CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Mid Cheshire Hospitals NHS Foundation Trust

NHS Eastern Cheshire Clinical Commissioning Group

NHS England (Primary Care Support Cheshire, Warrington and Wirral Area Team)

NHS South Cheshire Clinical Commisioning Group

NHS Vale Royal Clinical Commissioning Group

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Cheshire.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

The provision of a Non Patient Transport Service comprising, scheduled Courier services (including medical records, mail, packages and boxes). Next day service, ad-hoc courier services same day, Same day timed scheduled courier service for routine Pathology Specimens, scheduled courier service for Pharmaceuticals items, Scheduled deliveries/collections from Acute Sterile Service Units, scheduled linen deliveries and collections and Ad-hoc furniture removals. On behalf of East Cheshire NHS Trust (acting as lead organisation for the Procurement process), Mid Cheshire Hospitals NHS Foundation Trust, NHS Eastern Cheshire Clinical Commissioning Group, NHS South and Vale Royal Clinical Commissioning Groups, NHS England Cheshire, Warrington and Wirral NHS England. The duration of the contract is 3 years with the option to extend for 1 + 1 years. It is anticipated that the contract will commence in September 2015.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

A Parent Company Guarantee may be required. Further details will be provided in the tender documentation.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Further details will be provided in the tender documentation.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

Delivery vehicle arrangements will be for tenderers to consider in submitting responses to this Contract Notice. Consortium submissions will be permitted but upon award, East Cheshire NHS Trust/the Participating Organisations will expect to enter into the awarded contract and only have to deal with only 1 single entity (be that the lead part to a consortium or via a corporate joint venture arrangement as the case may be); it will be for the tenderers to arrange their own contracting and governance arrangements (contractual or corporate) as they see fit in order to accommodate this requirement.

III.1.4)

Other particular conditions to which the performance of the contract is subject

Further details will be provided in the tender documentation.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

This procurement exercise will be conducted on the EU Supply: e-Tendering Portal at https://nhssbs.eu-supply.com

Candidates wishing to be considered for this agreement must register their expression of interest and provide additional Procurement specific information through this portal.

To register interest:

1) Go to current Tender Opportunities from the e-tendering portal page: https://nhssbs.eu-supply.com

2) Find the tender listed and click on the title. This will take you to the letter of invitation.

3) If you are not a registered user of EU Supply follow the 'online Registration' link otherwise follow the 'login' link and enter user name and password.

4) Once logged in 'Accept' the Invitation to register your interest in the opportunity. You will be taken direct to the tender response screen to view and download tender documentation

5) Go to 'Access Documents' folder on the response screen to view and download tender documentation

Further guidance on how to access and respond to the opportunity is available in the 'Quick Guide For Suppliers' which is available for downloading from the msin portal page: https://nhssbs.eu-supply.com

For any support in submitting your response please contact the EU Supply Help-desk at support@eu-supply.com (tel. +44 8008402050) quoting the tender ID number.

Any Tenderer may be disqualified who does not respond to the following in the requisite manner:

A) Tenderers are requested to on expressing interest in the OJEU process to complete PQQ documents (where applicable) via the Trusts e-sourcing tool detailed above.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

Evaluation of information received is set out in the the Pre Procurement Questionnaire Tender document questions available via the e-tendering portal https://nhssbs.eu-supply.com

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

1/2015

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

To receive more information about this tender, including any amendments and/or clarifications and/or to respond to this Tender, you must register your interest to this tender on the following site: https://nhssbs.eu-supply.com

Total length of the contract(s) if fully extended is 60 months.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX B

Information About Lots

1)

Short Description

The provision of a Non Patient Transport Service comprising, scheduled Courier services (including medical records, mail, packages and boxes). Next day service, ad-hoc courier services same day, Same day timed scheduled courier service for routine Pathology Specimens, Scheduled deliveries/collections from Acute Sterile Service Units, scheduled linen deliveries and collections and Ad-hoc requests and furniture removals. Option to provide mail sorting and franking service for external mail.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

The scheduled and ad-hoc courier service for the delivery of Pharmaceutical/Radio Pharmacy items for East Cheshire NHS Trust only.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots