CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

North West of England.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Symphony Housing Group (SHG) are providers of low-cost housing in the North West of England. SHG is acting as the lead contracting authority for the purposes of this procurement, although the lots advertised here will be entered into by its member organisatons; BBCHA, Cobalt, LHT or Peak Valley Homes.

SHG are seeking tenders from qualified and experienced providers who can provide high quality cleaning and caretaking services for the office buildings identified in the ITT. The services to be provided are divided into five seperate lots, which are explained in more detail in Annex B.

Service providers are invited to bid for between one and five, which will include general routine cleaning and caretaking including but not limited to: vacuuming, floor polishing/buffing, cleaning of canteen/kitchen areas, cleaning of WC's, wash basins and toilet areas, cleaning of lifts and stairwells, polishing/dusting of fittings, emptying of refuse bins, cleaning vision glass panels on doors, security, some health and safety duties, general building duties and low level maintenance. Contractors are to bear in mind the requirements of each lot when tendering for this opportunity.

Each lot will run for up to 4 years with an option to extend for a further 4 years.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

As per the conditions stated in the ITT MOI Document.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

As per the conditions stated in the ITT MOI Document.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

As per the performance targets and indicators detailed in the ITT MOI Document.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

As per the conditions stated in the ITT MOI Document.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

SHG-P136

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX B

Information About Lots

1)

Short Description

Office Cleaning and Caretaking Services 2015 - (4 year contract with the option to extend for a further 4 years to 31.7.2023) for Cobalt Housing's head office located at 199 Lower House Lane, Liverpool L11 2SF

Office Cleaning Services 2015 - (4 year contract with the option to extend for a further 4 years to 31.7.2023) for Cobalt Housing's satellite office located at 3 Falklands Approach, Parthenon Drive, Norris Green, L11 5AW.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Office Cleaning and Caretaking Services 2015 - (4 year contract with the option to extend for a further 4 years to 31.7.2023) for Liverpool Housing Trust's head office located at 12 Hanover Street, Liverpool L1 4AA.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Office Cleaning Services 2015 (4 year contract with the option to extend for a further 4 years to 31.7.2023) for Liverpool Housing Trust (Jigsaw Environmental Services) located at Unit 405 Century Building Summers Road Century Buildings Brunswick Business Park L3 4BJ.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Office Cleaning Services 2015 (4 year contract with the option to extend for a further 4 years to 31.7.2023) for Liverpool Housing Trust (BBCHA) located at 24 Beechwood Drive, Birkenhead, Prenton, Merseyside CH43 7ZU.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Office Cleaning Services 2015 (4 year contract with the option to extend for a further 4 years to 31.7.2023) for Peak Valley Housing (BBCHA) located at The Hub, Stockport Road, Mottram, Hyde, SK14 6AF.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots