

Hayes School believes that with a resident population of approximately 1 600 students (incl. of Sixth Form) and suitable sales and marketing techniques there is an expectation that the catering services will generate a financially neutral budget with strong potential for a return to the school.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

Section III: Legal, Economic, Financial and Technical Information

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Tenderers will be required to complete and submit a pre-qualification questionnaire and associated documentation to The Litmus Partnership Limited website.

Minimum standards for participation are stated in the Pre-Qualification Questionnaire.

Failure to achieve a pass in any of the minimum standards will result in your exclusion from any further part in this process.

Conviction of criminal offences – questions are stated in the Pre-Qualification Questionnaire.

Business Probity – questions are stated in the Pre-Qualification Questionnaire.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk, clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The closing date for receipt of the Pre-Qualification Questionnaire is 24.3.2014 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Policy documents (where indicated in the Pre-Qualification Questionnaire) shall be uploaded to The Litmus Partnership Limited pre-qualification website prior to this closing date and time.

It will be the Tenderer's responsibility to obtain any necessary documents and access to The Litmus Partnership pre-qualification website in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice