CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

The framework agreement will be made available for use by all members of LUPC, NEUPC and some members of SUPC. Membership of this community may be subject to change due to the strategic realignment or the inclusion of new members. A complete list of current members of each consortium can be found via the relevant links: http://www.lupc.ac.uk/list-of-members.html —http://www.neupc.ac.uk/our-members — http://supc.ac.uk/about-us/our-members/our-members

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

Purchase		Rent		Lease
Hire-purchase		Combination of these

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Framework Scope.

NEUPC is aiming to establish a new framework agreement with flooring contractors for the supply and fit of a range of floor coverings to higher and further education institutions across the UK. Expenditure analysis undertaken has estimated that likely expenditure through this is agreement will be within the range 1 000 000 GBP — 4 000 000 GBP. NEUPC cannot guarantee that these contract values will be met or exceeded.

The following floor coverings are an example of those which are to be available in the delivery of the framework agreement:

Vinyl Sheets and Tiles;

Linoleum;

Rubber Flooring;

Cork Tiles;

Sheet Carpet;

Sheet Carpet Tiles;

Laminate Flooring;

Timber Flooring.

A more comprehensive list of the types of floor coverings which will be covered under this agreement can be found in Section Ten to Section Twenty One of the guide in the link below. The fitting and supply of any floor coverings listed under the agreement must adhere to the minimum standards listed in the Contract Flooring Association Guidelines:

http://www.cfa.org.uk/userfiles/files/CFA%20Guide%20to%20Contract%20Flooring.pdf

This Framework Agreement is intended to be for the Supply and Fit of Floor Coverings by flooring contractors. Once this Framework Agreement has been launched it is the intention of NEUPC to go out to market for a separate Agreement for the Supply of Floor Coverings which will be available to tender by Floor Covering Manufacturers only. NEUPC intends to make product pricing agreed with Floor Covering Manufacturers available to Flooring Contractors awarded to this framework.

The Framework Agreement will be split into 5 Lots by the following Regions:

Lot 1: North East;

Lot 2: Yorkshire and Humber;

Lot 3: East Midlands;

Lot 4: West Midlands;

Lot 5: London.

A number of these regions will be split into sub-regions as defined in the Tender documentation. Tenderers may bid for one or a number of these regions/sub-regions but must service the entire consortia membership covered within each region.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

Guarantees of performance and financial stability.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

Joint and several liability.

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Included in tender documentation.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

EFM2011 NE

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Dominic Roebuck, Procurement Management Graduate, NEUPC;Mark Hayter, Senior Procurement Manager, NEUPC;Rob Allan, Procurement Category Manager, University of York.

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX B

Information About Lots

1)

Short Description

Lot 1 Region — North East.

Covered within this region are the following sub-regions as defined by postcode:

Lot 1A Sub-Region — DH, DL, TS;

Lot 1B Sub-Region — NE, SR.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Lot 2 Region — Yorkshire and Humber.

Covered within this region are the following sub-regions as defined by postcode:

Lot 2A Sub-Region: YO;

Lot 2B Sub-Region: HU;

Lot 2C Sub-Region: HD, BD;

Lot 2D Sub-Region: LS;

Lot 2E Sub-Region: S.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Lot 3 Region — East Midlands.

Covered within this region are the following sub-regions as defined by postcode:

Lot 3A Sub-Region: DE/NG;

Lot 3B Sub-Region: LE;

Lot 3C Sub-Region: MK.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Lot 4 Region — West Midlands.

Covered within this region are the following sub-regions as defined by postcode:

Lot 4A Sub-Region: B.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Lot 5 Region — London.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots