Access to the procurement documents is restricted. Further information can be obtained at:
Lot No: 1
II.2.1) Title
London North East (including Barnet, Harrow, Brent, Ealing and Hillingdon) and Essex Framework
II.2.2) Additional CPV code(s)
45210000
45453000
50710000
51100000
45232450
45330000
39141000
44115200
44620000
44800000
44410000
44221000
44112400
II.2.3) Place of performance
NUTS code:
UKI
UKH3
II.2.4) Description of the procurement
This lot relates to the establishment of a framework for Family Mosaic properties in London north east region and the Essex region.
The scope of the framework comprises responsive repairs, maintenance and minor/improvement works and covers a mix of works, services and supplies. These include:
a) Responsive Repairs:
The services will comprise but are not limited to building responsive repairs at Family Mosaic housing stock including but not limited to plumbing, drainage and an emergency outside of normal working hours service.
b) Minor/Improvement works:
The survey, design and carrying out of maintenance and minor/improvement works to Family Mosaic housing stock will compromise but are not limited to:
— Refurbishment of kitchens, bathrooms and toilets;
— Full or partial renewal of electrical installations and gas heating and hot water installations;
— Internal improvements;
— Energy and sustainability works;
— External envelope repair and replacement works including windows, doors and roofs;
— Cyclical decorations;
— Communal area repair and replacement works;
— External works and drainage;
— Legal disrepair cases;
— Disability aids and adaptations and all associated works to, and around, occupied or void dwellings and supported housing schemes for the young, elderly and people with disabilities. As part of the delivery of the above, the successful contractor will be required to establish a direct interface link with Family Mosaic's IT system (provided by Northgate) to facilitate real time operational updates for Family Mosaic and will be required to provide all operatives with hand held devices to ensure real time data sharing. The contractor will also be required to provide a Freephone telephone number to enable appointments to be arranged by Family Mosaic or its customers.
2 contractors will be appointed to each framework and 2 call-off contracts will be awarded per framework each having a duration of 3 + 1 years. 1 contractor under the framework will be appointed as a primary contractor for each region and as the secondary (reserve) contractor for the other region to be utilised in certain circumstances including in the event of actual work volumes exceeding forecasting volumes by more than 10 %, the capacity of contractors and where contractors are not achieving key performance indicators. Tenderers will be required to submit a tender to perform the full scope of services and works which may be requested by Family Mosaic under this Lot. Family Mosaic intend to award the 2 call-off contracts at or around the same time as it appoints tenderers to the framework. Further details are set out in the procurement documents.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
9 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The framework is for an initial period of 36 months with an option to extend for a further period of up to 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
Where the score of the 6th, 7th and/or 8th ranked candidate is within 10 % of the 5th ranked candidate, Family Mosaic reserves the right to invite additional candidates (whether the 6th, 7th and/or 8th ranked candidate(s)).
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please see Section VI.3)
In Section II.2.6) for this Lot, the estimated maximum value is stated. The value range for this Lot is estimated to be 7 000 000 GBP-9 000 000 GBP.
Lot No: 2
II.2.1) Title
London North West Region (including Haringey, Waltham Forest, Newham and Tower Hamlets) and Hackney Region
II.2.2) Additional CPV code(s)
45453000
45330000
51100000
45232450
45210000
50710000
39141000
44115200
44620000
44800000
44410000
44221000
44112400
II.2.3) Place of performance
NUTS code:
UKI
II.2.4) Description of the procurement
This lot relates to the establishment of a framework for Family Mosaic properties in London north west region and the Hackney region.
The scope of the framework comprises responsive repairs, maintenance and minor/improvement works and covers a mix of works, services and supplies. These include:
a) Responsive Repairs:
The services will comprise but are not limited to building responsive repairs at Family Mosaic housing stock including but not limited to plumbing, drainage and an emergency outside of normal working hours service.
b) Minor/Improvement works:
The survey, design and carrying out of maintenance and minor/improvement works to Family Mosaic housing stock will compromise but are not limited to:
— Refurbishment of kitchens, bathrooms and toilets;
— Full or partial renewal of electrical installations and gas heating and hot water installations;
— Internal improvements;
— Energy and sustainability works;
— External envelope repair and replacement works including windows, doors and roofs;
— Cyclical decorations;
— Communal area repair and replacement works;
— External works and drainage;
— Legal disrepair cases;
— Disability aids and adaptations and all associated works to, and around, occupied or void dwellings and supported housing schemes for the young, elderly and people with disabilities. As part of the delivery of the above, the successful contractor will be required to establish a direct interface link with Family Mosaic's IT system (provided by Northgate) to facilitate real time operational updates for Family Mosaic and will be required to provide all operatives with hand held devices to ensure real time data sharing. The contractor will also be required to provide a Freephone telephone number to enable appointments to be arranged by Family Mosaic or its customers.
