Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Barnes Primary School
Cross Street, Barnes
London
SW13 0QQ
UK
Contact person: The Litmus Partnership Ltd
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKI23
Internet address(es)
Main address: http://www.barnes.richmond.sch.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.litmuspartnership.co.uk/project/barnes_primary_school
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Barnes Primary School — Tender for Catering Services.
II.1.2) Main CPV code
55524000
II.1.3) Type of contract
Services
II.1.4) Short description
Barnes Primary School wishes to tender a school meals catering contract, commencing 1.9.2016, for 5 years' duration with the ability for the school to terminate the contract at its sole option at the end of the 3rd or 4th year. Whilst the School prioritises value for money as a key objective of the competitive tender process, the governing body is not obliged to accept the lowest price.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKI23
Main site or place of performance:
Barnes Primary School, London, United Kingdom.
II.2.4) Description of the procurement
The appointment of a school meals provider is a major decision for our governing body. Our aim is to secure outstanding provision for all our pupils in every aspect of their school experience. Indeed our school motto is ‘Expect More’. We expect more of all our pupils but, as a result, they expect more of us — and also of external providers involved with the school. We believe that a catering contract should be about so much more than putting food on plates at lunchtime. The school is committed to finding a highly effective, efficient and imaginative company that will provide exceptional quality and visually exciting school meals, but that will also work in partnership with us to address the link between food and education, helping the pupils plan our thriving allotments, teaching them about the journey from seed to plate and supporting initiatives such as cookery clubs and food education for both pupils and parents.
At Barnes Primary School, we place emphasis on the 3 Ls: learning, love and laughter. As well as delivering a high-quality nutritional intake with fresh, seasonal menus, we want the school meals provider to work with us to fulfil expectations with regards to these 3 pledges. We want pupils learning about food, loving eating the food they are served and for the school halls to be filled with laughter as pupils enjoy the whole dining experience. We see this as a highly important part of the children's education and their school day.
Barnes Primary School is a split site school located in Barnes, London, SW13 0QQ. We are a thriving, oversubscribed 2 form entry primary school with a nursery. The school was judged as Outstanding when it was last inspected by Ofsted in June 2008. We currently have 515 pupils across our 2 sites, including 78 in the Nursery. 26 pupils on roll qualify for Free School Meals at the present time. There are additionally 70 teaching and support staff on-site.
The school year is made up of 195 days, 5 of which are used for continued professional development for staff, so the school is open to pupils for 190 days per annum.
Our school comprises 2 buildings: Early Years Foundation Stage/Key Stage 1 for 3 to 7 year olds and Key Stage 2 for 7 to 11 year olds. The buildings are on opposite sides of Cross Street with the school gates being approximately 100 metres apart. Each of the buildings has its own kitchen and dining areas. Our school kitchens are properly equipped to enable food to be stored, prepared and cooked daily from fresh ingredients.
The school outsourced from the Borough-wide catering contract 5 years ago and school meals are now freshly cooked on-site and are of gold menu standard with 5 fresh salads and 1 fresh bread available daily and an additional soup and sandwich bar available twice a week. The value of the current contract is approximately 150 000 GBP per annum. Over the current contract, school meal uptake has risen to nearly 80 %:98 % in Reception, Y1 and Y2 who are eligible for Universal Free School Meals; and 78 % in KS2. It is our aim to increase uptake further during this next phase of our school meals journey.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
450 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/09/2016
End:
31/08/2021
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
18/03/2016
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
08/04/2016
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.
The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/barnes_primary_school
The closing date for receipt of the Pre-Qualification Questionnaire is 18.3.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
It will be the Tenderer's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
VI.4) Procedures for review
VI.4.1) Review body
Barnes Primary School
London
UK
VI.5) Date of dispatch of this notice
12/02/2016