CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Forth Valley College, Falkirk, Scotland.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Background to Procurement Process:

Forth Valley College (the College)has received approval from the Scottish Government to progress their proposed New Falkirk Headquarter Campus (NFHC) from approved Outline Business Case (OBC) to post completion on site.

The College will be appointing a Technical Advisory Team under a Scottish Futures Trust Framework Agreement which shall cover a number of disciplines.

The College requires a separate procurement exercise for the appointment of an Architect to provide Architectural and Design Services for it's new Falkirk Campus. The College shall follow an OJEU restricted procurement process.

On appointment of the Technical Advisory Team, it is anticipated that the Technical Advisor (Project Manager) will lead the evaluation of the OJEU restricted procurement process for the Architectural and Design Services. The successful supplier in the tender process for the Architectural and Design Services shall be appointed as a sub-consultant to the Technical Advisory Team.

Background to Project:

The College's Strategic Plan 2014-2018 outlines our mission statement as: ‘Making Learning Work'.

This is supported by 6 strategic objectives as noted below:

(a) Creating a superb environment for learning;

(b) Cultivating a vibrant learning organisation where learners develop skills, achieve qualifications valued by industry and progress seamlessly;

(c) Instilling an energy and passion for our people, celebrating success and innovation;

(d) Leading as a business that is a champion for governance, financial control and balanced risk taking;

(e) Enhancing our position as the business and community partner of choice;

(f) Delivering a whole system approach. Simply effective, efficient and consistent.

The College are well progressed in delivering the ‘Creating a superb environment for learning' strategic objective with, as noted above, the opening of two new state-of-the-art, award winning campuses in Alloa and Stirling, in 2011 and 2012 respectively, providing high quality and modern learning environments for our students.

This objective will be fully met when the third and final phase at the Falkirk campus is delivered, matching or exceeding the quality of that already in place at Alloa and Stirling.

The New Falkirk Headquarters Campus (NFHC) is to be located on the previous 10.87 acre Forth Valley College Middlefield Campus site, along with an additional section of land (4.8 acres) to the East. The site is located on Grangemouth Road, FK2 9AD. The NFHC will replace the current Forth Valley College Falkirk Campus previously occupying both sides of Middlefield Road and built in 1963.

The project funding has been set at 58 300 000 GBP +VAT (total of 70 000 000 GBP inclusive of VAT) and will be delivered using the Scottish Futures Trusts NPD revenue funded model.

A Project Programme has been developed as part of the Outline Business Case (OBC), for all stages until the completion of the works and is included in the redacted copy of the OBC. While the Project Programme is for OBC purposes only and now requires to be updated, it does meet the College's requirements for a commencement of works on Site in November 2016, completion of the construction phase in October 2018 and occupation by the College no later than December 2018.

Service Requirements — Role of Architect:

The role of the Architect shall have a broad range of responsibilities under the Technical Advisor Contract. The following provides a brief overview:

1. Following appointment of the Architect to the Framework Member, the preparation of Developed design; including:

(a) 1:1250 Site layout with levels;

(b) 1:500 Block Departmental Plans on agreed SoA;

(c) 1:200 at A1 Floor Plans, Sections, Elevations with levels;

(d) 3D computer generated visuals;

(e) 1:50 at A3 room layout plans; and

(f) full room data sheets.

2. Review room data sheets (including room environmental data, room design character and schedule of components by room) prepared for the College and finalise into a reference design format.

3. Prepare Standard 1:50 Room layouts using ADB 3D for College sign off.

4. Assist the College with equipment interface responsibilities derived from room schedule of components.

5. Prepare reference design report identifying gaps in reference design, in particular room data sheet development.

6. Prepare architectural specification to current/future programme standards including:

(a) Accessibility statement;

(b) Fire strategy;

(c) Community Stakeholder consultation report;

(d) Town Planning Consultation report;

(e) Building Control Consultation report;

(f) Police Secure by Design Consultation report;

(g) CDM hazard identification;

(h) BREEAM statement;

(i) Carbon Reduction Statement; and

(j) Access and maintenance statement.

Note: This is not an exhaustive list and further detail shall be provided at tender stage.

Further Information:

Further particulars on the project are provided in the Pre Qualification Questionnaire.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=335230

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

These shall be stated in the Invitation to Tender Document.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

These shall be stated in the Invitation to Tender Document.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

Jointly and severally liable.

III.1.4)

Other particular conditions to which the performance of the contract is subject

Conditions for participation are set out in the Pre Qualification Questionnaire.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Conditions for participation are set out in the Pre Qualification Questionnaire.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

Tenderers are required to complete a Pre Qualification Questionnaire. The minimum standards and selection criteria are set out in the Pre Qualification Questionnaire.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

EST-015

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

Value:

Project value in II.2.1) is estimated only.

PQQ Returns:

Tenderers are required to submit three hard copy submissions to:

Executive Office, Forth Valley College, Stirling Campus, Drip Road, Stirling, FK8 1SE

An electronic Pre Qualification Questionnaire Response is also required to be submitted to the PCS Postbox by the closing date and time — 12:00 pm on Friday, 13.3.2015.

Clarification Questions:

Any clarification questions must be submitted through the PCS Portal. Questions shall be responded to through the Portal. The closing date for submission of clarification questions relating to the Pre Qualification Questionnaire shall be 17:00 on Friday, 27.2.2015. The College shall respond to all questions by 17:00 on Thursday, 5.3.2015.

Process Administration:

APUC Ltd is administering the procurement process on behalf of Forth Valley College. The contact for this procurement is:

Angela Van Gelder, Senior Procurement Manager, APUC Ltd.

Tel No +44 1413313331;

Mobile +44 7500051214.

E-Mail avangelder@apuc-scot.ac.uk

(SC Ref: 335230).

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

Forth Valley College will incorporate a period of 10 calendar day Standstill Period following electronic notification (minimum of 15 calendar days for any other means of communication) to unsuccessful applicants of the award decision. An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2012 (SSI 12/88) is able to bring proceedings in the Sheriff Court or the Court of Session.

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice