CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

See II.1.5

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

UK — National Framework.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Following the success of the previous framework, NSAH (Alliance Homes) Limited (the Contracting Authority) is seeking expressions of interest from experienced and high quality suppliers to supply photovoltaic panels and associated components for a complete installation. The Contracting Authority is a Registered Provider of social housing which owns and manages 6 083 properties in the North Somerset area, which includes the towns of Portishead, Westonsuper-Mare, Clevedon and Nailsea. The Contracting Authority is working towards improving sustainability and affordability of energy provision for its residents by installing photovoltaic panels on the roofs of suitable properties.

The successful supplier will also be required to provide equipment to facilitate the option of an effective monitoring measurement and evaluation process to enable the collection of data and provide accurate billing information, comparison reports, alarm management events, and effective maintenance solutions to ensure investments are protected, asset condition is optimised and maintenance liabilities are minimised. Interested suppliers should have a strong track record of delivering best practice on similar contracts and of working proactively with clients to support the client's objectives.

The Contracting Authority is seeking to appoint 1 supplier under a 4 year framework agreement.

The successful supplier will be tasked with working with the Contracting Authority and other contractors working on the installation programme, which may include small and medium sized enterprises, and with stakeholders to deliver a high quality, best value installation programme. It is envisaged that other contracting authorities will have the option to enter into individual contracts to purchase photovoltaic panels and associated equipment and/or monitoring and reporting services under the framework agreement.

The estimated value of the framework agreement assumes that supplies and services with a value of approximately 500 000 GBP will be instructed by the Contracting Authority.

The Contracting Authority currently anticipates that the value of call-off contracts entered into with other contracting authorities (including local authorities, their arms-length management organisations, NHS Trusts, other housing associations, police and fire authorities, universities and other municipal bodies) may be up to a further 100 000 000 GBP however, the Contracting Authority makes no representation or warranty on this point.

Under the framework agreement a charge will be payable by the successful supplier to the Contracting Authority in respect of each property at which it supplies photovoltaic panels or associated equipment for another contracting authority in consideration of the opportunity generated under the framework agreement. The Contracting Authority is committed to promoting sustainability through its procurements and therefore the contract will contain conditions relating to social and environmental objectives.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

Details of any deposits or guarantees required will be contained in the contract documents.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Details of any financing conditions or payment agreements will be contained in the contract documents.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

Joint and several liability.

III.1.4)

Other particular conditions to which the performance of the contract is subject

The contract will contain conditions relating to social and environmental considerations.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Interested economic operators will be required to complete a pre-qualification questionnaire.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

Alliance Homes is letting this framework agreement for itself and on behalf of other Registered Providers operating within England and Wales (for a full list, see: www.homesandcommunities.co.uk), Local Authorities within the UK (for a full list see: http://www.idea.gov.uk/idk/org/la-data.do), ALMOs within the UK (for a full list see: www.almos.org.uk/member_list) and other contracting authorities as set out at Regulation 3 and Schedule 1 of the Public Contracts Regulations 2006 (as amended). Joint ventures comprising any of the above potential clients (or Alliance Homes) and subsidiary companies of the above potential clients (and those of Alliance Homes) may also utilise the framework agreements.

Alliance Homes reserves the right not to award a framework agreement and/or any call-off contract or to award a framework agreement and/or any call-off contract for part of the works and services advertised under this notice only at its sole discretion and Alliance Homes and/or any additional contracting authorities seeking to use this framework agreement shall have no liability whatsoever to any applicant/tenderer as a result of its exercise or that discretion. Applicants/tenderers should note that appointment to the framework agreement is not a guarantee of work. All costs incurred by the applicant/tenderer before signature of any framework agreement/call off contract with Alliance Homes and/or any other client shall be incurred entirely at the applicant/tenderer's risk, and Alliance Homes/any other client shall not have any liability whatsoever for those costs.

Applicants/tenderers should note that call-off contracts made underneath the framework agreement are likely to be long term agreements and therefore may last beyond the end-date of the framework agreement.

Applicants/tenderers will be required to hold their tenders open for acceptance for a minimum of 6 (six) months from the deadline for submission of tenders.

Applicants/tenderers should note that appointment to the framework agreement is not a guarantee of work and there is no guaranteed minimum number or value of call-off contracts to be awarded under the proposed framework agreement.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

The Contracting Authority will observe a standstill period and conduct itself in accordance with the Public Contracts Regulations 2006 (as amended by the Public Contracts (Amendment) Regulations 2009).

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice