II.2.3) Place of performance
NUTS code:
UKH22
Main site or place of performance:
Sharnbrook Upper School;
Lincroft Middle School;
Harrold Priory Middle School;
Margaret Beaufort Middle School;
Bedfordshire, United Kingdom.
II.2.4) Description of the procurement
The contract being tendered is for 4 years on a 2 + 2 basis subject to satisfactory performance and reviews in the 1st 2 years. The contract will run from 1.8.2016. The intention is that the contractor will carry out the 2016 summer clean ready for the start of the new school year. The successful contractor must have a robust and proven recruitment / staff absence cover strategy, as the schools are in rural areas.
The Federation would also like to consider within this contract:
1. Litter picking and emptying of the schools external litter bins;
2. Feminine hygiene — monthly collection and replacing of the sanitary bins, weekly collection and swapping of clinical waste bins (Medial rooms and Nursery);
3. Other wash-room services that they can offer, i.e. air fresheners, neutralisers, etc.
At present there is a mix of cleaning contracts across the 4 schools.
Sharnbrook Upper School has nearly 2 000 students and 400 staff. It consists of 17 buildings. This is part in-house and part outsourced to a contractor due to difficulties in recruiting suitable reliable staff.
The current contract value for cleaning is circa 210 000 GBP;
Litter picking and external bins circa 10 400 GBP;
Feminine hygiene and wash-room services circa 2 000 GBP.
Lincroft Middle School has nearly 850 students and 110 staff. It consists of 6 buildings. This is part in-house and part outsourced to a contractor due to difficulties in recruiting suitable reliable staff.
The current value of the cleaning is circa 33 000 GBP;
Litter picking is circa 1 500 GBP;
Feminine hygiene and wash-room services is circa 2 000 GBP.
Harrold Priory Middle School has nearly 400 students and 40 staff. It consists of 7 buildings. This is completely outsourced.
The current value of the cleaning is circa 28 000 GBP;
Litter picking is circa 1 500 GBP;
Feminine hygiene and wash-room services is circa 1 000 GBP.
Margaret Beaufort Middle School is completely in house and there are 13 cleaning operatives and the site manager working 70 hours per week Monday to Friday in the afternoons.
None of the cleaners are members of the LGPS.
The current value of the cleaning is circa 29 000 GBP;
Litter picking is circa 1 500 GBP;
Feminine hygiene and wash-room services is circa 1 000 GBP;
Total contract value circa 320 000 GBP.
Further information is provided within the PQQ Document.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 280 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/08/2016
End:
31/07/2020
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No