CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

The Authority is seeking to appoint a Contractor to supply and retrofit auxiliary batteries to a number of their operational vehicles. The auxiliary batteries are required to support the communication equipment.

Potential Providers are able to bid for this requirement based on the following options:

— Option 1 — The auxiliary battery retrofits are carried out at the Contractors Premises (requiring the Contractor to collect and deliver the Vehicles and have their own (or access to) suitable Premises to carry out the Service).

— Option 2 — The auxiliary battery retrofits are carried out at the Authority’s Premises.

Potential Providers are able to submit a tender based on being able to deliver both of these options or 1 option only. The Authority will decide which option to award, once the tender evaluation stage is complete — It will be at the Authority’s discretion as to which option is awarded.

The contract will be awarded to a single Contractor and will only be open and available for the use of Devon and Somerset Fire and Rescue Service. The relatively low value of the Contract and cap of 4 vehicles that the Authority can release at any 1 time is considered achievable for all organisation sizes (including Small and Medium Enterprises).

The contract is anticipated to commence in June 2016.

Procurement documentation can be found on the Authority‘s e-tendering portal located at https://uk.eu-supply.com/login.asp?B=BLUELIGHT

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

Minimum insurance levels:

Employers (Compulsory) Liability — 5 000 000 GBP (five million pounds);

Public Liability* — 5 000 000 GBP (five million pounds);

Products Liability* — 5 000 000 GBP (five million pounds).

*Public Liability/Products Liability shall include cover for the following:

1) Property/Vehicles being worked upon;

2) Hot work (if applicable).

And should include cover for the following:

3) Advice, design and specification liability provided as part of a package for supply and installation of products;

4) Financial loss;

5) Failure to perform (efficacy).

Potential providers who do not have in place (or cannot commit to obtain prior to the commencement of the contract) the desirable cover within their Public Liability/Products Liability insurance (those listed as 3), 4) and 5) above), shall have separate Professional Indemnity insurance. In this instance the level of Professional Indemnity insurance required is a limit of indemnity of not less than 1 000 000 GBP (one million pounds) for each individual claim or 5 000 000 GBP (five million pounds) in aggregate.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Determined within the tender documentation.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

Organisations wishing to bid as either a consortium or subcontracting arrangement do not require a specific legal form in order to submit a tender. If the potential provider is a consortium, each member of the consortium will be jointly and severally liable for performance of the contract or shall select from amongst themselves a lead partner for the purposes of the procurement. All correspondence in relation to this procurement will be sent to the Lead Partner only.

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Economic operators must be registered with the appropriate trade or professional register(s) in the EU member state where it is established (as set out in Annex XI of directive 2014/24/EU of the European Parliament and of the Council) under the conditions laid down by that member state.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

DS144-15

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Tenders will be opened by Devon and Somerset Fire and Rescue Service employees, located at DSFRS Headquarters, The Knowle, Clyst St George, Exeter, Devon, EX3 0NW.

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

The deadline for Potential Providers to confirm attendance at the on-site vehicle surveys is on or before Tuesday 23.2.2016 via the messaging area within the e-tendering portal — https://uk.eu-supply.com/login.asp?B=BLUELIGHT

The date for the on-site vehicle surveys is Wednesday 2.3.2016, at:

Devon and Somerset Fire and Rescue Service, Knights Road, Chelston Business Park, Wellington, Somerset, TA21 9JH.

See tender documentation (Part A — ITT Supporting Information, section 1.6) for further information on vehicle surveys.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice