Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Thames Valley Charitable Housing Association Limited and on behalf of Thames Valley Housing Association Limited
Premier House, 52 London Road
Twickenham
TW1 3RP
UK
Contact person: Mr N O'Rourke
Telephone: +44 2086070618
E-mail: niall_orourke@tvha.co.uk
NUTS: UKJ
Internet address(es)
Main address: www.tvha.co.uk
Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA0676
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.mytenders.org
Additional information can be obtained from another address:
calfordseaden LLP
King's Head House, King's Head Yard, Borough High Street
London
SE1 1NA
UK
Contact person: Mr S Gray
Telephone: +44 2079403202
E-mail: group33tenders@calfordseaden.co.uk
NUTS: UKI1
Internet address(es)
Main address: www.calfordseaden.co.uk
Tenders or requests to participate must be sent electronically to:
www.mytenders.org
I.4) Type of the contracting authority
Other: Registered provider
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Term Maintenance Contract for LGSR's, Domestic Gas Servicing, Repairs and Boiler Replacements.
II.1.2) Main CPV code
50531100
II.1.3) Type of contract
Services
II.1.4) Short description
The Term Maintenance Contract is for a ‘3 star’ (fixed cost per property, per annum for: — Landlord Gas Safety Records — Servicing of Domestic Appliances — Repairs and component replacements — Domestic, Solar thermal — Checking/testing of Domestic Smoke Detectors. See Summary of Contract for further details.
Note: To register your interest in this notice and obtain any additional information, please visit the myTenders web site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=170195
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.myTenders.org/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
50531100
II.2.3) Place of performance
NUTS code:
UKJ
Main site or place of performance:
London, Berkshire, Surrey, Hampshire, Oxfordshire, Buckinghamshire, Wiltshire, Sussex and Kent.
II.2.4) Description of the procurement
The Term Maintenance Contract is for a ‘3 star’ (fixed cost per property, per annum for: — Landlord Gas Safety Records — Servicing of Domestic Appliances — Repairs and component replacements — Domestic, Solar thermal — Checking/testing of Domestic Smoke Detectors. See Summary of Contract Requirements for further details.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Cost criterion: Price
/ Weighting: 40
II.2.6) Estimated value
Value excluding VAT:
3 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Contract is for a 5 year term with Employer option to extend for 3 years and then 2 years with the maximum term being 10 years.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates:
Refer to Pre-Qualification Questionnaire.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The Purchasing Authority is Thames Valley Charitable Housing Association (25301R) and on behalf of Thames Valley Housing Association (17375R). See Summary of Contract Details for further information.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The selected bidder is required to maintain Gas Safe Registration for the term of the Contract.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Refer to the Summary of Contract Requirements.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
14/03/2016
Local time: 17:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
11/04/2016
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Every 5 to 10 years.
VI.3) Additional information
See Summary of Contract Requirements.
(MT Ref:170195).
VI.4) Procedures for review
VI.4.1) Review body
calfordseaden LLP
King's Head House, King's Head Yard, Borough High Street
London
SE1 1NA
UK
Telephone: +44 2079403202
E-mail: group33tenders@calfordseaden.co.uk
Internet address(es)
URL: www.calfordseaden.co.uk
VI.5) Date of dispatch of this notice
10/02/2016