CONTRACT NOTICE – OFFICIAL JOURNAL
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Section I: Contracting Authority
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I.1)
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Name, Address and Contact Point(s)
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Crown Prosecution Service |
2 Southwark Bridge Road |
London |
SE1 9HS |
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Simon Whitehead |
+44 2033570128 |
simon.whitehead@cps.gsi.gov.uk |
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www.cps.gov.uk
www.cps.bravosolution.co.uk
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I.2)
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Type of contracting Authority and Main Activity or Activities
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Yes National Crime Agency
Serious Fraud Office
Competition and Markets Authority
Government Legal Department
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Section II: Object of the Contract
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II.1)
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Description
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II.1.1)
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Title attributed to the contract by the contracting authorityElectronic Preparation and Presentation of Evidence (EPPE). |
II.1.2(a))
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Type of works contract
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II.1.2(b))
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Type of supplies contract
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II.1.2(c))
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Type of service contract27 |
II.1.2)
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Main site or location of works, place of delivery or performance
Crown courts and offices of the Crown Prosecution Service, Competition and Markets Authority, Serious Fraud Office and other government Departments, Agencies and Non Departmental Public Bodies. Some work e.g. scanning and building presentation packages will be undertaken on supplier premises.
UK |
II.1.3)
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This notice involves
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II.1.4)
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Information on framework agreement (if applicable)
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Number of participants to the framework agreement envisaged
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Duration of the framework agreement2 |
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Justification for a framework agreement the duration of which exceeds four years
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Estimated total value of purchases for the entire duration of the framework agreement
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Frequency and value of the contracts to be awarded |
II.1.5)
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Short description of the contract or purchase(s)
This Framework Agreement shall be established to facilitate the Electronic Preparation and Presentation of Evidence in criminal cases and its presentation in a Tribunal setting.
The Framework Agreement shall be formed of five (5) Lots:
Lot 1: Presentation Packages — The design of graphics packages to illustrate the context of evidence for presentation purposes.
Lot 2: Hardware Provision — The supply and installation of visual display and audio equipment to equip the courtroom where the trial is being held to facilitate the electronic presentation of evidence.
Lot 3: Scanning Services — The conversion of paper based material into comprehensively indexed, searchable, e-document databases.
Lot 4: Video Conferencing — The provision of ad hoc video conferencing services between tribunal settings and individuals who have been permitted to give evidence remotely via video link.
Lot 5: Multimedia Editing — Provision of an ad hoc editing service to provide amended/redacted versions of multimedia recordings, often in the form of witness interviews.
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II.1.6)
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Common Procurement Vocabulary (CPV)
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72512000 |
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II.1.7)
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Contract covered by the Government Procurement Agreement (GPA) |
II.1.8)
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Division into lots Yes
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II.1.9)
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Will variants be accepted
No |
II.2)
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Quantity or Scope of the Contract
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II.2.1)
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Total quantity or scopeThis procurement is being managed by the Crown Prosecution Service (CPS) with assistance from the Serious Fraud Office (SFO) for the management or preparation of evidence to enable it to be presented to a Court in an electronic format. The potential suppliers will need to be able to provide at least one (1) or a combination of the following services listed above. Full details for each Lot can be found in the ITT. The Framework Agreement will be let under five (5) Lots where the principal requirement shall determine which of the five (5) Lots is called upon for each case. The Framework Agreement will also be available for other Government Departments, Agencies and Non Departmental Public Bodies (NDPB) to call-off against. |
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II.2.2)
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OptionsThe contract will be for a Framework Agreement that allows end users to call off as and when a requirement is identified. There are no guarantees as to if and when an end user will call-off against this Framework Agreement. However, there will be an option to extend the Framework Agreement for a total of up to twenty four (24) months. |
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Provisional timetable for recourse to these options
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Number of possible renewals
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In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts
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II.3)
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Duration of the contract or limit for completion24 |
Section III: Legal, Economic, Financial and Technical Information
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III.1)
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Conditions Relating to the Contract
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III.1.1)
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Deposits and guarantees required
No deposits are required. Guarantee requirement, if any, will be stated in the tender documentation. Parent company (if applicable) guarantee may be required.
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III.1.2)
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Main Terms of financing and payment and/or reference to the relevant provisions
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III.1.3)
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Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded
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III.1.4)
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Other particular conditions to which the performance of the contract is subject
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III.2)
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Conditions for Participation
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III.2.1)
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Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Suppliers Instructions: How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal: https://cps.bravosolution.com and click the link to register — Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure); 2. Express an Interest in the Tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content — Click the ‘Express Interest’ button in the ‘Actions’ box on the left-hand side of the page — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) — You can now access any attachments by clicking the ‘Settings and Buyer Attachments’ in the ‘Actions’ box; 3. Responding to the Tender — You can now choose to ‘Reply’ or ‘Reject’ (please give a reason if rejecting) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ ITT — There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then publish your reply using the publish button in the ‘Actions’ box on the left hand side of the page. If you require any further assistance please consult the online help or contact the eTendering help desk.
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III.2.2)
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Economic and financial capacity
All interested parties are required to complete a Pre-Qualification Questionnaire (PQQ) in order to register their interest and be considered eligible for participation in this tender. The PQQ may be obtained by following the instructions at paragraph III.2.1.
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III.2.3)
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Technical capacity
All interested parties are required to complete a Pre-Qualification Questionnaire (PQQ) in order to register their interest and be considered eligible for participation in this tender. The PQQ may be obtained by following the instructions at paragraph III.2.1.
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III.2.4)
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Reserved contracts
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III.3)
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Conditions Specific to Service Contracts
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III.3.1)
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Is provision of the service reserved to a specific profession? No |
III.3.2)
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Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?
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Section IV: Procedure
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IV.1)
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Type of Procedure
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Justification for the choice of accelerated procedure
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IV.1.1)
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Have candidates already been selected? No |
IV.1.2)
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Limitations on the number of operators who will be invited to tender or to participate |
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Objective criteria for choosing the limited number of candidates
Financial, technical and and economic criteria based on the information provided in response to the PQQ and as referred to above.
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IV.1.3)
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Reduction of the number of operators during the negotiation or dialogue
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IV.2)
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Award Criteria
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No
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No
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Yes
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Lot 1 — technical capability |
70 |
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Lot 1 — price |
30 |
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Lot 2 and 3 — technical capability |
30 |
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Lot 2 and 3 — price |
70 |
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Lot 4 — technical capability |
60 |
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Lot 4 — price |
40 |
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Lot 5 — technical capability |
40 |
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Lot 5 — price |
60 |
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IV.2.2)
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An electronic auction will be used No
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IV.3 Administrative Information
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IV.3.1)
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Reference number attributed to the notice by the contracting authority
PR 12/2016
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IV.3.2)
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Previous publication(s) concerning the same contract
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Other previous publications
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IV.3.3)
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Conditions for obtaining specifications and additional documents 30-03-2016
12:00
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IV.3.4)
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Time-limit for receipt of tenders or requests to participate 30-03-2016
12:00 |
IV.3.5)
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Date of dispatch of invitations to tender or to participate to selected candidates 12-2-2016
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IV.3.6)
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Language or languages in which tenders or requests to participate can be drawn up
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IV.3.7)
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Minimum time frame during which the tenderer must maintain the tender
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IV.3.8)
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Conditions for opening tenders
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30-3-2016
13:00 Crown Prosecution Service
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Section VI: Other Information
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VI.1)
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Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published
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VI.2)
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Does the contract relate to a Project/Programme financed by Community Funds? No
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VI.3)
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Additional Information
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction. The contracting Authority reserves the right at any time to cease this tendering process and not award a contract.
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VI.4)
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Procedures for appeal
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VI.4.1)
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Body responsible for appeal procedures
Crown Prosecution Service |
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simon.whitehead@cps.gsi.gov.uk |
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Body responsible for mediation procedures
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VI.4.2)
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Lodging of appeals
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VI.4.3)
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Service from which information about the lodging of appeals may be obtained
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VI.5)
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Dispatch date of this Notice 12-02-2016 |
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ANNEX B
Information About Lots
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1
Presentation Packages |
1)
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Short Description
The design of graphics packages to illustrate the context of evidence for presentation purposes.
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2)
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Common Procurement Vocabulary (CPV)
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48316000 |
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3)
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Quantity or scope
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4)
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Indication about different contract dates24 |
5)
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Additional Information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
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ANNEX B
Information About Lots
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2
Hardware Provision |
1)
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Short Description
The supply and installation of visual display and audio equipment to equip the courtroom where the trial is being held to facilitate the electronic presentation of evidence.
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2)
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Common Procurement Vocabulary (CPV)
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44316400 |
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3)
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Quantity or scope
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4)
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Indication about different contract dates24 |
5)
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Additional Information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
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ANNEX B
Information About Lots
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3
Scanning Services |
1)
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Short Description
The conversion of paper based material into comprehensively indexed, searchable, e-document databases.
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2)
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Common Procurement Vocabulary (CPV)
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79999100 |
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3)
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Quantity or scope
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4)
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Indication about different contract dates24 |
5)
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Additional Information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
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ANNEX B
Information About Lots
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4
Video Conferencing |
1)
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Short Description
The provision of ad hoc video conferencing services between tribunal settings and individuals who have been permitted to give evidence remotely via video link.
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2)
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Common Procurement Vocabulary (CPV)
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32232000 |
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3)
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Quantity or scope
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4)
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Indication about different contract dates24 |
5)
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Additional Information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
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ANNEX B
Information About Lots
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5
Video Editing |
1)
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Short Description
Provision of an ad hoc editing service to provide amended/redacted versions of multimedia recordings, often in the form of witness interviews.
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2)
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Common Procurement Vocabulary (CPV)
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32351100 |
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3)
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Quantity or scope
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4)
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Indication about different contract dates24 |
5)
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Additional Information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
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