CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Mossbank Homes Limited

Mosscare Developments Limited

Mosscare Shared Services Limited

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Legal services. Mosscare Housing Limited wish to appoint a suitably experienced panel of Solicitors firms upon whose services the Client can call upon for provision of legal services across a range of disciplines in a cost effective manner. The framework agreement will be established for three years commencing with the contract award with the option for the Client to extend for an additional year. The services required have been divided into lots covering: Property and Development, Housing Management, Employment Law, Corporate Finance, Governance and Commercial and Procurement.

Appointment to Lots 1, 2 and 6 will be strictly on the basis of a non- exclusive agreement. In the case of Lots 3, 4 and 5 the intention is to appoint upon an exclusive basis for each Lot.

For more information on this opportunity please visit the Delta portal: https//:Deltaesourcing.com

To respond to this opportunity please visit here: https://www.delta-esourcing.com/respond/J47BZ47VG5

If you experience any technical difficulties from accessing the above url, then please contact the Delta eSourcing Helpdesk on call 0845 270 7050 or email helpdesk@delta-esourcing.com

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

Refer to the tender document for details.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Refer to the tender document for details.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

The information and formalities set-out in Regulations 57 and 58 of the Public Contracts Regulations 2015, and as set out in the Invitation to Tender. The Invitation to Tender must be completed and returned in accordance with the instructions and by the deadline listed in Section IV.3.4 of this notice.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Authorised officers acting an accordance with Mosscare Housing Limited Procurement and Financial Rules.

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. For more information about this opportunity, please visit the Delta eSourcing portal described below.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Manchester:-Legal-services./J47BZ47VG5

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/J47BZ47VG5

GO Reference: GO-201621-PRO-7693291.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

Mosscare Housing Ltd will incorporate a voluntary minimum ten calendar day standstill period at the point information on the award of the framework is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from Mosscare Housing Ltd before the framework is entered into and to start proceedings where such action is necessary.

Such additional information should be requested from the person stated in the contact details in section I.1 of this document.

The Public Contracts Regulations 2015 (SI 2015/102) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the Regulations referred to above.

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX B

Information About Lots

1)

Short Description

Services which the Panel member may be required to undertake will include but shall not be limited to: Land acquisition for development purposes and acquisition of units off the shelf, Construction procurement and contract, transactional and conveyancing support and Disrepair law. Full information is provided within the tender documentation. Subject to passing stage one threshold evaluation all bids for all lots will be on the basis of a 65 % weighting for Quality and a 35 % weighting for Cost. Full details of quality and price evaluation are set out in the tender document.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Estimated expenditure for this lot over the life of the framework is GBP 22,521 based on expenditure in the past 12 months. The provided estimates of framework expenditure is for information only, and no guarantees are given, nor are implied as to the value of business that will be placed with successful Suppliers participating in the resulting framework agreement.

The client wishes to appoint a minimum of two (2) and a maximum of four (4) firms to provide services contained in Lot 1. The Client retains the right however to appoint fewer or more firms if it considers it reasonable and appropriate to do so. For each matter for which the Client requires legal assistance it intends to issue a mini competition from the Framework in the form of an email request to each firm to provide a capped fee. A scope of works will be provided by the client so that the firm can accurately cost for the work to be undertaken, The Client will clearly set a timescale for expected responses and quality assessment where required. The client reserves the right to directly award work where it deems fit to do so. This will be done on the ranking basis within the tender when awarding so that the prime contractor (1st place) may be given the work without further competition and this could be in the case where timescales may not permit a mini competition.

4)

Indication about different contract dates

5)

Additional Information about lots

Appointment to Lots 1, 2 and 6 will be strictly on the basis of a non- exclusive agreement. In the case of Lots 3, 4 and 5 the intention is to appoint upon an exclusive basis for each Lot. On all Lots there is no guaranteed volume of work to the winning bidder whether exclusive or not. Bidders should be aware that any large scale project work, and in particular but not limited to projects affecting the material structure of the Client, will not be included within the scope of this tender or the panel services required. However, if suitable, the Client has the discretion to allow those on the framework to be involved in a mini competition for large scale project work.

ANNEX B

Information About Lots

1)

Short Description

Services which the Panel member may be required to undertake will include but shall not be limited to: Disrepair, Anti Social Behaviour and Possession, Access, Tenancy, Housing Management and general support, policies and procedures. Full information is provided within the tender documentation. Subject to passing stage one threshold evaluation all bids for all lots will be on the basis of a 65 % weighting for Quality and a 35 % weighting for Cost. Full details of quality and price evaluation are set out in the tender document.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Estimated expenditure over the life of the framework for this lot is 175 036 GBP based on expenditure in the past 12 months. The provided estimates of framework expenditure is for information only, and no guarantees are given, nor are implied as to the value of business that will be placed with successful Suppliers participating in the resulting framework agreement.

The Client intends to appoint two (2) firms to provide the services contained within Lot 2. The Client retains the right however to appoint fewer or more firms if it considers it reasonable and appropriate to do so. For each matter for which the Client requires legal assistance it intends to issue a mini competition from the Framework in the form of an email request to each firm to provide a capped fee. A scope of works will be provided by the client so that the firm can accurately cost for the work to be undertaken. The Client will clearly set a timescale for expected responses and quality assessment where required. The client reserves the right to directly award work where it deems fit to do so. This will be done on the ranking basis within the tender when awarding so that the prime contractor (1st place) may be given the work without further competition and this could be in the case where timescales may not permit a mini competition.

4)

Indication about different contract dates

5)

Additional Information about lots

Appointment to Lots 1, 2 and 6 will be strictly on the basis of a non- exclusive agreement. In the case of Lots 3, 4 and 5 the intention is to appoint upon an exclusive basis for each Lot. On all Lots there is no guaranteed volume of work to the winning bidder whether exclusive or not. Bidders should be aware that any large scale project work, and in particular but not limited to projects affecting the material structure of the Client, will not be included within the scope of this tender or the panel services required. However, if suitable, the Client has the discretion to allow those on the framework to be involved in a mini competition for large scale project work.

ANNEX B

Information About Lots

1)

Short Description

Services which the Panel member may be required to undertake will include but shall not be limited to: Legislation, Pensions, General Employment Matters, Existing Arrangements — Policy and Procedures. Full information is provided within the tender documentation. Subject to passing stage one threshold evaluation all bids for all lots will be on the basis of a 65 % weighting for Quality and a 35 % weighting for Cost. Full details of quality and price evaluation are set out in the tender document.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Estimated expenditure over the life of the framework for this lot is 13 171 GBP based on expenditure in the past 12 months. The provided estimates of framework expenditure is for information only, and no guarantees are given, nor are implied as to the value of business that will be placed with successful Suppliers participating in the resulting framework agreement.

4)

Indication about different contract dates

5)

Additional Information about lots

Appointment to Lots 1, 2 and 6 will be strictly on the basis of a non- exclusive agreement. In the case of Lots 3, 4 and 5 the intention is to appoint upon an exclusive basis for each Lot. On all Lots there is no guaranteed volume of work to the winning bidder whether exclusive or not. Bidders should be aware that any large scale project work, and in particular but not limited to projects affecting the material structure of the Client, will not be included within the scope of this tender or the panel services required. However, if suitable, the Client has the discretion to allow those on the framework to be involved in a mini competition for large scale project work.

ANNEX B

Information About Lots

1)

Short Description

Services which the Panel member may be required to undertake will include but shall not be limited to: loan facility and loan restructuring, existing security, property charging and bond security, guarantees and indemnities including pension guarantee agreements and taxation issues. Full information is provided within the tender documentation. Subject to passing stage one threshold evaluation all bids for all lots will be on the basis of a 65 % weighting for Quality and a 35 % weighting for Cost. Full details of quality and price evaluation are set out in the tender document.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Estimated expenditure over the life of the framework for this lot is 60 000 GBP based on expenditure in the past 12 months. The provided estimates of framework expenditure is for information only, and no guarantees are given, nor are implied as to the value of business that will be placed with successful Suppliers participating in the resulting framework agreement.

4)

Indication about different contract dates

5)

Additional Information about lots

Appointment to Lots 1, 2 and 6 will be strictly on the basis of a non- exclusive agreement. In the case of Lots 3, 4 and 5 the intention is to appoint upon an exclusive basis for each Lot. On all Lots there is no guaranteed volume of work to the winning bidder whether exclusive or not. Bidders should be aware that any large scale project work, and in particular but not limited to projects affecting the material structure of the Client, will not be included within the scope of this tender or the panel services required. However, if suitable, the Client has the discretion to allow those on the framework to be involved in a mini competition for large scale project work.

ANNEX B

Information About Lots

1)

Short Description

Services which the Panel member may be required to undertake will include but shall not be limited to: Articles of Association/Rules, Companies Act, Charities Act, Community and Benefit Society, General Matters and Intellectual Property. Full information is provided within the tender documentation. Subject to passing stage one threshold evaluation all bids for all lots will be on the basis of a 65 % weighting for Quality and a 35 % weighting for Cost. Full details of quality and price evaluation are set out in the tender document.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Estimated expenditure over the life of the framework for this lot is 51 705 GBP based on expenditure in the past 12 months. The provided estimates of framework expenditure is for information only, and no guarantees are given, nor are implied as to the value of business that will be placed with successful Suppliers participating in the resulting framework agreement.

4)

Indication about different contract dates

5)

Additional Information about lots

Appointment to Lots 1, 2 and 6 will be strictly on the basis of a non- exclusive agreement. In the case of Lots 3, 4 and 5 the intention is to appoint upon an exclusive basis for each Lot. On all Lots there is no guaranteed volume of work to the winning bidder whether exclusive or not. Bidders should be aware that any large scale project work, and in particular but not limited to projects affecting the material structure of the Client, will not be included within the scope of this tender or the panel services required. However, if suitable, the Client has the discretion to allow those on the framework to be involved in a mini competition for large scale project work.

ANNEX B

Information About Lots

1)

Short Description

Services which the Panel member may be required to undertake will include but shall not be limited to: Procurement, General Contracts and Service Level Agreements, partnering Agreements and Commercial Disputes. Full information is provided within the tender documentation. Subject to passing stage one threshold evaluation all bids for all lots will be on the basis of a 65 % weighting for Quality and a 35 % weighting for Cost. Full details of quality and price evaluation are set out in the tender document.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Estimated expenditure over the life of the framework for this lot is 8 000 GBP based on expenditure in the past 12 months. The provided estimates of framework expenditure is for information only, and no guarantees are given, nor are implied as to the value of business that will be placed with successful Suppliers participating in the resulting framework agreement.

4)

Indication about different contract dates

5)

Additional Information about lots

Appointment to Lots 1, 2 and 6 will be strictly on the basis of a non- exclusive agreement. In the case of Lots 3, 4 and 5 the intention is to appoint upon an exclusive basis for each Lot. On all Lots there is no guaranteed volume of work to the winning bidder whether exclusive or not. Bidders should be aware that any large scale project work, and in particular but not limited to projects affecting the material structure of the Client, will not be included within the scope of this tender or the panel services required. However, if suitable, the Client has the discretion to allow those on the framework to be involved in a mini competition for large scale project work.