2 contractors will be appointed to each framework and 2 call-off contracts will be awarded per framework each having a duration of 3 + 1 years. 1 contractor under the framework will be appointed as a primary contractor for each region and as the secondary (reserve) contractor for the other region to be utilised in certain circumstances including in the event of actual work volumes exceeding forecasting volumes by more than 10 %, the capacity of contractors and where contractors are not achieving key performance indicators. Tenderers will be required to submit a tender to perform the full scope of services and works which may be requested by Family Mosaic under this Lot. Family Mosaic intend to award the 2 call-off contracts at or around the same time as it appoints tenderers to the framework. Further details are set out in the procurement documents.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
12 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The framework is for an initial period of 36 months with an option to extend for a further period of up to 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
Where the score of the 6th, 7th and/or 8th ranked candidate is within 10 % of the 5th ranked candidate, Family Mosaic reserves the right to invite additional candidates (whether the 6th, 7th and/or 8th ranked candidate(s)).
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please see Section VI.3)
In Section II.2.6) for this Lot, the estimated maximum value is stated. The value range for this Lot is estimated to be 10 000 000 GBP-12 500 000 GBP.
Lot No: 3
II.2.1) Title
Islington Region and Old Oak Plus Region (including Hammersmith and Fulham, Kensington and Chelsea and Westminster)
II.2.2) Additional CPV code(s)
45330000
51100000
45232450
45210000
45453000
50710000
39141000
44115200
44620000
44800000
44410000
44221000
44112400
II.2.3) Place of performance
NUTS code:
UKI
II.2.4) Description of the procurement
This lot relates to the establishment of a framework for Family Mosaic properties in London's Islington region and regions covered by Old Oak Plus. Old Oak Plus are a subsidiary of Family Mosaic and for whom Family Mosaic carry out responsive repairs, maintenance and minor/improvement works. Orders for responsive repairs, maintenance and minor/improvement works may be placed for Old Oak Plus properties but Old Oak Plus will not be a party to the framework.
The scope of the framework comprises responsive repairs, maintenance and minor/improvement works and covers a mix of works, services and supplies. These include:
a) Responsive Repairs:
The services will comprise but are not limited to building responsive repairs at Family Mosaic housing stock including but not limited to plumbing, drainage and an emergency outside of normal working hours service.
b) Minor/Improvement works:
The survey, design and carrying out of maintenance and minor/improvement works to Family Mosaic housing stock will compromise but are not limited to:
— Refurbishment of kitchens, bathrooms and toilets;
— Full or partial renewal of electrical installations and gas heating and hot water installations;
— Internal improvements;
— Energy and sustainability works;
— External envelope repair and replacement works including windows, doors and roofs;
— Cyclical decorations;
— Communal area repair and replacement works;
— External works and drainage;
— Legal disrepair cases;
— Disability aids and adaptations and all associated works to, and around, occupied or void dwellings and supported housing schemes for the young, elderly and people with disabilities. As part of the delivery of the above, the successful contractor will be required to establish a direct interface link with Family Mosaic's IT system (provided by Northgate) to facilitate real time operational updates for Family Mosaic and will be required to provide all operatives with hand held devices to ensure real time data sharing. The contractor will also be required to provide a Freephone telephone number to enable appointments to be arranged by Family Mosaic or its customers.
2 contractors will be appointed to each framework and 2 call-off contracts will be awarded per framework each having a duration of 3 + 1 years. 1 contractor under the framework will be appointed as a primary contractor for each region and as the secondary (reserve) contractor for the other region to be utilised in certain circumstances including in the event of actual work volumes exceeding forecasting volumes by more than 10 %, the capacity of contractors and where contractors are not achieving key performance indicators. Tenderers will be required to submit a tender to perform the full scope of services and works which may be requested by Family Mosaic under this Lot. Family Mosaic intend to award the 2 call-off contracts at or around the same time as it appoints tenderers to the framework. Further details are set out in the procurement documents.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
11 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The framework is for an initial period of 36 months with an option to extend for a further period of up to 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
Where the score of the 6th, 7th and/or 8th ranked candidate is within 10 % of the 5th ranked candidate, Family Mosaic reserves the right to invite additional candidates (whether the 6th, 7th and/or 8th ranked candidate(s)).
