CONTRACT NOTICE - UTILITIES

Section I: Contracting Entity

I.1)

Name, Address and Contact Point(s)

I.2)

Main activity or activities of the contracting entity

	Production, transport and distribution of gas and heat
	Electricity
	Exploration and extraction of gas and oil
	Exploration and extraction of coal and other solid fuels
	Water
	Postal services
	Railway services
	Urban railway, tramway, trolleybus or bus services
	Port-related activities
	Airport-related activities

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting entity

Rail Settlement Systems Data Capture, Apportionment and Settlement Service.

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Site or location of works, place of delivery or performance

United Kingdom.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operator
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Estimated total value of purchases for the entire duration of the framework agreement

Frequency of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Rail Settlement Plan (RSP) is a company owned by Train Operating Companies franchised to operate train services in Great Britain. It provides a range of largely IT based services to those operators as well as open access operators, third party providers of information and retail services including the capture of rail ticket transaction records for accurate and timely allocation and settlement of revenues.

In order to capture, apportion and settle rail ticket transactions as well as providing a full range of management information capabilities, a number of systems and services are required. RSP wishes to procure the replacement systems and services which are described in summary in this notice. The systems and services are categorised as:

— the system design, development, application management, hosting and support for the capture, validation and apportionment capabilities associated with rail ticket transaction records (the “Data Capture and Apportionment Service”);

— the system design, development, application management, hosting and support for the accounting and settlement system (the “Settlement Service”);

— the system design, development, application management, hosting and support for an apportionment factor behavioural modelling system for the allocation of through and inter-available rail ticket transactions (the “ORCATS Service”);

— the system design, development, application management, hosting and support for a data repository and reporting portal used by data owners to access industry data and pre-defined settlement reports (the “Data Warehouse Service”); and;

— the system design, development, application management, hosting and support for an account maintenance portal used by settlement parties to view and request settlement account changes (the “Portal Service”).

Further detail of RSP's requirements for the Services is available in the PQQ documentation but full requirement details shall be provided in the invitation to tender made available to short-listed respondents. Respondents are invited to bid for any combination of the services set out in this notice.

The duration of any contract awarded under this notice would be 60 months from the introduction into live service (go live) of the specified service.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

RSP shall have the right to extend the term of any contract awarded by up to a further 5 years. Further details will be provided in the invitation to tender documentation.

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable contracts, estimated time frame for subsequent calls for competition:

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions relating to the contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Details to be provided in invitation to tender documentation.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

Details to be provided in invitation to tender documentation.

III.1.4)

Other particular conditions to which the performance of the contract is subject

Details to be provided in invitation to tender documentation.

III.2)

Conditions for Participation

III.2.1)

Personal situation of suppliers,contractors or service providers

Details to be provided in the Pre-qualification Questionnaire.

III.2.2)

Economic and financial capacity

Details to be provided in the Pre-qualification Questionnaire.

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Negotiated		Have candidates already been selected?	No

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3) Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting entity

IV.3.2)

Previous publication concerning the same contract

Periodic indicative notice
Notice on a buyer profile

Other previous publications

IV.3.3)

Conditions for obtaining contract document and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.6)

Minimum time frame during which the tenderer must maintain its tender 

IV.3.7)

Conditions for opening tenders

Section VI: Complementary Information

VI.1)

Indicate whether this Procurement is a Recurrent one and the estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

If you are able to deliver the requirements set out in this notice and wish to be considered by RSP to participate in the procurement process for the Services please contact RSP at the following email address: rsp.procurement@atoc.org You will be sent and be required to complete a Pre-Qualification Questionnaire (PQQ) which must be returned to RSP no later than the closing date of this notice. Only respondents who have submitted a completed PQQ along with their response to this notice will be considered by RSP to take part in the procurement. Your response should clearly state which of the Services you wish to be considered for.

RSP will limit the number of respondents to a maximum of ten respondents per Lot.

(MT Ref:148770).

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained

II)

Address and contact point from which additional documentation may be obtained

III)

Address and contact point to which Tenders/Requests to Participate must be sent

ANNEX B

Information About Lots

1)

Short Description

The system will be required to provide a 24/7 availability service to collect and validate over 2 million daily sales transactions provided from over 11 000 ticket devices for train ticket sales purchased via the web, as smart-cards, at station ticket offices or on train and apportion the associated revenues at the time of receipt using any combination of the 4 million available apportionment factors to each of the 22 train operators and over 1 200 third party suppliers. Daily peak data capture loading and apportionment is expected to be during the hours of 20:00 to 03:00 during each 24 hour window.