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please see Section VI.3)
In Section II.2.6) for this Lot, the estimated maximum value is stated. The value range for this Lot is estimated to be 8 500 000 GBP-11 000 000 GBP.
Lot No: 4
II.2.1) Title
Lewisham Region and Charlton Triangle (Greenwich)
II.2.2) Additional CPV code(s)
45330000
51100000
45232450
45210000
45453000
50710000
39141000
44115200
44620000
44800000
44410000
44221000
44112400
II.2.3) Place of performance
NUTS code:
UKI
II.2.4) Description of the procurement
This lot relates to the establishment of a framework for Family Mosaic properties in London's Lewisham region and regions covered by Charlton Triangle. Charlton Triangle are a subsidiary of Family Mosaic and for whom Family Mosaic carry out responsive repairs, maintenance and minor/improvement works. Orders for responsive repairs, maintenance and minor/improvement works may be placed for Charlton Triangle properties but Charlton Triangle will not be a party to the framework.
The scope of the framework comprises responsive repairs, maintenance and minor/improvement works and covers a mix of works, services and supplies. These include:
a) Responsive Repairs:
The services will comprise but are not limited to building responsive repairs at Family Mosaic housing stock including but not limited to plumbing, drainage and an emergency outside of normal working hours service.
b) Minor/Improvement works:
The survey, design and carrying out of maintenance and minor/improvement works to Family Mosaic housing stock will compromise but are not limited to:
— Refurbishment of kitchens, bathrooms and toilets;
— Full or partial renewal of electrical installations and gas heating and hot water installations;
— Internal improvements;
— Energy and sustainability works;
— External envelope repair and replacement works including windows, doors and roofs;
— Cyclical decorations;
— Communal area repair and replacement works;
— External works and drainage;
— Legal disrepair cases;
— Disability aids and adaptations and all associated works to, and around, occupied or void dwellings and supported housing schemes for the young, elderly and people with disabilities. As part of the delivery of the above, the successful contractor will be required to establish a direct interface link with Family Mosaic's IT system (provided by Northgate) to facilitate real time operational updates for Family Mosaic and will be required to provide all operatives with hand held devices to ensure real time data sharing. The contractor will also be required to provide a Freephone telephone number to enable appointments to be arranged by Family Mosaic or its customers.
2 contractors will be appointed to each framework and 2 call-off contracts will be awarded per framework each having a duration of 3 + 1 years. 1 contractor under the framework will be appointed as a primary contractor for each region and as the secondary (reserve) contractor for the other region to be utilised in certain circumstances including in the event of actual work volumes exceeding forecasting volumes by more than 10 %, the capacity of contractors and where contractors are not achieving key performance indicators. Tenderers will be required to submit a tender to perform the full scope of services and works which may be requested by Family Mosaic under this Lot. Family Mosaic intend to award the 2 call-off contracts at or around the same time as it appoints tenderers to the framework. Further details are set out in the procurement documents.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
4 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The framework is for an initial period of 36 months with an option to extend for a further period of up to 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
Where the score of the 6th, 7th and/or 8th ranked candidate is within 10 % of the 5th ranked candidate, Family Mosaic reserves the right to invite additional candidates (whether the 6th, 7th and/or 8th ranked candidate(s)).
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please see Section VI.3)
In Section II.2.6) for this Lot, the estimated maximum value is stated. The value range for this Lot is estimated to be 2 500 000 GBP-4 000 000 GBP.
Lot No: 5
II.2.1) Title
South East Region (Southwark) and South West Region (including Wandsworth, Merton, Suttom, Lambeth and Croydon)
II.2.2) Additional CPV code(s)
45330000
51100000
45232450
45210000
45453000
50710000
39141000
44115200
44620000
44800000
44410000
44221000
44112400
II.2.3) Place of performance
NUTS code:
UKI
II.2.4) Description of the procurement
This lot relates to the establishment of a framework for Family Mosaic properties in London's South East and South West regions.
The scope of the framework comprises responsive repairs, maintenance and minor/improvement works and covers a mix of works, services and supplies. These include:
a) Responsive Repairs:
The services will comprise but are not limited to building responsive repairs at Family Mosaic housing stock including but not limited to plumbing, drainage and an emergency outside of normal working hours service.
b) Minor/Improvement works:
The survey, design and carrying out of maintenance and minor/improvement works to Family Mosaic housing stock will compromise but are not limited to:
— Refurbishment of kitchens, bathrooms and toilets;
— Full or partial renewal of electrical installations and gas heating and hot water installations;
— Internal improvements;
— Energy and sustainability works;
— External envelope repair and replacement works including windows, doors and roofs;
— Cyclical decorations;
— Communal area repair and replacement works;
— External works and drainage;
— Legal Disrepair cases;
— Disability aids and adaptations and all associated works to, and around, occupied or void dwellings and supported housing schemes for the young, elderly and people with disabilities. As part of the delivery of the above, the successful contractor will be required to establish a direct interface link with Family Mosaic's IT system (provided by Northgate) to facilitate real time operational updates for Family Mosaic and will be required to provide all operatives with hand held devices to ensure real time data sharing. The contractor will also be required to provide a Freephone telephone number to enable appointments to be arranged by Family Mosaic or its customers.
2 contractors will be appointed to each framework and 2 call-off contracts will be awarded per framework each having a duration of 3 + 1 years. 1 contractor under the framework will be appointed as a primary contractor for each region and as the secondary (reserve) contractor for the other region to be utilised in certain circumstances including in the event of actual work volumes exceeding forecasting volumes by more than 10 %, the capacity of contractors and where contractors are not achieving key performance indicators. Tenderers will be required to submit a tender to perform the full scope of services and works which may be requested by Family Mosaic under this Lot. Family Mosaic intend to award the 2 call-off contracts at or around the same time as it appoints tenderers to the framework. Further details are set out in the procurement documents.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
6 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The framework is for an initial period of 36 months with an option to extend for a further period of up to 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
Where the score of the 6th, 7th and/or 8th ranked candidate is within 10 % of the 5th ranked candidate, Family Mosaic reserves the right to invite additional candidates (whether the 6th, 7th and/or 8th ranked candidate(s)).
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please see Section VI.3)
In Section II.2.6) for this Lot, the estimated maximum value is stated. The value range for this Lot is estimated to be 4 500 000 GBP-6 000 000 GBP.
Candidates wishing to express an interest in one or more Lots must complete a pre-qualification questionnaire and submit this before the deadline date in Section IV.2.2) The pre-qualification questionnaire is set out within the procurement documents. Family Mosaic is utilising Share Point to manage the sharing of documentation in relation to this procurement. The portal has been set up to enable candidates to access documentation and post any queries they may have. In order to gain access to Share Point, candidates need to provide a contact name and email address to Andrew.Isted@familymosaic.co.uk Log in details will be provided and candidates will need to set up a Google account to log in — further details will be provided with the Share Point log in details. In the event that you are unable to access Share Point, documents can be provided directly, please email the contact named in Section I)
As set out in Section II.1.4) Family Mosaic are seeking to establish frameworks across 5 areas (Lots) within London and Essex to deliver responsive repairs, maintenance and minor/improvement works. 2 call-off contracts will be awarded per Lot each having a duration of 3 + 1 years. Under each framework, 1 contractor will be appointed as the primary contractor for each region and the secondary (reserve) contractor for the other region with the Lot. In certain circumstances including in the event of actual work volumes exceeding forecasting volumes, the capacity of contractors and where contractors are not achieving key performance indicators there will be a re-allocation of work. Tenderers will be required to submit a tender to perform the full scope of services and works which may be requested by Family Mosaic under each Lot. Family Mosaic intend to award the 2 call-off contracts at or around the same time as it appoints tenderers to each framework. Further details are set out in the procurement documents including in relation to Lot and region allocation under each framework.
Section II.1.5) indicates the estimated maximum value across the 5 frameworks — the estimated value across all frameworks may be in the region of 32 500 000 GBP and 42 500 000 GBP.
Submitting a response to this notice does not guarantee that a candidate will be invited to tender. Family Mosaic may terminate or suspend the award process at any time without incurring any cost or liability. Family Mosaic does not bind itself to enter into any framework arising out of the procedures envisaged by this notice and no contractual rights expressed or implied arise out of this notice or the procedures envisaged by it. Family Mosaic will not be liable in any way to any candidate or tenderer for any costs incurred in connection with this procurement process. Family Mosaic reserves the right to disqualify any candidate who provides information or confirmations which later prove to be untrue or incorrect; does not supply the information required by this notice or by the pre-qualification questionnaire or as otherwise directed by Family Mosaic during the procurement process; or fulfils any 1 or more of the criteria detailed in Regulation 57 of the Public Contracts Regulations 2015.