Reference data and manually created apportionment factors will be subject to a work flow approval process and applied within the system using a rule based approach to apportion annual ticket sales of over 7.7 billion GBP. Captured and apportioned data will be provided to a central reporting repository provided by the Data Warehouse service for browsing and data extraction.

A test service mirroring the live environment will be required for access by RSP, ticket issuing system suppliers, third party retailers and train operators to enable users to test compliance of future ticket issuing systems and versions thereof against RSP standards and processes.

RSP may outsource the day-to-day managed service activities associated with the Data Capture and Apportionment Service. To support users of the live and test Data Capture and Apportionment Service, a managed service function will be required Monday to Friday inclusive between the hours of 08:00 and 18:00 to provide service desk support, user and ticket issuing system account maintenance, the input and approval of centrally maintained reference data, the management of rules and apportionment factors, data monitoring and review activities as well as the manual data correction of any rejected ticket issuing system data.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

See Description above.

4)

Indication about different contract dates

5)

Additional Information about lots

Further information will be provided in the Pre-qualification Questionnaire document.

The duration of any contract awarded under this notice would be 60 months from the introduction into live service (go live) of the specified service.

ANNEX B

Information About Lots

1)

Short Description

The Settlement Service is required to receive and process settlement information provided by RSP systems to facilitate the fulfilment of payments to and collections from RSP's settlement parties. RSP operates a 13 period financial year with payment and invoicing occurring as frequently as daily and involving some or all settlement parties. Current settlement parties comprise 22 Train Operating Companies, 650 Third Party accounts, 50 centrally managed settlement accounts, 35 Third Party retailers, 5 500 Warrant Account Holders, 500 Travel Agents and 15 Grand Summary Travel agents. Invoices and settlement statements are required to support each settlement run and made available for access through a reporting portal provided by the Data Warehouse service.

The accounting package provided under the Settlement Service is required to receive account maintenance requests directly from RSP's secure maintenance portal as well as providing direct access through the settlement system.

RSP may outsource the day-to-day managed service activities associated with the Settlement Service. The service will be responsible for account maintenance, journal entry (both manual and system generated) and approval, settlement run approvals, service reporting and reconciliations as well as the receipt and posting of payments and bank reconciliations for each of RSP's bank accounts.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

See Description above.

4)

Indication about different contract dates

5)

Additional Information about lots

Further information will be provided in the Pre-qualification Questionnaire document.

The duration of any contract awarded under this notice would be 60 months from the introduction into live service (go live) of the specified service.

ANNEX B

Information About Lots

1)

Short Description

ORCATS is a legacy behavioural model utilising mathematical techniques to predict how rail customers behave in their choice of train services for a rail journey. ORCATS is run at each National Timetable change and generates over 4 million allocation factors that are used as a basis for sharing revenue between Train Operating Companies. Reporting capabilities providing access to both the current and archived allocation factors and opportunities to travel are required.

The ORCATS model's algorithm is to remain unchanged but its processes are to be re-engineered and re-written to utilise modern technologies and simplify reporting access.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

See Description above.

4)

Indication about different contract dates

5)

Additional Information about lots

Further information will be provided in the Pre-qualification Questionnaire document.

The duration of any contract awarded under this notice would be 60 months from the introduction into live service (go live) of the specified service.

ANNEX B

Information About Lots

1)

Short Description

Access to industry data will be through direct access to a centrally stored data repository providing data extraction and query management. Confidentiality rules will apply to restrict access to data allowing only the owner or owners of the data view and extraction capabilities. It is expected that at least 500 system users will require access and this number may rise significantly.

A reporting portal will enable settlement parties to access pre-defined reports, invoices and settlement statements and is expected to be available to users on demand.

A test service mirroring the live environment will also be required which will receive data from the test Data Capture and Apportionment Service as well as other RSP systems as necessary.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

See Description above.

4)

Indication about different contract dates

5)

Additional Information about lots

Further information will be provided in the Pre-qualification Questionnaire document.

The duration of any contract awarded under this notice would be 60 months from the introduction into live service (go live) of the specified service.

ANNEX B

Information About Lots

1)

Short Description

An account maintenance portal will be used by settlement parties to view and request settlement account changes and will be required to communicate with the Data Capture and Apportionment Service and the Settlement Service. The portal is to be made available to users on demand only.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

See Description above.

4)

Indication about different contract dates

5)

Additional Information about lots

Further information will be provided in the Pre-qualification Questionnaire document.

The duration of any contract awarded under this notice would be 60 months from the introduction into live service (go live) of the specified service.